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Added 1 min ago
NA
Team Lead, Personal Lines Sales
NFP, an Aon company (Canada)
Calgary, AB
- Full-time
The Sales Team Lead is a key leadership role responsible for driving individual insurance sales performance, optimizing client engagement strategies, and mentoring a team of frontline sales…
Added 1 min ago
NA
Manager, Commercial SME
NFP, an Aon company (Canada)
Oshawa, ON
- Full-time
Our Small and Medium Enterprise (SME) Commercial Insurance team is seeking a full-time, permanent Manager to lead a team of SME Client Managers in a trusting, accountable, People First…
Added 1 min ago
BB
Project Coordinator
BA Blacktop Group of Companies
Cranbrook, BC
- Full-time
Implement the project Quality Management System by acting as lead quality coordinator
Added 16 mins ago
GE
Head Bartender
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
2-3 years experience in a lead role or supervisory capacity with practical hands on knowledge and experience in all facets of Food & Beverage operations. Specific Hotel food and beverage…
Added 16 mins ago
GE
Chef de Partie
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Executive Chef, or Sous Chef, the Supervisor is responsible to lead, coach, motivate and oversee all staff and aspects of the Food & Beverage departmental…
Added 16 mins ago
FO
Managing Director Green Municipal Fund and Climate Programs
Federation of Canadian Municipalities
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
…organization’s enterprise capabilities in governance, finance, risk, operations, policy, communications and member…
Added 16 mins ago
CM
IMG Clinical Assistant
Changepain Medical & Allied Health Clinic
Burnaby, BC
- Full-time
Reports to: Clinical Assistant Lead, Medical Director, Operations Director
Added 16 mins ago
GE
Little Chief Restaurant Supervisor
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
2-3 years experience in a lead role or supervisory capacity with practical hands on knowledge and experience in all facets of Food & Beverage operations. Specific Hotel food and beverage…
Added 16 mins ago
P
Director of Data
Pebl
Remote, Canada
- $191,452 to $252,000 CAD / year
- Full-time
- Remote
Based out of our Palo Alto office, you will sit at the intersection of R&D and our core business functions - specifically Marketing, Sales, Operations, Finance, and Legal - ensuring that…
Added 1 hour ago
CC
Retail Shift Leader
Canna Cabana
Toronto, ON · Keele, North York, ON
- $19 to $21 CAD / hour
- Part-time
Provide assistance to store management in supervising and facilitating the daily operations of the store
Added 1 hour ago
T
Audit Manager I, Financial Crimes Issues Validation (944)
TD
Toronto, ON
- Full-time
…risks of today and around the corner and help keep our daily operations running smoothly for our…
Added 1 hour ago
T
Senior Audit Group Manager, Financial Crimes COE(1011)
TD
Toronto, ON
- Full-time
…risks of today and around the corner and help keep our daily operations running smoothly for our…
Added 1 hour ago
AC
Food Service Supervisor
Aramark Canada
Halifax, NS
- Full-time
Time to step up your career! This is your moment to shine and lead the way for others too. We're hiring full-time Food Service Supervisors to join our passionate Food Services Team.…
Added 2 hours ago
T
Group Manager, Finance - IDPP
TD
Toronto, ON
- Full-time
Lead on the interpretation of complex business issues, generate multifaceted insights and identify opportunities to help drive business growth or address business/enterprise needs
Added 2 hours ago
T
Senior Financial Analyst
TD
Toronto, ON
- Full-time
Lead planning and forecasting activities in support CPB Operations / COO, including the development and implementation of new financial models, methodologies, and frameworks as required.
Added 2 hours ago
PW
HSE Manager
Precision Well Servicing
Red Deer, AB
- Full-time
The duties of this position will be performed in both an office and field environment. Regular field visits are an essential component of the role and will represent a significant portion…
Added 2 hours ago
C
Sr. Team Leader, Wealth Client Services
CIBC
Toronto, ON
- Full-time
…meet or exceed, internal and external client expectations. Lead, motivate, and coach direct reports within Private Banking to ensure they are capable of performing at or developing to the…
Added 2 hours ago
S
Administrative Assistant - Odette Cancer Centre - Regular Part-Time - 2026-18613 (2026-18613)
Sunnybrook
Toronto, ON
- Part-time
Reporting to the Director of Operations in collaboration with the Head, Surgical Oncology, Odette Cancer Program at Sunnybrook Health Sciences Centre and the Regional Surgical Oncology…
Added 2 hours ago
J
Facilities Labourer
JLL
Edmonton, AB · CAN-CLIENT Edmonton-Suncor
- Full-time
JLL is hiring a Facilities Labourer for the team at a key client in Edmonton (Refinery Row) . This role reports to the Operations Lead. Hours of work are Mon-Fri Day shifts, as well as…
Added 2 hours ago
TT
Assistant Store Manager Winners Homesense Summit Shopping Centre
The TJX Companies, Inc.
Kamloops, BC
- Full-time
Drive store performance by supporting sales results, managing expenses, and overseeing key operations including merchandising, backroom, frontline, cash office, customer service, markdowns,…
Added 2 hours ago
S
Heavy Equipment Operator (Loader)
SECURE
Edmonton, AB
- Other
…sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field…
Added 2 hours ago
S
Heavy Equipment Operator
SECURE
Martensville, SK
- Other
…sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field…
Added 2 hours ago
S
General Labourer
SECURE
Edmonton, AB
- Other
…sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States, and we actively seek out a wide range of applicants for both field…
Added 2 hours ago
PA
Senior Developer, Data
Porter Airlines Inc.
Toronto, ON
- Full-time
Lead the design and development of scalable data ingestion, transformation, and orchestration solutions within Porter’s data lakehouse environment focused on AWS S3 redshift
Added 2 hours ago
W
Senior Environmental Scientist / Engineer / Technologist
Worley
Cold Lake, AB
- Full-time
You will lead field programs, contribute to Phase I and Phase II Environmental Site Assessments, provide technical oversight, and support Project Managers to ensure work is delivered…

Closed listing

eTeam

Office Services Associate / Admin

Mississauga, ON, Canada

Contract

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Contract
Closing date: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Tittle: Office Services Associate

Location: Mississauga, ON – L5N 5M8

Duration: 12 Months

Shift: 8:00-4:30

Language: Bilingual English and French an asset

Executive Summary:

The Office Services Associate is a key operational role providing seamless, high-quality administrative and customer service support across Reception, Mailroom, and Duplicating Print Center functions. This full-time, on-campus position oversees end-to-end shipping and courier logistics, visitor management and IT hardware distribution, print production, and vendor oversight. Serving as a certified Transportation of Dangerous Goods Agent and key operational backup, the Office Services Associate ensures daily campus efficiency, compliance, and exceptional service delivery.

Description of Work:

Reception:

Provide daily coverage for breaks/lunch and extra support in the morning when large groups arrive. Also responsible for primary coverage during vacation, sick days and any other absence of the primary Receptionist.

Greet and receive guests, enter into the Visitors Sign In System, ensure employees are notified of their arrival, issue visitor badges. Arrange for transportation for guests (taxi), arrange for same day couriers, data entry for invoicing from Office Services, Facilitate the end-to-end distribution and reclamation of IT hardware.

Mailroom:

Work closely with the Mailroom Receiver to receive, sort and prepare for pick-up all inbound couriers and/or mail.

Process outbound regular mail, couriers for Federal Express, Purolator, and Current Express. Attention to detail to ensure that items, weights and contact details are accurate and paperwork for international shipments are completed correctly.

Troubleshoot any issues arising from the paperwork and collaborate on a solution with Roche employee, customs broker, and courier vendors, when necessary. Investigate inquiries for any lost mail and couriers.

Verify and process all courier vendor invoices to Accounts Payable and resolve any issues with vendors.

Monitor any mailroom equipment and implement any updates to the system and work with the vendor on any issues.

Maintain FedEx Shipping System online with updating all new and departed employee profiles. Ensure FedEx online is checked, verified, and processed daily for any new shipping requests entered by the employee.

Process new hire shipments bi/weekly. Verify new hires names and start dates with IT/Fieldglass and ensure addresses are correct before shipping.

Assemble new hire swag bags and ensure there is enough quantity to distribute to the new hires bi-weekly. Keep track of swag inventory to ensure quantities do not deplete.

Lead Mailroom specific vendors including RFP participation, contract scope, POs creation and troubleshooting, Invoicing, equipment lease renewals and preventative maintenance schedules.

Provide support and volume back up to Receiving and Duplicating during business fluctuations for vacation coverage and any absences. Maintain all monthly reporting.

Verify the functionality of all equipment in the required workspaces and ensure service calls are initiated immediately upon detecting any equipment malfunction.

Manage the end-to-end procurement and inventory of operational supplies for the Mailroom, Duplicating, and Receiving departments. Additionally, provide support for supply orders for the Safety, Health, and Environment (SHE) and Facilities teams as needed.

Act as the Lead Transportation of Dangerous Goods Agent for the campus, arrange the training for the core team including Logistics and SHE. Renew every 2 years

Duplicating Print Center:

Manage intake tool for new projects. Prepare, and produce customer-requested, black & white or colour printing.

Provide advice where applicable with regards to layout, paper selection, & finishing methods. Coordinate some external print projects with selected vendors.

Coordinate the return of Xerox waste toner and used cartridges for recycling, including year-end report for Key Figures.

Coordinate maintenance and repair schedule for Duplicating Centre equipment. Quality control check by following Roche Corporate Design Guidelines before activating print process.

Prepare and maintain department SOPs, understand WHMIS guidelines and chemical safety procedures for any equipment (limited)

About employer

More about this job

Responsibilities

Provide administrative and customer service coverage across reception, mailroom, receiving, and the duplicating print center, including visitor support, shipping and courier processing, print production, and IT hardware distribution. Manage vendors, invoices, supplies, equipment, reporting, and dangerous goods compliance while supporting campus operations and coordinating new-hire shipments.

Requirements

The posting does not specify formal education or years of experience requirements. The role calls for strong attention to detail, administrative and customer service capabilities, and the ability to manage shipping paperwork, vendors, inventory, equipment, and print requests; bilingual English and French is an asset.

Skills

Reception
Visitor Management
Mailroom Operations
Courier Logistics
Shipping Documentation
Customer Service
Invoice Processing
Vendor Management
Inventory Management
Procurement
Print Production
Quality Control
WHMIS
Equipment Maintenance
Monthly Reporting

Visa sponsorship

Not detected in the job text

Keywords

Reception
Visitor Sign-In System
Visitor Badges
Mailroom
Courier Services
Federal Express
Purolator
Current Express
FedEx Shipping System
International Shipments
Customs Broker
Accounts Payable
Vendor Invoices
Request For Proposal
Purchase Orders
Dangerous Goods Agent
Duplicating Print Center
Black-And-White Printing
Color Printing
Xerox
Corporate Design Guidelines
WHMIS
Chemical Safety
IT Hardware Distribution
Inventory Management
Preventive Maintenance
Standard Operating Procedures
New-Hire Shipments
Recycling

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