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Added 1 hour ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
…position is expected to provide all regular administrative services to employees as well as plan and coordinate all GO&T events (including booking, instructing contractors, and making…
Added 3 hours ago
Program Assistant (80% FTE)
University of Toronto
Toronto, ON
The Faculty’s Cross-Disciplinary Programs Office provides academic and administrative leadership to enhance cross-disciplinary educational services for U of T Engineering students. We seek…
Added 18 hours ago
BV
Academic Quality Assurance Specialist
Bow Valley College
Calgary, AB
- Full-time
Working closely with the Office of the Vice President Academic, Deans, Directors, Associate Deans, Program Chairs, and government representatives, the AQA Specialist leads institutional…
Added 3 days ago
H
Program Management Office Analyst
HCLTech
AB · Edmonton, AB
- Part-time
…within the context and prescribed limits established by the Associate Director, Infrastructure Program and will have the following key accountabilities (but are not limited to…
Added 4 days ago
TH
Clinic Clerical Assistant - (Temporary Full-Time) MH Cardiac Diagnostic Admin
Trillium Health Partners
Mississauga, ON
- Full-time
…processing and information management; patient administrative services, ensures the clerical administration and operation of the patient services department/group of clinics; and performs…
Added 4 days ago
NC
Associate, Middle Office
Nearwater Capital
Toronto, ON
- Full-time
Nearwater is growing its presence in Canada, and the Toronto Middle Office Associate will be part of a team of Middle Office specialists dedicated to Nearwater's businesses. You will be a…
Added 5 days ago
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Office Services Associate / Admin
eTeam
Mississauga, ON
- $20 to $22 USD / hour
- Contract
Job Tittle: Office Services Associate / Admin
Added 5 days ago
Administration Associate – Central Admin
Reliance Home Comfort
Cambridge, ON
By joining Reliance as an Administration Associate – Central Admin, you’ll become an important team member and will be provided with the tools you need to succeed. We have ambitious growth…
Added 6 days ago
MC
Program Support Officer (Regular Part Time)
Mohawk College
Hamilton, ON
- Part-time
Provide assistance to the Assistant to the Associate Dean: with checking exemption requests for process and approval, pulling student status reports, promotion activities, process parking…
Added 6 days ago
HI
Operations Associate
hermeneutic Investments
Canada
- Full-time
Maintain data accuracy across fund admin, prime broker, and custody partners - and push back when something doesn't add up
Added 6 days ago
HI
Operations Associate
hermeneutic Investments
Canada
- Full-time
Maintain data accuracy across fund admin, prime broker, and custody partners - and push back when something doesn't add up
Added 6 days ago
HR
Operations Associate
hermeneutic research
Remote, Canada
- Full-time
- Remote
Maintain data accuracy across fund admin, prime broker, and custody partners - and push back when something doesn't add up
Added 6 days ago
SJ
Admin Support 9 - T10
St. Joseph's Healthcare Hamilton
Hamilton, ON · Charlton Campus
- Full-time
Two-year College Diploma in Office Administration/Health Services or related program.
Added 7 days ago
Administrative Associate, Office of Student Services and Office of Career Advising and Mentorship
University of Saskatchewan
Saskatoon, SK
Primary Purpose: The Administrative Associate coordinates and implements the day-to-day activities required to support the goals and vision of the Office of Student Services (OSS) and the…
Added 9 days ago
WR
Overnight Front Desk Agent
Westin Resort and Spa Whistler
Whistler, BC
- Up to $23 CAD / hour
- Full-time
Provide various concierge services when concierge is unavailable
Added 10 days ago
S
Patient Admin Associate - A1 Amputee & Cardiovascular Rehab Programs - Regular Part-Time - 2026-18618 (2026-18618)
Sunnybrook
Toronto, ON
- Part-time
Provides reception and customer services for the Patient Care Unit.
Added 10 days ago
HC
Portfolio Product Owner - Enterprise Architect - ITS - FT Admin
Humber College
Toronto, ON
- Full-time
Under the general direction of the Associate Vice President, Information Technology Services, the Enterprise Architect is responsible for defining and evolving Humber’s enterprise…
Added 10 days ago
S
Manager of Visitor and Client Experience & Growth
SaskCulture
Regina, SK
- Full-time
We are looking for a leader in hospitality, tourism development, and visitor services to initially cover a maternity leave and enhance tourism development at the RCMP Heritage Centre.
Added 10 days ago
BH
Mgr, Bdgting & Frcstng
BC Housing
Burnaby, BC
- Full-time
…responsible for the delivery of branch or program-specific services under the financing business partnering model. He/she/they brings business area-specific subject matter expertise,…
Added 10 days ago
EC
Academic Advisor
Emily Carr University of Art and Design
Vancouver, BC
- $60,751 to $65,010 CAD / year
- Full-time
…The Academic Advisor also develops and delivers programs and services to engage students including workshops and events and acts as a liaison between students and faculty/Deans. The…
Added 10 days ago
MD
Data Practices Policy Analyst - State Program Administrative Senior/Principal
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all…
Added 10 days ago
RB
Associate Director, Enterprise Control Testing
Royal Bank of Canada
Toronto, ON
- Full-time
Enterprise Control Testing (ECT), aligned under Enterprise Chief Controls Office (ECCO), is a centralized group executing control testing for RBC's internal Control Management Policy. The…
Added 11 days ago
R
Associate Director, Enterprise Control Testing
RBC
Toronto, ON
- Full-time
Enterprise Control Testing (ECT), aligned under Enterprise Chief Controls Office (ECCO), is a centralized group executing control testing for RBC's internal Control Management Policy. The…
Added 13 days ago
Subdivision Admin Assistant
Hydro One Networks Inc
Barrie, ON
…as well as practices and procedures applicable to customer services and…
Added 16 days ago
ST
Desktop Support Analyst
Skilled Trades Ontario
Mississauga, ON
- $25.83 to $31.79 CAD / hour
- Temporary
Experience in working with current and emerging technologies and applications such as Office 365, Adobe Acrobat Pro, SharePoint, Azure, MS Defender, Windows bitlocker, Microsoft Global…

eTeam

Office Services Associate / Admin

Mississauga, ON, Canada

$20 to $22 USD / hour · Contract

Apply About employer

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Job details

Pay: $20 to $22 USD / hour
Job type: Contract
Apply by: Nov 20, 2026
Posting language: English
Posted: Oct 21, 2026

Original job description

Job Tittle: Office Services Associate / Admin

Location: Mississauga, ON – L5N 5M8

Duration: 12 Months

Shift: 8:00-4:30

Language: Bilingual English and French is Must

Executive Summary:

The Office Services Associate is a key operational role providing seamless, high-quality administrative and customer service support across Reception, Mailroom, and Duplicating Print Center functions. This full-time, on-campus position oversees end-to-end shipping and courier logistics, visitor management and IT hardware distribution, print production, and vendor oversight. Serving as a certified Transportation of Dangerous Goods Agent and key operational backup, the Office Services Associate ensures daily campus efficiency, compliance, and exceptional service delivery.

Description of Work:

Reception:

Provide daily coverage for breaks/lunch and extra support in the morning when large groups arrive. Also responsible for primary coverage during vacation, sick days and any other absence of the primary Receptionist.

Greet and receive guests, enter into the Visitors Sign In System, ensure employees are notified of their arrival, issue visitor badges. Arrange for transportation for guests (taxi), arrange for same day couriers, data entry for invoicing from Office Services, Facilitate the end-to-end distribution and reclamation of IT hardware.

Mailroom:

Work closely with the Mailroom Receiver to receive, sort and prepare for pick-up all inbound couriers and/or mail.

Process outbound regular mail, couriers for Federal Express, Purolator, and Current Express. Attention to detail to ensure that items, weights and contact details are accurate and paperwork for international shipments are completed correctly.

Troubleshoot any issues arising from the paperwork and collaborate on a solution with Roche employee, customs broker, and courier vendors, when necessary. Investigate inquiries for any lost mail and couriers.

Verify and process all courier vendor invoices to Accounts Payable and resolve any issues with vendors.

Monitor any mailroom equipment and implement any updates to the system and work with the vendor on any issues.

Maintain FedEx Shipping System online with updating all new and departed employee profiles. Ensure FedEx online is checked, verified, and processed daily for any new shipping requests entered by the employee.

Process new hire shipments bi/weekly. Verify new hires names and start dates with IT/Fieldglass and ensure addresses are correct before shipping.

Assemble new hire swag bags and ensure there is enough quantity to distribute to the new hires bi-weekly. Keep track of swag inventory to ensure quantities do not deplete.

Lead Mailroom specific vendors including RFP participation, contract scope, POs creation and troubleshooting, Invoicing, equipment lease renewals and preventative maintenance schedules.

Provide support and volume back up to Receiving and Duplicating during business fluctuations for vacation coverage and any absences. Maintain all monthly reporting.

Verify the functionality of all equipment in the required workspaces and ensure service calls are initiated immediately upon detecting any equipment malfunction.

Manage the end-to-end procurement and inventory of operational supplies for the Mailroom, Duplicating, and Receiving departments. Additionally, provide support for supply orders for the Safety, Health, and Environment (SHE) and Facilities teams as needed.

Act as the Lead Transportation of Dangerous Goods Agent for the campus, arrange the training for the core team including Logistics and SHE. Renew every 2 years

Duplicating Print Center:

Manage intake tool for new projects. Prepare, and produce customer-requested, black & white or colour printing.

Provide advice where applicable with regards to layout, paper selection, & finishing methods. Coordinate some external print projects with selected vendors.

Coordinate the return of Xerox waste toner and used cartridges for recycling, including year-end report for Key Figures.

Coordinate maintenance and repair schedule for Duplicating Centre equipment. Quality control check by following Roche Corporate Design Guidelines before activating print process.

Prepare and maintain department SOPs, understand WHMIS guidelines and chemical safety procedures for any equipment (limited)

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More about this job

Responsibilities

Provide reception, visitor, mailroom, courier, shipping, and print-center support, including IT hardware distribution and customer-requested print production. Coordinate vendors, invoices, supplies, equipment maintenance, reporting, and campus Transportation of Dangerous Goods training and compliance.

Requirements

The role requires bilingual English and French communication and the ability to manage detailed shipping paperwork, customer service, and multiple operational support functions. It also involves handling vendor and invoice processes, maintaining supplies and equipment, and following applicable safety and corporate design procedures; no education or years-of-experience requirement is stated.

Skills

Reception And Visitor Management
Mailroom Operations
Courier And Shipping Logistics
International Shipping Documentation
Customer Service
Invoice Processing
Vendor Management
Inventory Management
Procurement
Print Production
Quality Control
WHMIS And Chemical Safety
Equipment Maintenance Coordination
Monthly Reporting
English And French Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Reception
Visitor Management
Visitor Sign-In System
Mailroom
Courier Logistics
Federal Express
Purolator
Current Express
International Shipments
Customs Brokers
FedEx Shipping System
IT Hardware Distribution
Accounts Payable
Vendor Management
Request For Proposal
Purchase Orders
Inventory Management
Duplicating Print Center
Black-And-White Printing
Color Printing
Xerox
Corporate Design Guidelines
Standard Operating Procedures
WHMIS
Chemical Safety
Equipment Maintenance
Bilingual English And French

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