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Added 1 month ago
S
Project Coordinator
Stantec
Waterloo, ON
- Full-time
Assist the engineer in the functional and detailed design of the site grading and servicing layout on projects, including preparation of functional servicing reports.
Added 4 months ago
SM
Senior Interior Designer - Vancouver Studio
Ste Marie
Vancouver, BC
- Full-time
Ste Marie’s singular purpose is to bring possible worlds to life; we exist to evoke a feeling, engineer experiences, and to activate that which can and should be. As an internationally…
Added 1 month ago
S
Electrical Engineer in Training - Substations
Stantec
Burnaby, BC
- Full-time
…Electrical Design team is looking to fill the role of an Electrical Engineer-in-Training. Reporting to the Electrical Team Lead, the Electrical EIT will work under the supervision of a…
Added 2 months ago
IS
Engineer-in-Training, Production Engineering
Irving Shipbuilding
Dartmouth, NS
- Full-time
The Engineer-in-Training, Production Engineering (Bluenose Team), plays a key role in bringing Canada’s most advanced ships to life by developing innovative engineering solutions that…
Added 3 months ago
SE
Services Application Engineer
Schneider Electric
Calgary, AB · Edmonton, AB · Toronto, ON · Montreal, QC · UNAVAILABLE, British Columbia
- Full-time
The Services Application Engineer is a senior technical role within the Services Engineering team, responsible for delivering advanced power system solutions across the full project…
Added 2 months ago
IN
Reliability Engineer
IKO North America
Ashcroft, BC
- Full-time
We are seeking a dedicated Reliability Engineer to focus on long-term monthly and quarterly issues. This role involves analyzing historical data from the CMMS and Production Loss System to…
Added 3 months ago
EC
Proposal Administrator
EnGlobe Corp.
Calgary, AB · Edmonton, AB · Moncton, NB · Dartmouth, NS · Ottawa, ON · Toronto, ON · Saskatoon, SK · Etobicoke, Ontario
- Full-time
Advanced knowledge of Microsoft Office Suite, particularly Word, Excel, PowerPoint and Adobe.
Added 2 months ago
VB
Marketing Specialist
Velocity Bolting
Burnaby, BC
- $65,000 to $85,000 CAD / year
- Full-time
…kind of person who asks good questions and can sit with an engineer for an hour and come away with a story, you'll do well here. Everything else on this list can be…
Added 2 months ago
SM
Executive & Administrative Assistant
Ste Marie
Vancouver, BC
- Full-time
Ste Marie’s singular purpose is to bring possible worlds to life; we exist to evoke a feeling, engineer experiences, and to activate that which can and should be. As an internationally…
Added 2 months ago
JI
Engineer-in-Training, Production Engineering
J.D. Irving, Limited
Dartmouth, NS
- Full-time
The Engineer-in-Training, Production Engineering (Bluenose Team), plays a key role in bringing Canada’s most advanced ships to life by developing innovative engineering solutions that…
Added 2 months ago
L
Senior Magento Engineer
Lazer
Remote, Canada
- Contract
- Remote
Lazer is seeking a Senior Magento Engineer to join our Commerce Team. As an engineer on this team, you will play a crucial role in migrating, implementing, upgrading, and optimizing Magento…
Added 2 months ago
WY
Construction Manager III – IV (Municipal Water Infrastructure) - East Bay, CA
West Yost
Ochre River, MB
- Full-time
Computer literate and ability to use MS Word, Excel, Project, Adobe, and construction documentation software such as Procore.
Added 2 months ago
S
Senior Project Engineer
Stantec
Burnaby, BC
- Full-time
Stantec’s Energy team in western Canada is currently offering exciting opportunities for Senior Project Engineer to work on a variety of utilities projects throughout Western Canada. This…
Added 2 months ago
S
Senior Protection & Control Engineer
Stantec
Burnaby, BC
- Full-time
Our Western Canada Power Delivery team has an exciting opportunity for a Senior Protection & Control Engineer to join the team. This position offers you the opportunity to work in a project…
Added 2 months ago
C
Bid and Proposal Manager
Clearway
Toronto, ON · Greater Toronto Area, Ontario
- Full-time
Professional Engineer (P.Eng.) designation is considered an asset.
Added 3 months ago
GD
Senior Backend Engineer - App
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
- Full-time
…modern E-commerce mobile app ecosystem. As an experienced Senior Engineer I, you will lead feature development, mentor junior engineers, and influence architecture for mission-critical…
Added 3 months ago
LI
Lead Engineer
LanceSoft, Inc.
Montreal, QC · Greater Montreal Metropolitan Area
- Contract
Experience with Adobe Experience Cloud capabilities such as Adobe Experience Platform, Real-Time CDP, Adobe Analytics, Adobe Target, Adobe Journey Optimizer, Adobe Workfront, Adobe Tags,…
Added 3 months ago
ET
Bridge Engineer
Elevation Technical Services
BC · British Columbia, Canada
- Full-time
The ideal candidate for our Bridge Engineer position will have a minimum of seven (7) years experience. Preference will be given to candidates with demonstrated expertise in bridge and…
Added 2 months ago
J
Senior Front-End Developer
Jobber
Remote, Canada
- Full-time
- Remote
Engineer for velocity - reduce the friction between a test idea and a live experiment, and make iteration cheap.
Added 3 months ago
GD
Senior Engineer I
Groupe Dynamite
Mont-Royal, Quebec
- Full-time
…modern E-commerce mobile app ecosystem. As an experienced Senior Engineer, you will lead feature development, mentor junior engineers, and influence architecture for mission-critical…
Added 3 months ago
QL
Electrical Safety Engineer
QAI Laboratories
Vaughan, Ontario
- Full-time
Possess superior MS Word and Excel skills, be proficient with Email and Adobe Acrobat.
Added 2 months ago
S
Intelligent Transportation Systems Engineer (ITS) - Transportation
Stantec
Markham, ON
- Full-time
Stantec Consulting Ltd. is seeking a highly skilled and motivated Intelligent Transportation Systems (ITS) Intermediate Engineer to join our team. The ideal candidate will have a minimum of…
Added 3 months ago
E
Proposal Administrator
Englobe
Moncton, New Brunswick
- Full-time
Advanced knowledge of Microsoft Office Suite, particularly Word, Excel, PowerPoint and Adobe.
Added 3 months ago
E
Proposal Administrator
Englobe
Saskatoon, Saskatchewan
- Full-time
Advanced knowledge of Microsoft Office Suite, particularly Word, Excel, PowerPoint and Adobe.
Added 3 months ago
E
Proposal Administrator
Englobe
Edmonton, Alberta
- Full-time
Advanced knowledge of Microsoft Office Suite, particularly Word, Excel, PowerPoint and Adobe.

Closed listing

Evonik

Document Control/Project Admin (Contract Position)

Burnaby, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Posting language: English
Posted: Sep 3, 2026

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Original job description

Archived listing. The details below describe a past opening.

Note:

This is a Contract position and it is required to be fully on-site.

Target Hourly Range:

$30-$37.50 per hour (hourly wage to be determined by education, experience, knowledge, skills and abilities of applicant, internal equity, and alignment with market data)

What we offer

At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed.

Our success hinges on a diversity of ideas powered by people, not egos. Whether you’re a scientist or engineer, new to the team or established, in business, production, or anything in between – we cheer each other on. Because we believe we can do anything. Explore everything. And Be Part of Something Special!

Find out more about the many benefits we offer:

https://www.evonik.com/en/careers/why.html

Meet the team and get to know the people behind Evonik:

https://www.evonik.com/en/news/meet-the-team.html

Document Control

Key Responsibilities

Check the project mailbox daily.

Send official notifications of document issuance to affected individuals or groups through the project mailbox. Notifications are to be issued within 2 business days of receiving communication of a new revision or document upload.

Owner of the Master Document List (MDL) on both internal and external SharePoint websites.

Assist the internal team in updating the internal Document Register/MDL.

Solely responsible for updating the External MDL.

Ensure content on both MDLs accurately reflects documents stored on internal and external SharePoint websites.

Ensure folder structures are created and populated per the Document Control Procedures.

Check the project governing documents meet formatting standards.

Files named per Document Numbering Procedure.

Project template and cover page applied.

Issued documents are in .pdf format or a locked Excel sheet.

Consistent spacing and font throughout document.

Table of contents when deemed necessary.

Manage redline workflows for drawings and specifications.

When applicable, route documents for review and approval through Adobe DocuSign.

Co-owner of Document Control Procedure, along with Assistant Project Manager (APM).

Propose and implement changes and improvements.

Co-owner of Communications Matrix, along with APM.

Remove and add people as necessary.

Propose and implement changes and improvements.

Owner of document templates (Word, PowerPoint, Excel).

Update as necessary.

Propose and implement changes and improvements.

Should the project transition to a different document control software after selecting a General Contractor, the DC/Admin will support this transition.

Administration

Key Responsibilities

Co-owner of Contact List, along with APM.

Remove and add people as necessary.

Track action items generated in team meetings using the Action Log (found on left sidebar of Internal SharePoint).

The APM will be responsible for taking notes and highlighting action items in yellow. The DC/Admin’s responsible for entering these action items into the Action Log, assigning responsibility, and entering a due date.

The DC/Admin will go over past-due action items at the weekly team meetings.

Action items can be generated in JFs, team meetings, stakeholder meetings, contractor meetings, etc. All meeting minutes are captured in the Project Notebook (OneNote).

Ensure changes made to the fit, form, or function of the project are tracked in the Change & Decision Log (found on left sidebar of Internal SharePoint).

REQUIREMENTS

Bachelor's degree from an accredited university, or an equivalent combination of education and experience.
Minimum of five (5) years of experience in document control within a regulated environment.
Five (5) to ten (10) years of progressively responsible administrative experience.
Demonstrated knowledge of current Good Manufacturing Practices (cGMP), including experience interpreting and applying cGMP requirements related to finished dosage forms.
Strong organizational and time-management skills, with the ability to effectively manage multiple priorities and deadlines.
Proven analytical and problem-solving skills with a high degree of attention to detail.
Excellent written and verbal communication skills.
Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization.
Advanced proficiency in Microsoft Office applications, including Word, Excel, Access and SharePoint.
Self-motivated and proactive, with the ability to work independently and take initiative in a fast-paced environment.

Your Application

To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at www.evonik.com/en/careers.html.

Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations.

Your Talent Acquisition Manager:

Robin Rose

Company is

Evonik Canada Inc.

About employer

More about this job

Responsibilities

The Document Control/Project Admin is responsible for managing the Master Document List, ensuring document compliance with formatting standards, and maintaining project communication matrices. They also track action items, manage redline workflows, and provide administrative support for project documentation and meeting minutes.

Requirements

The role requires proficiency in document management software such as SharePoint and Adobe DocuSign, along with strong organizational skills for tracking project logs. Candidates should be capable of managing document templates and supporting project transitions as needed.

Skills

Document control
Project administration
SharePoint
Adobe DocuSign
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
OneNote
Data management
Communication management
Workflow coordination
Technical documentation

Benefits

Health insurance
Professional development
Global career opportunities

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Project Administration
SharePoint
Master Document List
Adobe DocuSign
Microsoft Office
OneNote
Project Management
Workflow Management
Technical Writing
Communication Matrix
Data Entry
Quality Assurance
Document Formatting
Chemical Industry
Administrative Support

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