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Evonik

Document Control/Project Admin (Contract Position)

Burnaby, BC, Canada

Job type: Full-time
Posting language: English
Posted: Sep 3, 2026

Apply About employer

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Original job description

Note:

This is a Contract position and it is required to be fully on-site.

Target Hourly Range:

$30-$37.50 per hour (hourly wage to be determined by education, experience, knowledge, skills and abilities of applicant, internal equity, and alignment with market data)

What we offer

At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed.

Our success hinges on a diversity of ideas powered by people, not egos. Whether you’re a scientist or engineer, new to the team or established, in business, production, or anything in between – we cheer each other on. Because we believe we can do anything. Explore everything. And Be Part of Something Special!

Find out more about the many benefits we offer:

https://www.evonik.com/en/careers/why.html

Meet the team and get to know the people behind Evonik:

https://www.evonik.com/en/news/meet-the-team.html

Document Control

Key Responsibilities

Check the project mailbox daily.

Send official notifications of document issuance to affected individuals or groups through the project mailbox. Notifications are to be issued within 2 business days of receiving communication of a new revision or document upload.

Owner of the Master Document List (MDL) on both internal and external SharePoint websites.

Assist the internal team in updating the internal Document Register/MDL.

Solely responsible for updating the External MDL.

Ensure content on both MDLs accurately reflects documents stored on internal and external SharePoint websites.

Ensure folder structures are created and populated per the Document Control Procedures.

Check the project governing documents meet formatting standards.

Files named per Document Numbering Procedure.

Project template and cover page applied.

Issued documents are in .pdf format or a locked Excel sheet.

Consistent spacing and font throughout document.

Table of contents when deemed necessary.

Manage redline workflows for drawings and specifications.

When applicable, route documents for review and approval through Adobe DocuSign.

Co-owner of Document Control Procedure, along with Assistant Project Manager (APM).

Propose and implement changes and improvements.

Co-owner of Communications Matrix, along with APM.

Remove and add people as necessary.

Propose and implement changes and improvements.

Owner of document templates (Word, PowerPoint, Excel).

Update as necessary.

Propose and implement changes and improvements.

Should the project transition to a different document control software after selecting a General Contractor, the DC/Admin will support this transition.

Administration

Key Responsibilities

Co-owner of Contact List, along with APM.

Remove and add people as necessary.

Track action items generated in team meetings using the Action Log (found on left sidebar of Internal SharePoint).

The APM will be responsible for taking notes and highlighting action items in yellow. The DC/Admin’s responsible for entering these action items into the Action Log, assigning responsibility, and entering a due date.

The DC/Admin will go over past-due action items at the weekly team meetings.

Action items can be generated in JFs, team meetings, stakeholder meetings, contractor meetings, etc. All meeting minutes are captured in the Project Notebook (OneNote).

Ensure changes made to the fit, form, or function of the project are tracked in the Change & Decision Log (found on left sidebar of Internal SharePoint).

REQUIREMENTS

Bachelor's degree from an accredited university, or an equivalent combination of education and experience.
Minimum of five (5) years of experience in document control within a regulated environment.
Five (5) to ten (10) years of progressively responsible administrative experience.
Demonstrated knowledge of current Good Manufacturing Practices (cGMP), including experience interpreting and applying cGMP requirements related to finished dosage forms.
Strong organizational and time-management skills, with the ability to effectively manage multiple priorities and deadlines.
Proven analytical and problem-solving skills with a high degree of attention to detail.
Excellent written and verbal communication skills.
Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization.
Advanced proficiency in Microsoft Office applications, including Word, Excel, Access and SharePoint.
Self-motivated and proactive, with the ability to work independently and take initiative in a fast-paced environment.

Your Application

To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at www.evonik.com/en/careers.html.

Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations.

Your Talent Acquisition Manager:

Robin Rose

Company is

Evonik Canada Inc.

Apply About employer

More about this job

Responsibilities

The Document Control/Project Admin is responsible for managing the Master Document List, ensuring document compliance with formatting standards, and maintaining project communication matrices. They also track action items, manage redline workflows, and provide administrative support for project documentation and meeting minutes.

Requirements

The role requires proficiency in document management software such as SharePoint and Adobe DocuSign, along with strong organizational skills for tracking project logs. Candidates should be capable of managing document templates and supporting project transitions as needed.

Skills

Document control
Project administration
SharePoint
Adobe DocuSign
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
OneNote
Data management
Communication management
Workflow coordination
Technical documentation

Benefits

Health insurance
Professional development
Global career opportunities

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Project Administration
SharePoint
Master Document List
Adobe DocuSign
Microsoft Office
OneNote
Project Management
Workflow Management
Technical Writing
Communication Matrix
Data Entry
Quality Assurance
Document Formatting
Chemical Industry
Administrative Support

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