Adjoint.e aux ventes - Sales Assistant
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English · French
- Posted
Original job description
English section of this bilingual listing.
Responsibilities
In the role of Sales Assistant, your primary mandate will be to play a key role in the successful delivery of production projects. Your main responsibilities will include providing administrative and operational support to Account Managers, including the coordination of administrative tasks related to projects. More precisely, you will have to:
- Assist the Account Manager with customer relationship management and communications;
- Participate in the quotation process by preparing the required documentation;
- Create projects in Prextra;
- Prepare daily reports and perform required follow-ups;
- Follow up on approvals of administrative documentation;
- Assist in identifying and resolving potential issues;
- Ensure accurate and efficient administrative follow-up of ongoing projects in preparation for billing;
- Prepare project-related billing;
- Collaborate with Financial Controllers in the follow-up of accounts receivable;
- Coordinate Canadian and U.S. transportation management and planning;
- Perform any other related duties.
Requirements
- Hold a Diploma of Vocational Studies (DVS) or any other equivalent training;
- Have 3 years of experience in an administrative role;
- Proficient in using Microsoft Office Suite;
- Be fluent in French and English, both spoken and written, to communicate effectively with our partners outside of Quebec;
- Knowledge of Prextra and Monday software (an asset);
- Knowledge of the manufacturing sector (an asset);
- Experience in project management (an asset);
- Exhibit the ability to manage multiple files or tasks simultaneously;
- Demonstrate strong organizational skills;
- Work collaboratively and effectively within a team environment;
- Display attention do detail.
Read the full bilingual original
En Tant Qu’adjoint Ou Adjointe Aux Ventes, Vous Aurez Comme Mandat Principal De Jouer Un Rôle Clé Dans La Réalisation Des Projets De Production. Vos Principales Responsabilités Incluront Le Soutien Administratif Et Opérationnel Aux Gestionnaires De Compte y Compris La Coordination De Tâches Administratives Liées Aux Projets. Plus Précisément, Vous Aurez à
In the role of Sales Assistant, your primary mandate will be to play a key role in the successful delivery of production projects. Your main responsibilities will include providing administrative and operational support to Account Managers, including the coordination of administrative tasks related to projects. More precisely, you will have to:
- Assister le gestionnaire de compte dans la gestion de la relation clientèle et des communications ;
- Participer au processus de soumission en produisant la documentation nécessaire ;
- Créer les projets dans Prextra ;
- Produire les rapports journaliers et effectuer les suivis requis ;
- Effectuer les suivis d'approbation de la documentation administrative ;
- Aider à l'identification et à la résolution des problèmes potentiels ;
- Assurer un suivi administratif rigoureux et efficace des projets en cours en prévision de la facturation ;
- Effectuer la facturation relative au projet ;
- Collaborer avec les contrôleurs financiers dans le suivi des comptes à recevoir ;
- Coordonner la gestion et la planification des transports au Canada et aux États-Unis ;
- Exécuter toutes autres tâches connexes.
- Détenir un diplôme d’études professionnelles ou toute autre formation équivalente ;
- Avoir de l’expérience dans le domaine administratif ;
- 3 ans d'expérience dans des fonctions similaires ;
- Avoir une bonne maîtrise du français et de l'anglais, à l’oral et à l’écrit, pour communiquer avec nos partenaires hors Québec ;
- Être à l’aise avec la suite Office ;
- Avoir une connaissance du logiciel Prextra et de Monday (atout) ;
- Avoir une connaissance du domaine manufacturier (atout) ;
- Avoir de l’expérience dans le domaine de la gestion de projets (atout) ;
- Capacité à gérer plusieurs dossiers simultanément ;
- Sens de l'organisation ;
- Capacité à travailler en équipe ;
- Avoir le souci du détail.
In the role of Sales Assistant, your primary mandate will be to play a key role in the successful delivery of production projects. Your main responsibilities will include providing administrative and operational support to Account Managers, including the coordination of administrative tasks related to projects. More precisely, you will have to:
- Assist the Account Manager with customer relationship management and communications;
- Participate in the quotation process by preparing the required documentation;
- Create projects in Prextra;
- Prepare daily reports and perform required follow-ups;
- Follow up on approvals of administrative documentation;
- Assist in identifying and resolving potential issues;
- Ensure accurate and efficient administrative follow-up of ongoing projects in preparation for billing;
- Prepare project-related billing;
- Collaborate with Financial Controllers in the follow-up of accounts receivable;
- Coordinate Canadian and U.S. transportation management and planning;
- Perform any other related duties.
- Hold a Diploma of Vocational Studies (DVS) or any other equivalent training;
- Have 3 years of experience in an administrative role;
- Proficient in using Microsoft Office Suite;
- Be fluent in French and English, both spoken and written, to communicate effectively with our partners outside of Quebec;
- Knowledge of Prextra and Monday software (an asset);
- Knowledge of the manufacturing sector (an asset);
- Experience in project management (an asset);
- Exhibit the ability to manage multiple files or tasks simultaneously;
- Demonstrate strong organizational skills;
- Work collaboratively and effectively within a team environment;
- Display attention do detail.
More about this job
Responsibilities
Provide administrative and operational support to Account Managers by coordinating project tasks, customer communications, quotation documentation, reporting, and approval follow-ups. Track projects through billing, support accounts receivable follow-up, and coordinate transportation in Canada and the United States.
Requirements
Requires a vocational diploma or equivalent training and three years of experience in an administrative role, along with proficiency in Microsoft Office and fluency in spoken and written French and English. Prextra, Monday, manufacturing, and project management experience are assets; candidates should be organized, detail-oriented, able to manage multiple tasks, and effective team members.
Skills
- Administrative Support
- Project Coordination
- Customer Communications
- Quotation Documentation
- Prextra
- Daily Reporting
- Issue Resolution
- Project Billing
- Accounts Receivable Follow-Up
- Transportation Planning
- Microsoft Office
- Organization
- Multitasking
- Teamwork
- Attention to Detail
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Sales
- Management & Leadership
- Finance & Accounting
- Logistics
Keywords
- Account Management
- Administrative Support
- Project Coordination
- Customer Communications
- Quotation Process
- Prextra
- Monday
- Microsoft Office
- Daily Reporting
- Document Approval
- Issue Resolution
- Project Administration
- Project Billing
- Accounts Receivable
- Financial Controllers
- Transportation Planning
- Manufacturing
- Project Management
- French
- English