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Added 6 mins ago
Administrative Assistant
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Adjoint.e aux ventes - Sales Assistant
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Full-time
In the role of Sales Assistant, your primary mandate will be to play a key role in the successful delivery of production projects. Your main responsibilities will include providing…
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Excelpro

Adjoint.e aux ventes - Sales Assistant

Montreal, QC, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English · French
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

English section of this bilingual listing.

Responsibilities

In the role of Sales Assistant, your primary mandate will be to play a key role in the successful delivery of production projects. Your main responsibilities will include providing administrative and operational support to Account Managers, including the coordination of administrative tasks related to projects. More precisely, you will have to:

Assist the Account Manager with customer relationship management and communications;
Participate in the quotation process by preparing the required documentation;
Create projects in Prextra;
Prepare daily reports and perform required follow-ups;
Follow up on approvals of administrative documentation;
Assist in identifying and resolving potential issues;
Ensure accurate and efficient administrative follow-up of ongoing projects in preparation for billing;
Prepare project-related billing;
Collaborate with Financial Controllers in the follow-up of accounts receivable;
Coordinate Canadian and U.S. transportation management and planning;
Perform any other related duties.

Requirements

Hold a Diploma of Vocational Studies (DVS) or any other equivalent training;
Have 3 years of experience in an administrative role;
Proficient in using Microsoft Office Suite;
Be fluent in French and English, both spoken and written, to communicate effectively with our partners outside of Quebec;
Knowledge of Prextra and Monday software (an asset);
Knowledge of the manufacturing sector (an asset);
Experience in project management (an asset);
Exhibit the ability to manage multiple files or tasks simultaneously;
Demonstrate strong organizational skills;
Work collaboratively and effectively within a team environment;
Display attention do detail.

Read the full bilingual original

En Tant Qu’adjoint Ou Adjointe Aux Ventes, Vous Aurez Comme Mandat Principal De Jouer Un Rôle Clé Dans La Réalisation Des Projets De Production. Vos Principales Responsabilités Incluront Le Soutien Administratif Et Opérationnel Aux Gestionnaires De Compte y Compris La Coordination De Tâches Administratives Liées Aux Projets. Plus Précisément, Vous Aurez à

Assister le gestionnaire de compte dans la gestion de la relation clientèle et des communications ;
Participer au processus de soumission en produisant la documentation nécessaire ;
Créer les projets dans Prextra ;
Produire les rapports journaliers et effectuer les suivis requis ;
Effectuer les suivis d'approbation de la documentation administrative ;
Aider à l'identification et à la résolution des problèmes potentiels ;
Assurer un suivi administratif rigoureux et efficace des projets en cours en prévision de la facturation ;
Effectuer la facturation relative au projet ;
Collaborer avec les contrôleurs financiers dans le suivi des comptes à recevoir ;
Coordonner la gestion et la planification des transports au Canada et aux États-Unis ;
Exécuter toutes autres tâches connexes.

EXIGENCES

Détenir un diplôme d’études professionnelles ou toute autre formation équivalente ;
Avoir de l’expérience dans le domaine administratif ;
3 ans d'expérience dans des fonctions similaires ;
Avoir une bonne maîtrise du français et de l'anglais, à l’oral et à l’écrit, pour communiquer avec nos partenaires hors Québec ;
Être à l’aise avec la suite Office ;
Avoir une connaissance du logiciel Prextra et de Monday (atout) ;
Avoir une connaissance du domaine manufacturier (atout) ;
Avoir de l’expérience dans le domaine de la gestion de projets (atout) ;
Capacité à gérer plusieurs dossiers simultanément ;
Sens de l'organisation ;
Capacité à travailler en équipe ;
Avoir le souci du détail.

Assist the Account Manager with customer relationship management and communications;
Participate in the quotation process by preparing the required documentation;
Create projects in Prextra;
Prepare daily reports and perform required follow-ups;
Follow up on approvals of administrative documentation;
Assist in identifying and resolving potential issues;
Ensure accurate and efficient administrative follow-up of ongoing projects in preparation for billing;
Prepare project-related billing;
Collaborate with Financial Controllers in the follow-up of accounts receivable;
Coordinate Canadian and U.S. transportation management and planning;
Perform any other related duties.

Requirements

Hold a Diploma of Vocational Studies (DVS) or any other equivalent training;
Have 3 years of experience in an administrative role;
Proficient in using Microsoft Office Suite;
Be fluent in French and English, both spoken and written, to communicate effectively with our partners outside of Quebec;
Knowledge of Prextra and Monday software (an asset);
Knowledge of the manufacturing sector (an asset);
Experience in project management (an asset);
Exhibit the ability to manage multiple files or tasks simultaneously;
Demonstrate strong organizational skills;
Work collaboratively and effectively within a team environment;
Display attention do detail.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to Account Managers by coordinating project tasks, customer communications, quotation documentation, reporting, and approval follow-ups. Track projects through billing, support accounts receivable follow-up, and coordinate transportation in Canada and the United States.

Requirements

Requires a vocational diploma or equivalent training and three years of experience in an administrative role, along with proficiency in Microsoft Office and fluency in spoken and written French and English. Prextra, Monday, manufacturing, and project management experience are assets; candidates should be organized, detail-oriented, able to manage multiple tasks, and effective team members.

Skills

Administrative Support
Project Coordination
Customer Communications
Quotation Documentation
Prextra
Daily Reporting
Issue Resolution
Project Billing
Accounts Receivable Follow-Up
Transportation Planning
Microsoft Office
Organization
Multitasking
Teamwork
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Account Management
Administrative Support
Project Coordination
Customer Communications
Quotation Process
Prextra
Monday
Microsoft Office
Daily Reporting
Document Approval
Issue Resolution
Project Administration
Project Billing
Accounts Receivable
Financial Controllers
Transportation Planning
Manufacturing
Project Management
French
English

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