Office administrator jobs in Canada

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Added 23 days ago
Office Coordinator
Aecon
Sherwood Park, AB
We’re looking for an organized, service-oriented Office Coordinator to help keep our office running efficiently and create a positive experience for everyone who walks through our doors.…
Added 23 days ago
BB
Office Manager
Bite Brands Ltd.
Toronto, ON
- Full-time
Bite Brands is seeking an organized, proactive Office Manager / Front Desk Coordinator to keep our office running smoothly and support our growing hospitality business. This role combines…
Added 23 days ago
PH
Administrative Coordinator, BC MQI
Provincial Health Services Authority
Vancouver, BC
- Full-time
…of invoices, documents and information, and maintenance of office equipment, supplies and IT needs for staff at BCMQI. The Administrative Coordinator provides support to the Executive…
Added 23 days ago
TL
Legal Administrative Coordinator/Law Clerk
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
A flexible hybrid work environment, with most team members coming into the office 1–2 days per week
Added 24 days ago
HW
HR and Office Coordinator
Hooper Welding
Hamilton, ON
- $60,000 to $85,000 CAD / year
- Full-time
We are looking for an HR Coordinator & Office Manager to be the welcoming face and organizing force of our Hamilton facility. You will greet every visitor who walks through our doors, keep…
Added 24 days ago
RE
Office Administrator
Rush Enterprises
Sudbury, ON
- Full-time
The Office Administrator provides support to the dealership, ensuring services are provided in an effective and efficient manner who reports directly to the General Manger.
Added 24 days ago
RS
Office Administrator
Riide Saskatoon
Saskatoon, SK
- Full-time
RIIDE Holdings Inc. is looking for an organized, professional and service-oriented Office Administrator to support reception and daily office operations. As a first point of contact for…
Added 24 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Langford, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 24 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Langford, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 24 days ago
PÀ
Agent/agente de soutien administratif
Place à l'emploi – Longueuil Rive-Sud
Saint-Lambert, QC
- Full-time
Added 24 days ago
CD
AGENT ADMINISTRATIF CL.1-ADMINISTRATIVE AGENT CL.1
Centre de santé Tulattavik de l'Ungava
Kuujjuaq, QC
- Full-time
Added 24 days ago
C(
Office Manager / Personal Assistant
Centro (Ortnec)
Montreal, QC
- Full-time
Assist with office operations and coordinate external service providers when required.
Added 24 days ago
HR
Office Manager
Haply Robotics
Montreal, QC
- Full-time
We’re looking for an Office Manager who keeps the team fed, the office running, and Haply a place people love showing up to.
Added 24 days ago
CI
Registered Nurse - Regional Medical Liaison Officer
Calian in Space & Technology
Victoria, BC
- Full-time
Added 24 days ago
Office Coordinator
Exchange Technology Services Inc.
Winnipeg, MB
Reporting to the Director of Finance and Admin, the Office Coordinator is responsible for managing and coordinating office operations, facilities, and administrative tasks to ensure the…
Added 24 days ago
MU
Administrative Coordinator
McGill University
Sherbrooke, QC
- Full-time
Candidates must be available to work from our downtown office five days per week.***
Added 24 days ago
Community Liaison Officer, Kugluktuk
B2GOLD
Cambridge Bay, NU
Reporting to the Supervisor, Community Relations, this position will be an in-office position based in Kugluktuk, Nunavut
Added 24 days ago
SC
Technicien(ne) en administration - Administrative Technician
Shriners Children's
Montreal, QC · Shriners Children's - Quebec
- Full-time
Quart de travail : Jour, de 8 h 30 à 16 h 30
Added 24 days ago
WR
Office Manager – Wholesale Distribution
Wealthy Recruiting
Montreal, QC
- Full-time
This role requires someone who is more than simply an administrator. The company is looking for a high-caliber, dependable individual who can take ownership of the office, earn the trust of…
Added 24 days ago
ME
Office Coordinator - Etobicoke
META Employment Services
Toronto, ON · Etobicoke, Ontario
- Contract
META Employment Services is seeking an organized, client-focused Office Coordinator to support day-to-day operations at our Etobicoke location. This hands-on role is responsible for…
Added 24 days ago
CP
Office Administrator
Charlotte Products Ltd.
Peterborough, ON
- Full-time
Join Charlotte Products as an Office Administrator
Added 24 days ago
A
Office Manager/ Executive Assistant - Montreal
AMI
Montreal, QC
- Full-time
AMI Labs is a frontier AI research startup building world models, with teams across four global locations. Our Montreal office has grown to the point where it needs someone dedicated to…
Added 24 days ago
TA
Office Administrator at The Armour Group Limited
The Armour Group Limited
Dartmouth, NS
- Full-time
…a skilled professional team, Armour is presently seeking an Office Administrator to join the growing team at our Dartmouth, Nova Scotia…
Added 24 days ago
Office Administrator (PWLDV)
Connecting Care (2000) Inc.
Drayton Valley, AB
The Office Administrator will model a healthy Community culture in accordance with the Mission, Vision, and Core Values. As a key leader, the Office Administrator supports and reinforces…
Added 24 days ago
RP
Office Administrator
Roylo Partners
Vancouver, BC
- Full-time
A productive office depends on reliable organisation, accurate information, and someone who can keep everyday tasks under control. We're looking for an Office Administrator in Vancouver, BC…

Exchange Technology Services Inc.

Office Coordinator

Winnipeg, MB, Canada

Apply on jobs.dayforcehcm.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Oct 19, 2026

Original job description

About Us:

Exchange Technology Services is a leading IT consulting company in Winnipeg and part of the Exchange Income Corporation's family of companies. We provide a wide range of services, including Managed IT, Project Management, Business Intelligence, Cyber Security, Digital Transformation, Training Services, Installation Services, and Telecommunications across Canada and the US.

If you are looking for a fast-paced career, serving enterprise customers and managing diverse IT projects, we invite you to join us.

Our work environment is dynamic, filled with learning opportunities, exciting and challenging projects, and a chance to make a positive impact on clients’ businesses. We value teamwork, fun, and achieving amazing results together.

JOB OVERVIEW
	Reporting to the Director of Finance and Admin, the Office Coordinator is responsible for managing and coordinating office operations, facilities, and administrative tasks to ensure the smooth functioning of the office environment. This role involves overseeing office supplies, facilities maintenance, security, business travel arrangements, shipping, company events, and providing executive support.
KEY RESPONSIBILITIES
	Administrative Support: Provide general administrative support to the team. Business Travel Coordination: Arrange travel and accommodations for employees attending client sites, conferences, corporate and training events. Shipping & Freight: Manage mail, deliveries, and courier services. Deliver non-technology items for shipment to remote employees at other office locations. Use various courier services for local, national, and international shipments. Company Event Planning: Plan and coordinate company events, organize catering, rentals, and all necessary event resources. Financial Coordination: Work with AR and AP teams to make sure they process invoices, payments, and reimbursements for office related expenses. Complete monthly credit card reconciliations. Executive Assistant Duties: Manage email correspondence and calendars, including coordinating meetings, appointments, travel arrangements, and related logistics. Handle confidential and sensitive information with discretion, prepare and submit expense reports, and assist with document preparation and administrative reporting. Support on-site client and stakeholder meetings by coordinating boardroom setup, arranging refreshments, greeting guests, and ensuring a professional and welcoming meeting experience. Office Administrative Duties: Coordinate the procurement and inventory management of office refreshments, including vending machine products, snacks, beverages, and coffee supplies. Maintain clean, organized, and well-stocked kitchen and breakroom facilities, while overseeing the ordering and distribution of office supplies, equipment, and furnishings to support day-to-day business operations. Workspace Management: Coordinate employee desk assignments, maintain accurate seating charts, and manage workspace moves and updates to support office operations. Facilities Coordination: Coordinate with the Facilities Manager to support the efficient operation of the office, including identifying and communicating maintenance and repair needs, and liaising with custodial service providers to maintain a clean and professional work environment. Office Security: Manage office access and security functions, including the creation, distribution, and maintenance of employee ID badges, as well as oversight of the building entrance intercom and visitor access processes. Serve as the designated Fire Warden, coordinating emergency response procedures and evacuation activities during fire drills, severe weather events, and other workplace emergencies, while helping to ensure employee safety and compliance with emergency preparedness protocols. Inventory and Asset Management: Coordinate the ordering, inventory management, and distribution of company clothing, departmental uniforms, onboarding packages, and corporate gifts, ensuring employees receive required materials in a timely and professional manner. Phone Plan Management: Administer the company’s mobile phone program, including employee account setup and deactivation, device procurement and replacement, and the maintenance of accurate records and supporting documentation. Serve as the primary point of contact with telecommunications providers to coordinate services, resolve issues, and ensure employees have timely access to required devices and mobile services. Collaborate with the Finance team to review invoices, and investigate and reconcile billing discrepancies. Additional responsibilities as assigned.
QUALIFICATIONS
	EDUCATION & EXPERIENCE
		Previous experience as an Office Coordinator or Admin Assistant considered an asset. Post-secondary education considered an asset. Previous experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required.
	KNOWLEDGE, SKILLS & ABILITIES
		Experience in a fast-paced environment with multitasking responsibilities. Strong ability to manage calendars, schedules, and appointments. Strong ability to prioritize tasks and meet deadlines. Strong attention to detail and accuracy. Professional verbal and written communication skills. Strong customer service mindset for both internal and external interactions. Works well independently and as part of a team.
WORKING CONDITIONS
	Must be able to obtain and maintain a clear criminal record check Physically able to perform all listed job duties Work performed primarily in an office environment Manual dexterity required to use desktop computer and telephone This role involves working in a variety of environments and includes regular interaction with staff and members of the public Must possess and maintain a valid driver’s licence and be able to safely and reliably travel to client sites on a regular basis, meeting the driving and travel requirements of the position This position is eligible for the Mileage Reimbursement Program, as it requires travel for the pick-up and drop-off of various items.

What We Offer:

Competitive salary and benefits package
Registered Retirement Savings Plan with Company Matching
Employee Share Purchase Plan
Onsite Gym
Subsidized Phone Plan
Opportunities for professional development and career growth
Collaborative and innovative work environment

If this sounds like an opportunity you would like to be a part of, please apply!

Please note, Exchange Technology Services is an equal opportunity employer. We are committed to building a diverse and inclusive workplace and encourage applications from all qualified individuals. Accommodations are available upon request throughout the recruitment process. Please reach out to careers@exchangetech.ca if you have any questions.

Exchange Technology Services uses Artificial Intelligence (AI) to generate candidate summaries based on information provided in the candidate's application and resume. These summaries are intended to support, but not replace, human review during the recruitment process. We do not use AI to make any final hiring or interview decisions.

Apply on jobs.dayforcehcm.com About employer

More about this job

Responsibilities

The Office Coordinator manages daily office operations, facilities, and administrative tasks to ensure a smooth and professional work environment. Key duties include coordinating business travel, planning company events, supporting executive staff, and overseeing office security and inventory.

Requirements

Candidates should have previous experience in an administrative or office coordination role and proficiency with the Microsoft Office Suite. Strong multitasking, communication, and organizational skills are essential for success in this fast-paced environment.

Skills

Office administration
Facilities management
Travel coordination
Event planning
Financial coordination
Executive support
Inventory management
Procurement
Security management
Microsoft Office Suite
Communication
Customer service
Multitasking
Time management
Attention to detail

Benefits

Competitive salary
Benefits package
Registered Retirement Savings Plan with Company Matching
Employee Share Purchase Plan
Onsite Gym
Subsidized Phone Plan
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Administrative Support
Facilities Maintenance
Business Travel
Event Planning
Accounts Payable
Accounts Receivable
Inventory Management
Security
Microsoft Office Suite
Procurement
Telecommunications
Customer Service
Fire Warden
Expense Reporting
IT Consulting
Corporate Events
Office Operations
Asset Management
Professional Development

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Office administrator jobs in Canada