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Added 34 mins ago
S
Psychologist, Adolescent Psychiatry - BC Children’s Hospital
Sanya’k̓ula
Vancouver, BC
- Full-time
…designate and in collaboration with the Clinic/Program Manager/Director (if…
Added 2 hours ago
UA
Plant Manager
Umbilical Advanced
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Role: Plant Manager, Operations Director, Plant Director, Site Director, Site Manager, General Manager or equivalent
Added 7 hours ago
AI
Site Manager
American Iron & Metal (AIM)
Rivière-du-Loup, QC
- Full-time
Reporting to the Regional Director, the Site Manager is responsible for coordinating site activities, managing teams, and ensuring the smooth execution of operations related to the…
Added 7 hours ago
FA
Office & Travel Administrator
Flair Airlines Ltd.
Toronto, ON
- Full-time
…smooth coordination of leadership activities and daily office operations. Reporting to the Director, Executive Office Operations, the Office & Travel Administrator provides administrative…
Added 8 hours ago
CT
Shipping Lead – Guelph, ON Canada
Connect Tech Inc.
Guelph, ON
- Full-time
3+ years of experience in shipping, logistics, or warehouse operations, with at least 1 year in a supervisory role.
Added 9 hours ago
PA
Sales Manager
PROVINCIAL AEROSPACE LTD
Quebec, QC · Sept-Îles, QC
- Full-time
Develop and implement sales plans to achieve territory objectives for all PAL Airlines, Air Borealis, PAL Aviation Services and MFC (PAL) as directed by the Director and VP;
Added 9 hours ago
PA
Sales Manager
PROVINCIAL AEROSPACE LTD
Montreal, QC
- $65,000 to $70,000 CAD / year
- Full-time
Develop and implement sales plans to achieve territory objectives for all PAL Airlines, Air Borealis, PAL Aviation Services and MFC (PAL) as directed by the Director and VP;
Added 10 hours ago
CI
Director, Operations
Core-Mark International
Vancouver, BC
- Full-time
We are seeking a dynamic and strategic-minded Director of Operations to lead our operational efforts and drive efficiency for the Operating Company. In this role, you can expect to be given…
Added 11 hours ago
CE
Director of Sales - Western Canada
Cooper Equipment Rentals Limited
Calgary, AB · AB
- Full-time
Job Summary: As Sales Director – Western Canada, you will be responsible for developing and executing a regional sales strategy. Your strategic thinking, inspirational leadership,…
Added 11 hours ago
IB
Product Operations Manager - GTA
Indigo Books & Music
Toronto, ON
- $52,500 to $69,000 CAD / year
- Full-time
The Product Operations Manager translates Indigo’s visual merchandising priorities into locally relevant execution, strengthening community connection and brand affinity while delivering a…
Added 11 hours ago
AI
Site Manager
American Iron and Metal
Rivière-du-Loup, QC
- Full-time
Reporting to the Regional Director, the Site Manager is responsible for coordinating site activities, managing teams, and ensuring the smooth execution of operations related to the…
Added 11 hours ago
AI
Branch Manager
American Iron and Metal
Laval, QC
- Full-time
Reporting to the Regional Director, the Branch Manager in Laval plays a key role in managing, organizing, and planning the daily activities of work teams to ensure operational efficiency…
Added 11 hours ago
TH
CONDUCTEUR(TRICE) CHARIOT ÉLÉVATEUR - Centre de distribution - Lundi au Vendredi 6:00am à 2:30pm
The Home Depot Canada
Laval, QC
- Full-time
Immediate Supervisor: Director of Operations or Assistant Director of Operations, depending on location.
Added 11 hours ago
GC
Event Coordinator
GC Collective
Canada
- Part-time
Working closely with the Director of Marketing & Community Operations:
Added 12 hours ago
MR
Warehouse Operations Manager - The Cosmopolitan
MGM Resorts International
NB · Chiasson Office, NB
- Full-time
As a Warehouse Manager, you will oversee warehouse, procurement, and purchasing operations while driving inventory efficiency, financial performance, and operational excellence. You will…
Added 12 hours ago
CM
Corporate Accountant – Full-Cycle Accounting (US Moving Operations)
Codix Management Inc.
Vancouver, BC
- Full-time
Experience accounting for US companies (US payroll, sales tax, multi-state operations) is a plus; experience in a franchise, moving, logistics or multi-location service business is a bonus.
Added 12 hours ago
M
Directeur(trice) Santé et Sécurité Amérique du Nord
Master
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- Full-time
We are seeking a strategic and results-driven North American Health & Safety Director to lead the development, implementation, and continuous improvement of our North American health and…
Added 13 hours ago
VF
US Carrier Representative
Vortex Freight
Mississauga, ON
- Full-time
…work overtime as business needs require. You’ll report to the Director of Capacity in our operations…
Added 13 hours ago
VF
US Carrier Sales Manager
Vortex Freight
Mississauga, ON
- Full-time
…candidate will act as a key bridge between carrier partners, operations teams, and internal planning resources. This is a full-time, on-site position based in Mississauga, with standard…
Added 13 hours ago
KG
Estimator/Scheduler
K-Line Group of Companies
AB · Alberta, Canada
- Full-time
…construction and supply projects. The Estimator collaborates with the Director of Business Development, Western Canada, to develop project scopes, manage proposals through negotiation, and…
Added 14 hours ago
VG
US Carrier Sales Manager
Vortex Group of Companies
Mississauga, ON
- Full-time
…candidate will act as a key bridge between carrier partners, operations teams, and internal planning resources. This is a full-time, on-site position based in Mississauga, with standard…
Added 14 hours ago
LV
PURCHASING AND PROCUREMENT COORDINATOR-EN
La Vie En Rose
Montreal, QC
- Full-time
Reporting to the Director, Procurement – Goods and Services, the incumbent supports the procurement needs of Canadian and U.S. stores, as well as the Head Office, by contributing to…
Added 14 hours ago
VG
US Carrier Representative
Vortex Group of Companies
Mississauga, ON
- Full-time
…work overtime as business needs require. You’ll report to the Director of Capacity in our operations…
Added 14 hours ago
ET
Human Resources Director
ENERGY TRANSPORTATION GROUP
Montreal, QC
- Full-time
ENERGY Transportation Group is seeking an experienced, hands-on Director, Human Resources to lead our HR function across our Canadian and U.S. operations. Reporting to the CEO, you will be…
Added 14 hours ago
S
Administrative Coordinator, BC MQI
Sanya’k̓ula
Vancouver, BC
- Full-time
Reporting to the Provincial Director, BC Medical Quality Initiative (BC MQI), the Administrative Coordinator ensures that BC MQI administrative and management functions operate efficiently…

Exchange Technology Services Inc.

Office Coordinator

Winnipeg, MB, Canada

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Job details

Posting language: English
Posted: Oct 19, 2026

Original job description

About Us:

Exchange Technology Services is a leading IT consulting company in Winnipeg and part of the Exchange Income Corporation's family of companies. We provide a wide range of services, including Managed IT, Project Management, Business Intelligence, Cyber Security, Digital Transformation, Training Services, Installation Services, and Telecommunications across Canada and the US.

If you are looking for a fast-paced career, serving enterprise customers and managing diverse IT projects, we invite you to join us.

Our work environment is dynamic, filled with learning opportunities, exciting and challenging projects, and a chance to make a positive impact on clients’ businesses. We value teamwork, fun, and achieving amazing results together.

JOB OVERVIEW
	Reporting to the Director of Finance and Admin, the Office Coordinator is responsible for managing and coordinating office operations, facilities, and administrative tasks to ensure the smooth functioning of the office environment. This role involves overseeing office supplies, facilities maintenance, security, business travel arrangements, shipping, company events, and providing executive support.
KEY RESPONSIBILITIES
	Administrative Support: Provide general administrative support to the team. Business Travel Coordination: Arrange travel and accommodations for employees attending client sites, conferences, corporate and training events. Shipping & Freight: Manage mail, deliveries, and courier services. Deliver non-technology items for shipment to remote employees at other office locations. Use various courier services for local, national, and international shipments. Company Event Planning: Plan and coordinate company events, organize catering, rentals, and all necessary event resources. Financial Coordination: Work with AR and AP teams to make sure they process invoices, payments, and reimbursements for office related expenses. Complete monthly credit card reconciliations. Executive Assistant Duties: Manage email correspondence and calendars, including coordinating meetings, appointments, travel arrangements, and related logistics. Handle confidential and sensitive information with discretion, prepare and submit expense reports, and assist with document preparation and administrative reporting. Support on-site client and stakeholder meetings by coordinating boardroom setup, arranging refreshments, greeting guests, and ensuring a professional and welcoming meeting experience. Office Administrative Duties: Coordinate the procurement and inventory management of office refreshments, including vending machine products, snacks, beverages, and coffee supplies. Maintain clean, organized, and well-stocked kitchen and breakroom facilities, while overseeing the ordering and distribution of office supplies, equipment, and furnishings to support day-to-day business operations. Workspace Management: Coordinate employee desk assignments, maintain accurate seating charts, and manage workspace moves and updates to support office operations. Facilities Coordination: Coordinate with the Facilities Manager to support the efficient operation of the office, including identifying and communicating maintenance and repair needs, and liaising with custodial service providers to maintain a clean and professional work environment. Office Security: Manage office access and security functions, including the creation, distribution, and maintenance of employee ID badges, as well as oversight of the building entrance intercom and visitor access processes. Serve as the designated Fire Warden, coordinating emergency response procedures and evacuation activities during fire drills, severe weather events, and other workplace emergencies, while helping to ensure employee safety and compliance with emergency preparedness protocols. Inventory and Asset Management: Coordinate the ordering, inventory management, and distribution of company clothing, departmental uniforms, onboarding packages, and corporate gifts, ensuring employees receive required materials in a timely and professional manner. Phone Plan Management: Administer the company’s mobile phone program, including employee account setup and deactivation, device procurement and replacement, and the maintenance of accurate records and supporting documentation. Serve as the primary point of contact with telecommunications providers to coordinate services, resolve issues, and ensure employees have timely access to required devices and mobile services. Collaborate with the Finance team to review invoices, and investigate and reconcile billing discrepancies. Additional responsibilities as assigned.
QUALIFICATIONS
	EDUCATION & EXPERIENCE
		Previous experience as an Office Coordinator or Admin Assistant considered an asset. Post-secondary education considered an asset. Previous experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required.
	KNOWLEDGE, SKILLS & ABILITIES
		Experience in a fast-paced environment with multitasking responsibilities. Strong ability to manage calendars, schedules, and appointments. Strong ability to prioritize tasks and meet deadlines. Strong attention to detail and accuracy. Professional verbal and written communication skills. Strong customer service mindset for both internal and external interactions. Works well independently and as part of a team.
WORKING CONDITIONS
	Must be able to obtain and maintain a clear criminal record check Physically able to perform all listed job duties Work performed primarily in an office environment Manual dexterity required to use desktop computer and telephone This role involves working in a variety of environments and includes regular interaction with staff and members of the public Must possess and maintain a valid driver’s licence and be able to safely and reliably travel to client sites on a regular basis, meeting the driving and travel requirements of the position This position is eligible for the Mileage Reimbursement Program, as it requires travel for the pick-up and drop-off of various items.

What We Offer:

Competitive salary and benefits package
Registered Retirement Savings Plan with Company Matching
Employee Share Purchase Plan
Onsite Gym
Subsidized Phone Plan
Opportunities for professional development and career growth
Collaborative and innovative work environment

If this sounds like an opportunity you would like to be a part of, please apply!

Please note, Exchange Technology Services is an equal opportunity employer. We are committed to building a diverse and inclusive workplace and encourage applications from all qualified individuals. Accommodations are available upon request throughout the recruitment process. Please reach out to careers@exchangetech.ca if you have any questions.

Exchange Technology Services uses Artificial Intelligence (AI) to generate candidate summaries based on information provided in the candidate's application and resume. These summaries are intended to support, but not replace, human review during the recruitment process. We do not use AI to make any final hiring or interview decisions.

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More about this job

Responsibilities

The Office Coordinator manages daily office operations, facilities, and administrative tasks to ensure a smooth and professional work environment. Key duties include coordinating business travel, planning company events, supporting executive staff, and overseeing office security and inventory.

Requirements

Candidates should have previous experience in an administrative or office coordination role and proficiency with the Microsoft Office Suite. Strong multitasking, communication, and organizational skills are essential for success in this fast-paced environment.

Skills

Office administration
Facilities management
Travel coordination
Event planning
Financial coordination
Executive support
Inventory management
Procurement
Security management
Microsoft Office Suite
Communication
Customer service
Multitasking
Time management
Attention to detail

Benefits

Competitive salary
Benefits package
Registered Retirement Savings Plan with Company Matching
Employee Share Purchase Plan
Onsite Gym
Subsidized Phone Plan
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Administrative Support
Facilities Maintenance
Business Travel
Event Planning
Accounts Payable
Accounts Receivable
Inventory Management
Security
Microsoft Office Suite
Procurement
Telecommunications
Customer Service
Fire Warden
Expense Reporting
IT Consulting
Corporate Events
Office Operations
Asset Management
Professional Development

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