Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 5, 2026

Hiring at a glance

View jobs

Open jobs: 4,433
Employers: 2,079

Advertised starting pay

Average starting payCAD / year: $71,947Across 317 listings
Average starting payCAD / hour: $27.27Across 165 listings
Average starting payUSD / year: $84,750Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%683 listings
On-site: 83%3,674 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (216), HealthCareersInSask.ca (57), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 19 days ago
KD
Étudiant(e), Superviseur(e) Production COOP d'été | Student, Operations Supervisor Summer Co-op
Keurig Dr Pepper
Montreal, QC
- Full-time
Added 19 days ago
Administrative Coordinator, College of Dentistry
University of Saskatchewan
Saskatoon, SK
…primarily support the Dental Hygiene Program under the Academic Office umbrella. This position is responsible for providing exemplary administrative support to ensure the smooth functioning…
Added 19 days ago
CC
Receptionist
CDI College
Winnipeg, MB
- Part-time
Added 20 days ago
AP
Operations Supervisor, Property Management (Burnaby, BC)
Anthem Properties
BC · Anthem Site, British Columbia
- Full-time
Added 19 days ago
RP
Reporting & Administration Analyst
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Reporting & Administration Analyst - Contract
Added 19 days ago
PH
Hospital Contact Centre Agent - Casual (Switchboard Operator)
Provincial Health Services Authority
Vancouver, BC
- Part-time
…retail, hospitality, staffing clerk, booking clerk and medical office assistant roles, please…
Added 19 days ago
M
Administrative Assistant/ Office Receptionist
MNP
Weyburn No. 67, SK
- Full-time
Make an impact with our Administration team as a Receptionist. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external…
Added 19 days ago
MN
Legislative Assistant
Metis Nation Saskatchewan
Saskatoon, SK · SK
- Up to $58,366 CAD / year
- Full-time
Added 19 days ago
B
Procurement Specialist
BGIS
Vancouver, BC
- Full-time
Added 19 days ago
Administrative Assistant
Motion
Mississauga, ON
Added 19 days ago
B
Procurement Specialist
BGIS
Vancouver, BC
- Full-time
Added 20 days ago
T
TCDS Procurement Director
Thales
Ottawa, ON
- Full-time
Added 20 days ago
CI
Coordonnateur(trice) marketing et administratif(ve) | Marketing & Administrative Coordinator
Colliers International
Montreal, QC
- Full-time
Added 19 days ago
TM
Research Assistant (12-month temporary contract)
Thornhill Medical
Toronto, ON · North York, ON
- Temporary
Added 19 days ago
Executive Assistant to the CEO
SOCAN - The Society of Composers, Authors and Music Publishers of Canada
Toronto, ON
Added 19 days ago
P&
Gestionnaire de contrats (rédaction) / Manager, Contracts (drafting)
Pratt & Whitney
Longueuil, QC
- Full-time
Added 1 month ago
PP
Property Administrator - Co-op Housing Community
Precise Properties Inc
Mississauga, ON
- $38,000 to $45,000 CAD / year
- Full-time
Added 19 days ago
A
Senior Administrative Assistant
Altis
Toronto, ON · North York, ON
- $60,000 to $70,000 CAD / year
- Full-time
Added 20 days ago
R
Gestionnaire de contrats (rédaction) / Manager, Contracts (drafting)
RTX
Longueuil, QC
- Full-time
Added 19 days ago
SA
Administrative Assistant
Steele Auto Group
New Glasgow, NS
- Full-time
Added 1 month ago
D
Senior Accounting Project Management Analyst
Deloitte
Calgary, AB
- Full-time
Added 19 days ago
SG
Executive Assistant/Office Manager
Score Group
NL · Newfoundland and Labrador, Canada
- Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Added 19 days ago
PG
Office Administrator
Pangeo Group
Vaughan, ON
- $48,000 to $62,000 CAD / year
- Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central…
Added 19 days ago
NB
Administrative Assistant
National Bank of Canada
Vancouver, BC
- Full-time
A career as a Administrative Assistant in the Vancouver Regional Office team at National Bank means acting as the first point of contact for clients, visitors, and colleagues. In this role,…
Added 19 days ago
CC
Conference Services Manager
Coast Canmore Hotel and Conference Centre
Canmore, AB
- Full-time

Executrade – Your Recruitment Specialists

Executive Assistant

Edmonton, AB, Canada

$70,000 to $75,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Oct 8, 2026
Experience: 5+ years of progressive Executive Assistant or senior administrative support experience.
Posting language: English
Posted: Sep 8, 2026

Original job description

Executive Assistant

Hybrid (3 days in office) | Permanent Opportunity | Downtown Edmonton

About Our Client

Our client is a respected not-for-profit organization located in downtown Edmonton that plays an important role within Alberta’s justice and public service landscape. With a strong commitment to its mission, people, and community impact, this organization offers a collaborative and professional environment where employees are valued and supported.

They are seeking an experienced Executive Assistant to provide high-level support to executive leadership and serve as a trusted partner in a confidential, fast-paced environment.

About the Opportunity

This is an excellent opportunity for an accomplished Executive Assistant who enjoys working closely with senior leaders, managing complex priorities, and contributing to the effectiveness of an executive office.

In this role, you will provide proactive administrative and operational support to two Vice Presidents, helping coordinate priorities, streamline communication, and ensure the smooth day-to-day operations of their offices.

The successful candidate will be highly organized, adaptable, and professional, with the ability to anticipate needs, exercise sound judgment, and build strong relationships across the organization. This position offers excellent exposure to senior leadership, strategic initiatives, organizational priorities, and executive-level operations within a respected not-for-profit organization.

Key Responsibilities

Provide executive-level administrative support to two Vice Presidents, acting as a trusted resource and extension of the executive office.
Manage complex calendars, including scheduling meetings, prioritizing competing commitments, and proactively identifying conflicts or upcoming needs.
Coordinate meetings, prepare agendas and meeting materials, attend meetings, and capture accurate notes and minutes.
Prepare, edit, and format confidential correspondence, reports, presentations, and executive documents.
Manage sensitive and confidential information with the highest level of discretion and professionalism.
Serve as a key liaison between executive leadership, internal teams, and external stakeholders.
Monitor priorities, track action items, and support follow-up on key initiatives and deliverables.
Assist with tracking progress against organizational priorities, business plans, and key deliverables.
Coordinate travel arrangements, meeting logistics, and executive documentation.
Support leadership team meetings through organization, planning, and preparation.
Maintain effective records management, filing systems, and information retrieval processes.
Respond to inquiries and requests using strong judgment to determine priorities and appropriate action.

What You Bring

5+ years of progressive Executive Assistant or senior administrative support experience.
Post-secondary education (minimum 2 years) combined with relevant administrative experience.
Demonstrated experience supporting senior executives in a complex, fast-paced environment.
Strong calendar management skills with the ability to manage changing priorities and competing demands.
Exceptional organizational skills with outstanding attention to detail.
Professional communication skills with the ability to confidently interact with executives, leaders, employees, and external stakeholders.
Strong judgment and discretion when handling confidential and sensitive information.
Experience preparing executive correspondence, reports, presentations, agendas, and meeting materials.
Experience attending meetings and preparing accurate notes or minutes.
Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and Adobe.
Strong comfort level with technology and the ability to quickly learn and leverage new tools.

Experience That Would Be Considered an Asset

Experience supporting senior leaders within a not-for-profit, legal, regulatory, public sector, or similarly structured organization.
Experience working in a policy-driven environment with formal organizational processes.
Experience coordinating executive meetings, preparing agendas, and recording meeting notes or minutes.
Experience supporting strategic initiatives, business planning activities, or executive-level operational priorities.
Experience working in a highly confidential environment where discretion and sound judgment are essential.

The Ideal Candidate

You are a seasoned Executive Assistant/Senior Administrator who understands the importance of being a trusted partner to senior leaders. You are calm under pressure, highly organized, and able to anticipate needs before they arise.

You thrive in an environment where priorities can shift quickly and where professionalism, discretion, and strong communication skills are essential. You are confident working with executive leadership, comfortable managing complexity, and take pride in creating order and efficiency behind the scenes.

You are adaptable and comfortable supporting leaders with different working styles while maintaining a high level of professionalism and reliability.

If you are looking for an opportunity to support respected leaders, contribute to meaningful work, and join a stable organization where your expertise is valued, we would love to hear from you!

About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to two Vice Presidents, including complex calendar and meeting management. Act as a key liaison between executive leadership and stakeholders while managing confidential correspondence and tracking organizational priorities.

Requirements

Requires 5+ years of progressive executive assistant experience and at least two years of post-secondary education. Candidates must demonstrate advanced proficiency in Microsoft Office and the ability to handle sensitive information with discretion.

Skills

Calendar Management
Executive Support
Meeting Coordination
Minute Taking
Confidentiality
Stakeholder Management
Microsoft Office Suite
Records Management
Travel Coordination
Professional Communication
Organizational Skills
Attention To Detail
Adobe
SharePoint
Business Planning
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Adobe
Not-for-profit
Legal Services
Public Sector
Executive Correspondence
Business Plans
Strategic Initiatives
Administrative Support
Calendar Management
Records Management
Stakeholder Relations

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