Find work in Canada.

494,423 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 6 mins ago
A
Executive Assistant, CIO
AIMCo
Calgary, AB
- Full-time
…meetings into clear and actionable notes, and draft concise, professional communications. You will also prepare accurate briefing materials, manage sensitive information with discretion,…
Added 6 mins ago
E
Office and Project Administrator – Halifax
EXP
Halifax, NS
- Full-time
EXP’s Halifax office is seeking an Office and Project Administrator to support office operations and provide administrative and project support to our architecture and engineering teams.…
Added 6 mins ago
W
Representative - Inside Sales
Wesco
Brossard, QC
- Full-time
…knowledge and skills, however fully competent and productive professional contributor (2-4…
Added 6 mins ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON
- Full-time
…potential. As a charitable organization, we deliver innovative, professional and diverse programming by establishing partnerships between our clients and their community. Springboard’s…
Added 6 mins ago
Accountant-SAP
CAA Club Group
Mississauga, ON
Added 6 mins ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
ON · North York (Northwood Park / York University), Ontario
- Full-time
Is building a career in professional services, not simply
Added 6 mins ago
AU
HR Specialist
Alsco Uniforms
Montreal, QC
- Full-time
Current PHR, SHRM-CP, or other professional HR certification or ability to obtain certification within two years of hire.
Added 6 mins ago
Mortgage Review Officer (Real Estate Secured Lending)
Scotiabank
Toronto, ON
…Manager (HFLM), and Financial Advisor (FA), as well as all administrative findings. The CA will also communicate to their respective Manager, Credit Review, and Senior Manager any findings…
Added 6 mins ago
TW
Senior Manager, Planning
The Warrington Group Inc.
St. Stephen, NB
- Full-time
● You're an experienced supply chain and planning professional who enjoys looking at the bigger picture while understanding the operational details that make everything work.
Added 6 mins ago
CO
Artistic Supervisor, Student Theatre
City of Burlington
Burlington, ON · Student Theatre Centre
- Full-time
…responsible for the artistic, educational, operational, and administrative leadership of the program, overseeing year-round theatre classes, camps, productions, and special initiatives that…
Added 6 mins ago
Senior Financial Controller/Manager
Umicore
Markham, ON
Professional accounting designation (CPA, CA, CGA, or CMA).
Added 6 mins ago
Desk Medical Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
…overall clinical visit. The incumbent performs a variety of Administrative and Team functions and acts as the client’s key point of contact with their Team. This role focuses on developing…
Added 6 mins ago
EY Law - Employment Lawyer - Toronto
EY
Toronto, ON
Represent clients in employment-related litigation in court or at various administrative tribunals. Prepare all litigation materials including pleadings, motions, mediation, pre-trial…
Added 6 mins ago
EY Law - Employment Lawyer, Senior Associate - Vancouver
EY
Vancouver, BC
Represent clients in employment-related litigation in court or at various administrative tribunals. Prepare all litigation materials including pleadings, motions, mediation, pre-trial…
Added 7 mins ago
CB
Teacher - General (Kindergarten to Grade 12)
Calgary Board of Education
Calgary, AB
- Full-time
…responsible, under the guidance of the Principal. Enforces all administrative policies and rules governing…
Added 7 mins ago
AC
Nuclear Project Scheduler
ALTEN Canada
Pickering, ON
- $75 to $85 CAD / hour
- Contract
Professional certifications such as PMP, PSP, or AACE credentials.
Added 7 mins ago
R&
Operations Officer II
Robertson & Company Ltd.
Mississauga, ON
- Contract
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role.…
Added 7 mins ago
KC
Administrative Assistant
K2 Capital
Vancouver, BC
- Full-time
Coordinate bank runs, document deliveries, and other administrative errands.
Added 7 mins ago
DS
Director of Operations
Downtown Surrey Business Improvement Association
Surrey, BC
- Full-time
This role is well suited to an experienced, team-oriented business professional who enjoys sharing responsibility, solving problems with colleagues, and contributing directly in…
Added 21 mins ago
MO
Library Assistant 2
Municipality of Chatham-Kent
Blandford-Blenheim, ON · Merlin, ON · Blenheim, ON
- Part-time
Handle telephone and email inquiries in a professional and timely manner, directing patrons to appropriate staff and resources as required
Added 21 mins ago
CN
Specialist, Accounts Payable
Canadian North
Ottawa, ON
- Full-time
Supporting the accounting team with additional financial and administrative tasks as needed
Added 21 mins ago
A|
Shipping and Receiving Supervisor
AGI | Global Food Infrastructure
Lethbridge, AB · Nobleford, AB
- Full-time
Our competitive salaries, benefits packages, and employee share purchase plan help you take care of your family. Professional development activities keep you learning and involved, offering…
Added 21 mins ago
PH
Clerk IV Registration
Providence Healthcare
North Vancouver, BC
- Other
Growth opportunities:We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
Added 21 mins ago
C
Delivery Driver, Full-Time
canteen
Montreal, QC · SAINT-LAURENT, QC
- Full-time
Professional experience in the hospitality and food service industry is considered a major asset.
Added 21 mins ago
TO
Registered Practical Nurse
THE ONEILL CENTRE
Cannington, ON
- Part-time

Executrade – Your Recruitment Specialists

Operations Coordinator

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Experience: At least 3 years of experience in office coordination, executive assistance, HR administration, recruitment or a related role.
Posting language: English
Posted: Oct 26, 2026

Original job description

Are you highly organized, resourceful and genuinely tech savvy? Do you thrive in a fast-paced environment where priorities can shift quickly, and people count on you to make sure the details are taken care of?

We are recruiting on behalf of one of our clients based in Edmonton for an Operations Coordinator to join their team.

This is a diverse, hands-on role supporting several areas of the business, including office administration, marketing, HR and recruitment, and technology adoption. You’ll help keep day-to-day operations, people and processes organized while making sure important details don’t fall through the cracks.

Technology is central to how this team works. Being comfortable with technology isn’t enough. You’ll need to be curious, quick to learn new tools, willing to troubleshoot independently and always looking for smarter and more efficient ways to get things done.

What You’ll Be Doing

Office Administration

Manage relationships with service providers and vendors.
Track vendor contracts, renewals and invoices, proactively flagging issues when necessary.
Order and maintain office supplies.
Help keep the office organized and running smoothly day to day.

Marketing Support

Order business cards and promotional materials as required.
Send print-ready PDF files to print vendors and confirm delivery as required.
Keep marketing templates, brand assets and promotional inventory organized and up to date.
Coordinate logistics for client appreciation initiatives.
Support other marketing initiatives as required.

HR, Recruitment & People Support

Support full-cycle recruitment, including sourcing candidates, screening, coordinating interviews and assessments, and keeping candidates informed throughout the process.
Coordinate internal hiring activities from recruitment through onboarding.
Keep the applicant tracking system accurate and up to date.
Coordinate onboarding for new employees, including working with IT to set up email accounts and order computers, preparing workstations, ordering name plates and creating profiles in the HR platform.
Help organize employee reviews, including scheduling, reminders and paperwork.
Maintain accurate and confidential employee records and documentation.
Coordinate logistics for employee appreciation initiatives.
Provide direct administrative support to the Director of Administration as required.

Technology & Continuous Improvement

Being tech savvy is key to succeeding in this role.

Technology is an important part of how this team works, and you’ll rely on it every day to keep pace with a fast-moving environment.

Learn and adopt new technologies quickly as they are introduced.
Help the team become comfortable using new tools.
Look for smarter and more efficient ways to complete tasks, particularly when something feels repetitive or unnecessarily manual.
Keep shared files, templates and workflows organized so information is easy to find.
Be comfortable troubleshooting and figuring things out independently.

What You Bring

At least 3 years of experience in office coordination, executive assistance, HR administration, recruitment or a related role.
You are highly tech savvy. You learn new software independently, troubleshoot without waiting for help, and are eager to try new technologies and better ways of working.
Strong organizational skills and the ability to manage several competing priorities in a fast-paced environment without losing track of the details.
Strong attention to detail and consistent follow-through.
Discretion and sound judgment when handling confidential information.
Clear and professional communication skills with colleagues, vendors and candidates.
Bilingual in French and English.

What It Takes to Succeed

Success in this role comes down to being adaptable, accountable, organized and comfortable with technology. In practice, that means:

You turn to technology first. When a task feels slow or repetitive, your instinct is to find a better way to do it.
You adapt quickly. Priorities can change throughout the day, and you’re comfortable moving between office administration, marketing, HR and recruitment without losing momentum.
You take ownership. You follow things through without needing reminders and raise issues early rather than waiting for them to become problems.
You get the details right. You understand that accuracy matters, whether you’re managing vendor contracts and orders, coordinating onboarding or maintaining candidate and employee records.
You use good judgment. You handle employee, candidate and client information with care and discretion.
You communicate. You keep colleagues, vendors and candidates informed and are comfortable communicating professionally in both French and English.
You stay organized when things get busy. You know how to prioritize multiple moving pieces and make sure nothing falls through the cracks.

Apply Today

Click Apply to submit your resume and take the next step in your career!

About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations. We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

Apply About employer

More about this job

Responsibilities

Coordinate office operations, vendor relationships, supplies, marketing logistics, recruitment, onboarding, employee records, and staff appreciation activities. Adopt and support workplace technologies, troubleshoot independently, and improve workflows while providing administrative support to the Director of Administration.

Requirements

At least three years of experience in office coordination, executive assistance, HR administration, recruitment, or a related role is required, along with strong technology skills and the ability to learn and troubleshoot software independently. The role also requires excellent organization, attention to detail, follow-through, discretion, professional communication, adaptability, and fluency in French and English.

Skills

Office Coordination
Vendor Management
Contract and Invoice Tracking
Office Administration
Marketing Support
Recruitment
Candidate Screening
Interview Coordination
Onboarding
HR Administration
Applicant Tracking Systems
Employee Records Management
Technology Adoption
Troubleshooting
Process Improvement
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Vendor Management
Vendor Contracts
Renewals
Invoices
Office Supplies
Marketing Materials
Brand Assets
Print-Ready PDFs
Recruitment
Candidate Sourcing
Candidate Screening
Interview Coordination
Assessments
Applicant Tracking System
Onboarding
HR Platform
Employee Reviews
Confidential Records
Technology Adoption
Troubleshooting
Workflow Improvement
Shared Files
Templates
French
English

Report this job