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Added 23 mins ago
FH
Supervisor, Fluoroscopy/General Procedures
Fraser Health Authority
White Rock, BC
- $48.63 to $60.74 CAD / hour
- Full-time
…related experience, including one (1) year's supervisory and leadership experience or an equivalent combination of education, training and…
Added 23 mins ago
SP
Proposal Coordinator
Spark Power
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 39 mins ago
NG
Fleet Equipment Coordinator
Nuna Group of Companies
Edmonton, AB
- Other
The Nuna Group of Companies is now accepting resumes for a Fleet Equipment Coordinator. Reporting to the Corporate Fleet Manager, the Fleet Equipment Coordinator will be accountable for…
Added 53 mins ago
SI
Clinical Education & IPAC Coordinators
Shannex Incorporated
Kentville, NS
- Full-time
Reporting to the Regional Director/Manager, LTC, the Clinical Education & IPAC Coordinator, LTC works collaboratively with Regional Operations Teams and Shannex’s Clinical Services Team,…
Added 53 mins ago
PH
Administrative Coordinator, Staffing Office Resource Team
Providence Healthcare
Toronto, ON
- Temporary
Prior supervisory or leadership operations experience an asset.
Added 53 mins ago
FH
Clinical Counsellor, Mental Health & Substance Use Services
Fraser Health Authority
Surrey, BC
- $44.85 to $56.02 CAD / hour
- Other
Reporting to the Manager, Clinical Operations and under the direction of the Coordinator, the Clinical Counsellor provides consultation, assessment, short term case management and clinical…
Added 53 mins ago
FH
Administrative Coordinator
Fuze HR Solutions
Mississauga, ON
- Full-time
The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments,…
Added 53 mins ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 1 hour ago
H
Workplace Coordinator (Part Time Contract)
Hoxton
Toronto, ON
- Part-time
- Contract
We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the…
Added 1 hour ago
OT
Special Projects Coordinator - Limited Term
Ontario Tech University
Oshawa, ON
- Internship
Reporting to the Director, Planning and Operations of the Faculty of Engineering and Applied Science (FEAS), the Special Projects Coordinator will oversee the communications and marketing…
Added 1 hour ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 1 hour ago
AC
Senior Purchasing And Procurement Coordinator
Aston Carter
Burlington, ON
- $75,000 to $85,000 CAD / year
- Full-time
The Senior Purchasing and Procurement Coordinator oversees end-to-end procurement activities for materials, services, equipment, and capital purchases across multiple Ontario sites. This…
Added 1 hour ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 1 hour ago
IS
Office Operations & Accounting Coordinator
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 1 hour ago
CF
Administrative Coordinator, Operations
Cadillac Fairview
London, ON
- Full-time
To provide administrative coordination to the operations team. You will work alongside the General Manager and the Operations Manager to provide first class client service, and will liaise…
Added 1 hour ago
TS
Kettle Coordinator - Temporary
The Salvation Army in Canada
North Vancouver, BC
- Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 2 hours ago
TS
Kettle Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
North Vancouver, BC
- Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 2 hours ago
D
Workplace Experience Coordinator
dentsu
Toronto, ON
- Full-time
Manage the day-to-day operations of the Canadian Offices, including site services, custodial services, general maintenance and security access systems
Added 2 hours ago
ECD - Project Engineer - Travel Projects
Kiewit
Halifax, NS · Oakville, ON · Toronto, ON
Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. The…
Added 2 hours ago
Strategic Coordinator, Communications & Business Intelligence
City of Edmonton
AB
Reporting directly to the Branch Manager, Communications and Business Intelligence, the Strategic Coordinator plays a vital role in strategy development, issues management, and the…
Added 2 hours ago
VC
Food Service Worker - Casual/On-Call
Vancouver Coastal Health
North Vancouver, BC
- $25.82 CAD / hour
- Other
…patients, residents, families, visitors and staff. Reporting to the Coordinator and/or the Manager, Food Services, and with work direction from the Food Service Supervisor, and/or the Cook,…
Added 2 hours ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
Toronto, ON · North York, ON
- Full-time
Documents decisions, assumptions, and actions taken throughout an engagement, clearly enough that the Project Coordinator can track status without following up.
Added 2 hours ago
ER
Senior Sales Coordinator
Empire Roofing
Georgetown, ON
- Full-time
At Empire Roofing Corporation, we take pride in quality, safety, and doing things the right way. With operations across Canada and the U.S., our success is built on teamwork,…
Added 2 hours ago
ER
Project Coordinator - Commercial Roofing
Empire Roofing
Windsor, ON
- Full-time
Knowledge of safety regulations and compliance requirements related to roofing operations, including OHSA standards and industry-specified safety protocols, is essential for maintaining a…
Added 2 hours ago
VT
Service Coordinator
Valwell Technologies
AB · Edmonton, AB
- Full-time
We're looking for an organized, people-first Field Service Coordinator to plan, schedule, and support our Field Service team across our Edmonton and Bonnyville operations. You'll be the hub…

Executrade – Your Recruitment Specialists

Operations Coordinator

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Experience: At least 3 years of experience in office coordination, executive assistance, HR administration, recruitment or a related role.
Posting language: English
Posted: Oct 26, 2026

Original job description

Are you highly organized, resourceful and genuinely tech savvy? Do you thrive in a fast-paced environment where priorities can shift quickly, and people count on you to make sure the details are taken care of?

We are recruiting on behalf of one of our clients based in Edmonton for an Operations Coordinator to join their team.

This is a diverse, hands-on role supporting several areas of the business, including office administration, marketing, HR and recruitment, and technology adoption. You’ll help keep day-to-day operations, people and processes organized while making sure important details don’t fall through the cracks.

Technology is central to how this team works. Being comfortable with technology isn’t enough. You’ll need to be curious, quick to learn new tools, willing to troubleshoot independently and always looking for smarter and more efficient ways to get things done.

What You’ll Be Doing

Office Administration

Manage relationships with service providers and vendors.
Track vendor contracts, renewals and invoices, proactively flagging issues when necessary.
Order and maintain office supplies.
Help keep the office organized and running smoothly day to day.

Marketing Support

Order business cards and promotional materials as required.
Send print-ready PDF files to print vendors and confirm delivery as required.
Keep marketing templates, brand assets and promotional inventory organized and up to date.
Coordinate logistics for client appreciation initiatives.
Support other marketing initiatives as required.

HR, Recruitment & People Support

Support full-cycle recruitment, including sourcing candidates, screening, coordinating interviews and assessments, and keeping candidates informed throughout the process.
Coordinate internal hiring activities from recruitment through onboarding.
Keep the applicant tracking system accurate and up to date.
Coordinate onboarding for new employees, including working with IT to set up email accounts and order computers, preparing workstations, ordering name plates and creating profiles in the HR platform.
Help organize employee reviews, including scheduling, reminders and paperwork.
Maintain accurate and confidential employee records and documentation.
Coordinate logistics for employee appreciation initiatives.
Provide direct administrative support to the Director of Administration as required.

Technology & Continuous Improvement

Being tech savvy is key to succeeding in this role.

Technology is an important part of how this team works, and you’ll rely on it every day to keep pace with a fast-moving environment.

Learn and adopt new technologies quickly as they are introduced.
Help the team become comfortable using new tools.
Look for smarter and more efficient ways to complete tasks, particularly when something feels repetitive or unnecessarily manual.
Keep shared files, templates and workflows organized so information is easy to find.
Be comfortable troubleshooting and figuring things out independently.

What You Bring

At least 3 years of experience in office coordination, executive assistance, HR administration, recruitment or a related role.
You are highly tech savvy. You learn new software independently, troubleshoot without waiting for help, and are eager to try new technologies and better ways of working.
Strong organizational skills and the ability to manage several competing priorities in a fast-paced environment without losing track of the details.
Strong attention to detail and consistent follow-through.
Discretion and sound judgment when handling confidential information.
Clear and professional communication skills with colleagues, vendors and candidates.
Bilingual in French and English.

What It Takes to Succeed

Success in this role comes down to being adaptable, accountable, organized and comfortable with technology. In practice, that means:

You turn to technology first. When a task feels slow or repetitive, your instinct is to find a better way to do it.
You adapt quickly. Priorities can change throughout the day, and you’re comfortable moving between office administration, marketing, HR and recruitment without losing momentum.
You take ownership. You follow things through without needing reminders and raise issues early rather than waiting for them to become problems.
You get the details right. You understand that accuracy matters, whether you’re managing vendor contracts and orders, coordinating onboarding or maintaining candidate and employee records.
You use good judgment. You handle employee, candidate and client information with care and discretion.
You communicate. You keep colleagues, vendors and candidates informed and are comfortable communicating professionally in both French and English.
You stay organized when things get busy. You know how to prioritize multiple moving pieces and make sure nothing falls through the cracks.

Apply Today

Click Apply to submit your resume and take the next step in your career!

About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations. We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

Apply About employer

More about this job

Responsibilities

Coordinate office operations, vendor relationships, supplies, marketing logistics, recruitment, onboarding, employee records, and staff appreciation activities. Adopt and support workplace technologies, troubleshoot independently, and improve workflows while providing administrative support to the Director of Administration.

Requirements

At least three years of experience in office coordination, executive assistance, HR administration, recruitment, or a related role is required, along with strong technology skills and the ability to learn and troubleshoot software independently. The role also requires excellent organization, attention to detail, follow-through, discretion, professional communication, adaptability, and fluency in French and English.

Skills

Office Coordination
Vendor Management
Contract and Invoice Tracking
Office Administration
Marketing Support
Recruitment
Candidate Screening
Interview Coordination
Onboarding
HR Administration
Applicant Tracking Systems
Employee Records Management
Technology Adoption
Troubleshooting
Process Improvement
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Vendor Management
Vendor Contracts
Renewals
Invoices
Office Supplies
Marketing Materials
Brand Assets
Print-Ready PDFs
Recruitment
Candidate Sourcing
Candidate Screening
Interview Coordination
Assessments
Applicant Tracking System
Onboarding
HR Platform
Employee Reviews
Confidential Records
Technology Adoption
Troubleshooting
Workflow Improvement
Shared Files
Templates
French
English

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