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Added 22 mins ago
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Strategic Procurement Specialist
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Support contract implementation, amendments, renewals, supplier-performance matters, corrective actions, disputes, and contract closeout.
Added 22 mins ago
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Sales Account Executive - SAP Academy for Customer Success - Canada (Hybrid)
SAP
Vancouver, BC
- Full-time
…phases and field phases with your sales team, that enhances your support in the role and is a critical customer-facing function within our Customer Success Board…
Added 22 mins ago
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Change Management Lead
lululemon
Vancouver, BC
- Full-time
…design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on…
Added 22 mins ago
MC
IT Contract Analyst
MatchBox Consulting Group
Calgary, AB
- Contract
This role focuses on strategic sourcing and contract management for technology-related goods and services, including software applications, IT hardware, and professional services. The…
Added 22 mins ago
Operations Team Lead - Precision (Dorval)
Fastfrate Group
Dorval, QC
Disclaimer: We use some technology-based tools, which may include artificial intelligence (AI), to support application screening; however, all hiring decisions include human review.
Added 22 mins ago
Driver (3 Axle)
Superior Plus Propane Talent Acquisition
Victoria, BC
…assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s…
Added 37 mins ago
SE
Vice President, Canadian Production
Source Energy
AB · Calgary, AB
- Full-time
Improves the operational systems, processes and policies in support of organizations mission – specifically, supports better management reporting, information flow and management, business…
Added 51 mins ago
TH
Lot Associate Part Time - TORONTO GERRARD SQ
The Home Depot Canada
Toronto, ON
- Part-time
…candidates, The Home Depot Canada usesArtificial Intelligence (AI) technology to assist with the screening and assessment of applicantsfor this position. This technology is used to quickly…
Added 51 mins ago
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Logistics Supervisor
Hays
Sudbury, ON
- $95,000 to $101,600 CAD / year
- Full-time
…operations across Canada and internationally. Their operations support the production and movement of critical minerals used across modern infrastructure, technology, and the global energy…
Added 51 mins ago
BB
Service Coordinator
Bosch Building Technologies North America
Regina, SK
- Full-time
…issued to techs for installation on service work orders, and support with physical…
Added 51 mins ago
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Purchasing Buyer, HMMS Purchasing
St. Joseph's Health Care London
London, ON
- Contract
…Sourcing, Contract Management, Purchasing, Accounts Payable, Logistics, Supply Chain Systems and Inventory Management for the London Hospitals and numerous healthcare organizations…
Added 51 mins ago
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Senior Systems Engineer
Actalent
Ottawa, ON
- $120,000 to $140,000 CAD / year
- Full-time
Support formal engineering reviews, lifecycle management, effort estimation, status reporting, and Earned Value accountability.
Added 51 mins ago
BB
Service Coordinator
Bosch Building Technologies North America
Ottawa, ON
- Full-time
…smart, connected environments that feel safer, work smarter, and support a more sustainable future. With decades of regional experience and teams rooted in communities across North America,…
Added 51 mins ago
A
Senior Systems Engineer
Actalent
Calgary, AB
- $120,000 to $140,000 CAD / year
- Full-time
Support formal engineering reviews, lifecycle management, effort estimation, status reporting, and Earned Value accountability.
Added 51 mins ago
RS
Inventory Associate
Retail Services WIS Corporation
Winnipeg, MB
- Part-time
WE Count - We are passionate about our people, technology, and process because when you succeed, we succeed.
Added 51 mins ago
NC
Order Fulfillment Specialist
net2phone Canada
Ottawa, ON
- $45,000 to $48,000 CAD / year
- Full-time
Forget the 45 minute hold times- we average 1 minute wait times to reach a live technical support specialist.
Added 51 mins ago
CP
Product Development (PD) Technician - Wet, Fresh & Treats
Champion Petfoods
Acheson, AB · CPA - Champion Petfoods Holding Inc. (Acheson)
- Full-time
…prototyping, capturing accurate development data, and supporting logistics for testing and…
Added 51 mins ago
BB
Field Technical Service Representative (Full Time)
Best Buy Canada
Calgary, AB
- Full-time
Help customers determine their technology needs and respond to their questions
Added 51 mins ago
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Product Development (PD) Technician - Wet, Fresh & Treats
Mars
Acheson, AB · CPA - Champion Petfoods Holding Inc. (Acheson)
- Full-time
…prototyping, capturing accurate development data, and supporting logistics for testing and…
Added 51 mins ago
AM
Learning and Development Lead
A.P. Moller - Maersk
Mississauga, ON
- Full-time
At Maersk, we’re transforming global supply chains through end-to-end integrated logistics. As a global leader in connecting and simplifying trade, we help businesses move goods seamlessly…
Added 51 mins ago
MR
Credit-Free Instructor: Massage Therapy Practicum Courses
Mount Royal University
Calgary, AB
- Part-time
…theory into real-world practice, while also managing clinic logistics, client services, and compliance with institutional and regulatory…
Added 51 mins ago
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IT Operations & Procurement Coordinator - 6 Months Fixed Term
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
Support IT infrastructure, site, office, and technology deployment projects by coordinating requirements, delivery dates, dependencies, vendor schedules, installations, action items, and…
Added 1 hour ago
S
Delivery Driver
Save-On-Foods
Saskatoon, SK
- Part-time
Proficiency in using mobile technology, including GPS applications and smartphones.
Added 1 hour ago
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Delivery Driver
Save-On-Foods
Powell River, BC
- Part-time
Proficiency in using mobile technology, including GPS applications and smartphones.
Added 1 hour ago
KM
Technicien de service, Spécialiste en Production (St.John's, Newfoundland)
Konica Minolta Business Solutions Canada
Burnaby, BC
- Full-time
…the U.S. and Canada, ultimately providing more resources to support areas such as sales administration, logistics and supply chain, marketing, product planning, finance, IT, HR and…

Executrade – Your Recruitment Specialists

Operations Coordinator

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Experience: At least 3 years of experience in office coordination, executive assistance, HR administration, recruitment or a related role.
Posting language: English
Posted: Oct 26, 2026

Original job description

Are you highly organized, resourceful and genuinely tech savvy? Do you thrive in a fast-paced environment where priorities can shift quickly, and people count on you to make sure the details are taken care of?

We are recruiting on behalf of one of our clients based in Edmonton for an Operations Coordinator to join their team.

This is a diverse, hands-on role supporting several areas of the business, including office administration, marketing, HR and recruitment, and technology adoption. You’ll help keep day-to-day operations, people and processes organized while making sure important details don’t fall through the cracks.

Technology is central to how this team works. Being comfortable with technology isn’t enough. You’ll need to be curious, quick to learn new tools, willing to troubleshoot independently and always looking for smarter and more efficient ways to get things done.

What You’ll Be Doing

Office Administration

Manage relationships with service providers and vendors.
Track vendor contracts, renewals and invoices, proactively flagging issues when necessary.
Order and maintain office supplies.
Help keep the office organized and running smoothly day to day.

Marketing Support

Order business cards and promotional materials as required.
Send print-ready PDF files to print vendors and confirm delivery as required.
Keep marketing templates, brand assets and promotional inventory organized and up to date.
Coordinate logistics for client appreciation initiatives.
Support other marketing initiatives as required.

HR, Recruitment & People Support

Support full-cycle recruitment, including sourcing candidates, screening, coordinating interviews and assessments, and keeping candidates informed throughout the process.
Coordinate internal hiring activities from recruitment through onboarding.
Keep the applicant tracking system accurate and up to date.
Coordinate onboarding for new employees, including working with IT to set up email accounts and order computers, preparing workstations, ordering name plates and creating profiles in the HR platform.
Help organize employee reviews, including scheduling, reminders and paperwork.
Maintain accurate and confidential employee records and documentation.
Coordinate logistics for employee appreciation initiatives.
Provide direct administrative support to the Director of Administration as required.

Technology & Continuous Improvement

Being tech savvy is key to succeeding in this role.

Technology is an important part of how this team works, and you’ll rely on it every day to keep pace with a fast-moving environment.

Learn and adopt new technologies quickly as they are introduced.
Help the team become comfortable using new tools.
Look for smarter and more efficient ways to complete tasks, particularly when something feels repetitive or unnecessarily manual.
Keep shared files, templates and workflows organized so information is easy to find.
Be comfortable troubleshooting and figuring things out independently.

What You Bring

At least 3 years of experience in office coordination, executive assistance, HR administration, recruitment or a related role.
You are highly tech savvy. You learn new software independently, troubleshoot without waiting for help, and are eager to try new technologies and better ways of working.
Strong organizational skills and the ability to manage several competing priorities in a fast-paced environment without losing track of the details.
Strong attention to detail and consistent follow-through.
Discretion and sound judgment when handling confidential information.
Clear and professional communication skills with colleagues, vendors and candidates.
Bilingual in French and English.

What It Takes to Succeed

Success in this role comes down to being adaptable, accountable, organized and comfortable with technology. In practice, that means:

You turn to technology first. When a task feels slow or repetitive, your instinct is to find a better way to do it.
You adapt quickly. Priorities can change throughout the day, and you’re comfortable moving between office administration, marketing, HR and recruitment without losing momentum.
You take ownership. You follow things through without needing reminders and raise issues early rather than waiting for them to become problems.
You get the details right. You understand that accuracy matters, whether you’re managing vendor contracts and orders, coordinating onboarding or maintaining candidate and employee records.
You use good judgment. You handle employee, candidate and client information with care and discretion.
You communicate. You keep colleagues, vendors and candidates informed and are comfortable communicating professionally in both French and English.
You stay organized when things get busy. You know how to prioritize multiple moving pieces and make sure nothing falls through the cracks.

Apply Today

Click Apply to submit your resume and take the next step in your career!

About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations. We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

Apply About employer

More about this job

Responsibilities

Coordinate office operations, vendor relationships, supplies, marketing logistics, recruitment, onboarding, employee records, and staff appreciation activities. Adopt and support workplace technologies, troubleshoot independently, and improve workflows while providing administrative support to the Director of Administration.

Requirements

At least three years of experience in office coordination, executive assistance, HR administration, recruitment, or a related role is required, along with strong technology skills and the ability to learn and troubleshoot software independently. The role also requires excellent organization, attention to detail, follow-through, discretion, professional communication, adaptability, and fluency in French and English.

Skills

Office Coordination
Vendor Management
Contract and Invoice Tracking
Office Administration
Marketing Support
Recruitment
Candidate Screening
Interview Coordination
Onboarding
HR Administration
Applicant Tracking Systems
Employee Records Management
Technology Adoption
Troubleshooting
Process Improvement
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Vendor Management
Vendor Contracts
Renewals
Invoices
Office Supplies
Marketing Materials
Brand Assets
Print-Ready PDFs
Recruitment
Candidate Sourcing
Candidate Screening
Interview Coordination
Assessments
Applicant Tracking System
Onboarding
HR Platform
Employee Reviews
Confidential Records
Technology Adoption
Troubleshooting
Workflow Improvement
Shared Files
Templates
French
English

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