Jobs in Canada

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Added 2 mins ago
RM
Ward Clerk
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Added 2 mins ago
FC
Procurement Coordinator
FCC Construcción
Toronto, ON
- $89,000 to $102,000 CAD / year
- Full-time
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FB
Assistant Grocery Manager
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Kingston, ON
- $21.5 CAD / hour
- Full-time
Provide office and administrative support, including inventory management, ordering, invoicing, schedule maintenance, and payroll functions.
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ME
Service Coordinator
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- Full-time
Added 2 mins ago
NH
Child & Youth Worker - NH Hamilton
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- Part-time
Complete accurate and timely daily documentation, activity logs, incident reports, and other administrative tasks.
Added 2 mins ago
FB
Assistant Produce Manager
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Kingston, ON
- $21.5 CAD / hour
- Full-time
Provide office and administrative support, including inventory management, ordering, invoicing, schedule maintenance, and payroll functions.
Added 2 mins ago
J
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Added 2 mins ago
MD
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Work Shift/Work Hours: Day Shift
Added 2 mins ago
B
Administrative Assistant (Temporary, 6 months)
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Valcourt, QC
- Temporary
We are looking for an Administrative Assistant reporting to the Director of Manufacturing and Maintenance. In this role you will have the opportunity to support the operations teams in…
Added 2 mins ago
HT
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Location: Sainte-Foy, Quebec (hybrid model – 3 days per week on site)
Added 2 mins ago
GL
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Perform administrative duties and secure all required information to fulfill customer contracts for products and services, including evaluating applicant’s financial status and ability to…
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CS
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Added 2 mins ago
CD
Warehouse Associate
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AR
Office Administrator
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HS
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Where you’ll work: This is a hybrid role, with two days in office per week to facilitate brainstorming and team building
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WO
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LM
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Flexible schedule and the possibility of working remotely two days per week
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VM
Environmental Services Manager
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ML
Event Specialist
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H
Shift Supervisor, Full Time
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ON · TORONTO, ON
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AC
Reconciliation Clerk
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- $20 to $25 CAD / hour
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…resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting…
Added 2 mins ago
TO
Part- Time Program Therapist
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Cannington, ON
- Part-time
Added 2 mins ago
AT
IT Support Technician - Co-op Student
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Added 2 mins ago
GP
Janitor
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Must have the ability to work independently within a defined/documented schedule.
Added 2 mins ago
Registered Practical Nurse
Amica Senior Lifestyles
Barrie, ON
Your administrative and leadership skills will be nurtured through opportunities to provide proactive care, perform assessments, and build connections with Health Care Providers.

Exhale Therapy Inc.

Administrative Assistant

Kitchener, ON, Canada

Competitive hourly wages: $20.00 to $24.00/hour based on experience · Full-time

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Applications open in a new tab.

Job details

Pay: Competitive hourly wages: $20.00 to $24.00/hour based on experience
Job type: Full-time
Apply by: Dec 11, 2026
Experience: 1 to 3 years of experience in an administrative, office support, or client-facing role (or equivalent)
Posting language: English
Posted: Nov 11, 2026

Original job description

This is not a typical front desk job.

We're looking for a go-getter. Someone who walks in and immediately sees what needs to happen. Someone who finds a busy day energizing, not overwhelming. Someone who takes ownership, follows through, and cares deeply about the experience they create for every person who contacts our clinic.

If you have been waiting for a role that respects you , values your initiative, and gives you real room to grow into leadership: this might be it.

Who We Are

Exhale Therapy is an independently owned counselling clinic in Kitchener, Ontario. Our team of over 30 diverse, experienced clinicians provides care to individuals, couples, families, and children across a wide range of specialties. We are values-driven, community-rooted, and growing quickly.

Our administrative team is the operational backbone of the clinic. We are proud of the culture we have built: one where initiative is recognized, ideas are welcomed, and people who show up and own their work are given real opportunities to grow into supervisory and leadership roles as the clinic continues to expand.

Exceptional client care starts before someone ever sits down with a therapist. It starts with the person who answers the phone, solves the problem, and makes someone feel supported from their very first interaction. That is the work you will be doing here.

What You'll Do

No two days look exactly alike. You will often be the first voice a client hears and the first face they see, and that first impression matters enormously. Your work keeps the clinic running and the team supported.

Welcome clients and guide them through the intake process with warmth and professionalism
Manage appointments, cancellations, rescheduling, and waitlists
Respond to client inquiries by phone and email with accuracy, empathy, and efficiency
Maintain accurate client records, documentation, and scheduling information
Monitor assigned communication channels including email, voicemail, and internal platforms
Support clinicians so they can stay focused fully on client care
Help maintain a welcoming, organized, and professional clinic environment
Assist with workshops, community events, and special programming
Spot workflow gaps and actively bring solutions forward: we genuinely want your ideas
Uphold client confidentiality and professional standards in every interaction

Who We're Looking For

The person who thrives in this role does not wait to be told what needs attention. They look around, they notice, and they act. They are calm when priorities shift, sharp when things move fast, and accountable when things do not go as planned.

You are the right fit if you:

Get energized, not overwhelmed, when multiple things land at once
Take initiative naturally: you see what needs doing and you do it
Take pride in following through completely, not just starting things
Communicate clearly and professionally, even in fast-moving or high-stakes moments
Are genuinely passionate about mental health, community, and being part of something that matters
Are thinking about your long-term trajectory and want a role with a real path into leadership

Qualifications:

1 to 3 years of experience in an administrative, office support, or client-facing role (or equivalent)
Excellent organizational skills and strong attention to detail
Confident managing multiple competing priorities without losing accuracy
Outstanding communication and interpersonal skills
A proactive, solutions-focused approach to problems
Reliability, accountability, and strong follow-through
A genuine respect for people and the challenges they may be navigating
Experience in healthcare, mental health, or a client-centred environment is an asset but not required

Availability:

Evening and weekend availability is a regular part of this role
This is a fully in-person, on-site position

What We Offer:

We believe great workplaces are built by great people. We want team members to feel supported, trusted, and empowered to grow alongside the clinic.

Competitive hourly wages: $20.00 to $24.00/hour based on experience
Extended health benefits
A bright, welcoming, and thoughtfully designed clinic environment
Comprehensive onboarding and ongoing support
Real opportunities to grow into supervisory or leadership roles as the clinic expands
A collaborative, respectful team culture where your ideas and contributions are genuinely valued

How to Apply

Send your resume and a cover letter. Tell us a bit about yourself, why this role interests you, and what you would bring to the Exhale team

Email: hr@exhaletherapy.ca

We welcome applications from all backgrounds and are committed to an inclusive, accessible hiring process.

Disclaimers:

The above duties and responsibilities are essential job functions, subject to reasonable accommodations. The above requirements indicate the minimum level of knowledge and skills deemed necessary to perform the job at a satisfactory level.
The above job description should not be construed as an exhaustive statement of duties and responsibilities. Employees may be required to perform other related tasks as requested by Exhale Therapy.
Due to the sensitive nature of this work, we are not able to hire any new or existing clients for this role. Client confidentiality will always be our top priority; as such, we wish to mitigate any potential conflicts of interest. We thank all applicants for their understanding.

Job Types: Full-time, Permanent

Work Location: In person

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More about this job

Responsibilities

Welcome clients and manage intake, appointments, inquiries, records, and communication channels while providing professional, empathetic support. Support clinicians and clinic operations, maintain a welcoming environment, assist with events, and identify workflow improvements while protecting client confidentiality.

Requirements

Applicants should have 1 to 3 years of administrative, office support, or client-facing experience, or equivalent, along with strong organizational, communication, and interpersonal skills. The role requires initiative, accuracy, accountability, and regular evening and weekend availability; healthcare or mental health experience is an asset but not required.

Skills

Organization
Attention To Detail
Multitasking
Communication
Interpersonal Skills
Client Service
Appointment Scheduling
Recordkeeping
Problem-Solving
Initiative
Follow-Through
Confidentiality
Time Management
Adaptability
Reliability

Benefits

Extended Health Benefits
Comprehensive Onboarding
Ongoing Support
Leadership Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Client Intake
Appointment Scheduling
Cancellations
Rescheduling
Waitlist Management
Client Inquiries
Phone Support
Email Communication
Client Records
Documentation
Communication Channels
Clinician Support
Clinic Operations
Client Confidentiality
Mental Health Care
Counselling
Healthcare
Community Events
Workshops
Workflow Improvement
Customer Service
Evening Availability
Weekend Availability
Leadership Development

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Work requirements

Jobs in Canada