Jobs in Canada

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Added 2 mins ago
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[GSD] Lead, People Tech Operation Excellence (Bangkok Based, relocation provided)
Agoda
Montreal, QC
- Full-time
Within GSD, the People Technology (HR Tech) team manages the systems that power Agoda’s people operations. Our platforms, including Workday, support key HR processes such as employee…
Added 2 mins ago
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Integration Manager – People Tech (Bangkok Based, relocation provided) [SHP]
Agoda
Montreal, QC
- Full-time
Agoda is using a wide range of systems and tools like Workday, Zendesk, Greenhouse, etc. to support its People operations' fast-moving pace and dynamic workforce needs globally. We are…
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Sanitation Labourers
Olymel
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- Full-time
Evening Shift: 7:00 p.m · Night Shift: 11:00 p.m
Added 2 mins ago
CR
Division Director
Clarity Recruitment
Toronto, ON
- Full-time
…and delivery. We are specialized recruiters in Finance, HR, Operations and Technology, not…
Added 2 mins ago
O
Sanitation Labourers
Olymel
Ange-Gardien, QC
- Full-time
Evening Shift: 7:00 p.m · Night Shift: 11:00 p.m
Added 2 mins ago
PS
Senior Manager, IT Business Partner
Periscope Search Group
Toronto, ON
- Full-time
Our client is a Toronto-headquartered global supply chain company with operations in 15+ countries and a workforce of 25,000+ people. Its global HR organization runs on SAP SuccessFactors,…
Added 2 mins ago
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Data Security Analyst
Paymentus
Richmond Hill, ON
- Full-time
Work with Security Operations to investigate data security events.
Added 2 mins ago
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Office and Employee Experience Coordinator
La Maison Simons
Montreal, QC
- Full-time
Flexible schedule and the possibility of working remotely two days per week
Added 17 mins ago
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Analyst, Insights - CPG
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Toronto, ON
- Full-time
…View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s…
Added 17 mins ago
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Contracts & Contingent WF Analyst
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Calgary, AB
- Contract
● Post-secondary education in Supply Chain Management, Business Administration, Operations Management, or related discipline.
Added 17 mins ago
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Human Resources Business Partner
Adecco
Saint-Hubert-de-Rivière-du-Loup, QC
- $90,000 to $100,000 CAD / year
- Full-time
Based in Saint-Hubert, Greater Montreal, this position supports a manufacturing facility of approximately 65 employees across Operations, Research & Development, Quality, and Warehousing.
Added 17 mins ago
FG
Food Service Sales Manager
Farm Girl
Toronto, ON
- Full-time
…conversation to first contract, working with the Directors of Sales, Operations and Finance. This role starts in January 2027, and year one focuses on building a strong pipeline and landing…
Added 17 mins ago
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Production Manager
Les Aliments DAINTY Foods Inc.
Windsor, ON
- Full-time
…and experienced Production Manager to lead our manufacturing operations, inspire high-performing teams, and help us continue delivering the quality our customers have trusted for…
Added 17 mins ago
PI
Dispatch Supervisor
Pivotal Integrated HR Solutions
Brampton, ON
- $80,000 to $90,000 CAD / year
- Full-time
…an experienced Dispatch Supervisor to oversee daily dispatch operations, lead the dispatch team, and ensure the efficient coordination of drivers, equipment, and customer…
Added 17 mins ago
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Administrative Assistant
Exhale Therapy Inc.
Kitchener, ON
- Full-time
Added 17 mins ago
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Intermediate Estimator (ICI Construction)
Maple Reinders
Mississauga, ON
- $95,000 to $120,000 CAD / year
- Full-time
Assisting with bid closings and reviewing estimates with senior members of the estimating and operations teams
Added 17 mins ago
People Partner
Astellas Pharma
Markham, ON
We are a global pharmaceutical company headquartered in Japan, with a team of more than 14,000 managing operations in approximately 70 countries around the world. We are in the Top 30…
Added 17 mins ago
MU
Frosh Support Specialist
McGill University
Brown Student Serv.
- Part-time
…The incumbent assists student societies in their respective operations as well as in their collaborative efforts with the University administration for an effective and safe Frosh. This…
Added 17 mins ago
MU
Student Recruitment Supervisor
McGill University
Montreal, QC · McLennan Library
- Full-time
…and Student Recruitment Associates, supports the effective operations of recruitment activities, and supports outreach and digital communication initiatives for prospective and admitted…
Added 17 mins ago
MU
Student Recruitment Supervisor
McGill University
Montreal, QC · McLennan Library
- Full-time
…and Student Recruitment Associates, supports the effective operations of recruitment activities, and supports outreach and digital communication initiatives for prospective and admitted…
Added 32 mins ago
AI
General Labourer
American Iron and Metal
North Bay, ON
- From $25.75 CAD / hour
- Full-time
The General Labourer is responsible for supporting daily yard operations in a safe and efficient manner. This role involves sorting and handling materials, maintaining a clean work…
Added 32 mins ago
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Operations Engineering
Pliteq
Woodbridge, ON
- Full-time
Educational background or certifications in Operations Management, Engineering, or related fields.
Added 32 mins ago
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RDC and Samples Associate
Pliteq
Woodbridge, ON
- Full-time
Responsible for achieving all Operations Department business, quality and safety goals.
Added 47 mins ago
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Operations Analyst - Entry to Mid Level
Tikva Partners
Canada
- Full-time
We are seeking a detail-oriented and analytical Operations Analyst to support business operations through data analysis, process improvement, and performance monitoring. This role is…
Added 47 mins ago
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Analyst, Insights - CPG
NielsenIQ
Toronto, ON
- Full-time
…View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s…

Exhale Therapy Inc.

Administrative Assistant

Kitchener, ON, Canada

Competitive hourly wages: $20.00 to $24.00/hour based on experience · Full-time

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Job details

Pay: Competitive hourly wages: $20.00 to $24.00/hour based on experience
Job type: Full-time
Apply by: Dec 11, 2026
Experience: 1 to 3 years of experience in an administrative, office support, or client-facing role (or equivalent)
Posting language: English
Posted: Nov 11, 2026

Original job description

This is not a typical front desk job.

We're looking for a go-getter. Someone who walks in and immediately sees what needs to happen. Someone who finds a busy day energizing, not overwhelming. Someone who takes ownership, follows through, and cares deeply about the experience they create for every person who contacts our clinic.

If you have been waiting for a role that respects you , values your initiative, and gives you real room to grow into leadership: this might be it.

Who We Are

Exhale Therapy is an independently owned counselling clinic in Kitchener, Ontario. Our team of over 30 diverse, experienced clinicians provides care to individuals, couples, families, and children across a wide range of specialties. We are values-driven, community-rooted, and growing quickly.

Our administrative team is the operational backbone of the clinic. We are proud of the culture we have built: one where initiative is recognized, ideas are welcomed, and people who show up and own their work are given real opportunities to grow into supervisory and leadership roles as the clinic continues to expand.

Exceptional client care starts before someone ever sits down with a therapist. It starts with the person who answers the phone, solves the problem, and makes someone feel supported from their very first interaction. That is the work you will be doing here.

What You'll Do

No two days look exactly alike. You will often be the first voice a client hears and the first face they see, and that first impression matters enormously. Your work keeps the clinic running and the team supported.

Welcome clients and guide them through the intake process with warmth and professionalism
Manage appointments, cancellations, rescheduling, and waitlists
Respond to client inquiries by phone and email with accuracy, empathy, and efficiency
Maintain accurate client records, documentation, and scheduling information
Monitor assigned communication channels including email, voicemail, and internal platforms
Support clinicians so they can stay focused fully on client care
Help maintain a welcoming, organized, and professional clinic environment
Assist with workshops, community events, and special programming
Spot workflow gaps and actively bring solutions forward: we genuinely want your ideas
Uphold client confidentiality and professional standards in every interaction

Who We're Looking For

The person who thrives in this role does not wait to be told what needs attention. They look around, they notice, and they act. They are calm when priorities shift, sharp when things move fast, and accountable when things do not go as planned.

You are the right fit if you:

Get energized, not overwhelmed, when multiple things land at once
Take initiative naturally: you see what needs doing and you do it
Take pride in following through completely, not just starting things
Communicate clearly and professionally, even in fast-moving or high-stakes moments
Are genuinely passionate about mental health, community, and being part of something that matters
Are thinking about your long-term trajectory and want a role with a real path into leadership

Qualifications:

1 to 3 years of experience in an administrative, office support, or client-facing role (or equivalent)
Excellent organizational skills and strong attention to detail
Confident managing multiple competing priorities without losing accuracy
Outstanding communication and interpersonal skills
A proactive, solutions-focused approach to problems
Reliability, accountability, and strong follow-through
A genuine respect for people and the challenges they may be navigating
Experience in healthcare, mental health, or a client-centred environment is an asset but not required

Availability:

Evening and weekend availability is a regular part of this role
This is a fully in-person, on-site position

What We Offer:

We believe great workplaces are built by great people. We want team members to feel supported, trusted, and empowered to grow alongside the clinic.

Competitive hourly wages: $20.00 to $24.00/hour based on experience
Extended health benefits
A bright, welcoming, and thoughtfully designed clinic environment
Comprehensive onboarding and ongoing support
Real opportunities to grow into supervisory or leadership roles as the clinic expands
A collaborative, respectful team culture where your ideas and contributions are genuinely valued

How to Apply

Send your resume and a cover letter. Tell us a bit about yourself, why this role interests you, and what you would bring to the Exhale team

Email: hr@exhaletherapy.ca

We welcome applications from all backgrounds and are committed to an inclusive, accessible hiring process.

Disclaimers:

The above duties and responsibilities are essential job functions, subject to reasonable accommodations. The above requirements indicate the minimum level of knowledge and skills deemed necessary to perform the job at a satisfactory level.
The above job description should not be construed as an exhaustive statement of duties and responsibilities. Employees may be required to perform other related tasks as requested by Exhale Therapy.
Due to the sensitive nature of this work, we are not able to hire any new or existing clients for this role. Client confidentiality will always be our top priority; as such, we wish to mitigate any potential conflicts of interest. We thank all applicants for their understanding.

Job Types: Full-time, Permanent

Work Location: In person

Apply on LinkedIn About employer

More about this job

Responsibilities

Welcome clients and manage intake, appointments, inquiries, records, and communication channels while providing professional, empathetic support. Support clinicians and clinic operations, maintain a welcoming environment, assist with events, and identify workflow improvements while protecting client confidentiality.

Requirements

Applicants should have 1 to 3 years of administrative, office support, or client-facing experience, or equivalent, along with strong organizational, communication, and interpersonal skills. The role requires initiative, accuracy, accountability, and regular evening and weekend availability; healthcare or mental health experience is an asset but not required.

Skills

Organization
Attention To Detail
Multitasking
Communication
Interpersonal Skills
Client Service
Appointment Scheduling
Recordkeeping
Problem-Solving
Initiative
Follow-Through
Confidentiality
Time Management
Adaptability
Reliability

Benefits

Extended Health Benefits
Comprehensive Onboarding
Ongoing Support
Leadership Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Client Intake
Appointment Scheduling
Cancellations
Rescheduling
Waitlist Management
Client Inquiries
Phone Support
Email Communication
Client Records
Documentation
Communication Channels
Clinician Support
Clinic Operations
Client Confidentiality
Mental Health Care
Counselling
Healthcare
Community Events
Workshops
Workflow Improvement
Customer Service
Evening Availability
Weekend Availability
Leadership Development

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Work requirements

Jobs in Canada