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Added 17 mins ago
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Senior Project Coordinator - Infrastructure
Graham
Vancouver, BC
- Full-time
Graham is actively recruiting for a Senior Project Coordinator supporting the infrastructure division. Reporting to the Senior Project Manager, the Senior Project Coordinator plays a key…
Added 17 mins ago
EI
Site Security Coordinator
EBC Inc.
Ottawa, ON
- Full-time
We are currently looking to add a Site Security Coordinator to the team in Ottawa.
Added 17 mins ago
EI
Assistant Site Superintendent
EBC Inc.
Ottawa, ON
- Full-time
Minimum three years in related role (e.g. project coordinator, assistant project manager);
Added 17 mins ago
SP
Proposal Coordinator
Spark Power ⚡
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 17 mins ago
FH
Diagnostic Medical Sonographer (General Procedures & Cardiac Sonography) - Surrey Memorial Hospital
Fraser Health
Surrey, BC
- Full-time
We are committed to staff wellness and planetary health and have active working groups to support these initiatives. In addition, we value career advancement and offer professional…
Added 17 mins ago
Promo Scheduling Assistant, FAST Channels (1-Year Contract)
Blue Ant Media Inc.
Toronto, ON
We’re looking for a highly organized and detail-oriented Promo Scheduling Assistant to join our Creative team. You will support the day-to-day scheduling of the ad breaks on our FAST…
Added 17 mins ago
Marketing Coordinator, Consumer Shows
Blue Ant Media Inc.
Toronto, ON
Blue Ant Media is looking for a highly organized, detail-oriented and creative Marketing Coordinator to support the planning and execution of marketing campaigns across our Toronto Home…
Added 31 mins ago
D1
Senior Mechanical Project Coordinator
Division 15 Mechanical
Richmond, BC
- Full-time
The Senior Project Coordinator is responsible for the coordination of assigned Commercial, Institutional and/or District Energy mechanical contracts.
Added 46 mins ago
FH
Supervisor, Fluoroscopy/General Procedures
Fraser Health Authority
White Rock, BC
- $48.63 to $60.74 CAD / hour
- Full-time
We are committed to staff wellness and planetary health and have active working groups to support these initiatives. In addition, we value career advancement and offer professional…
Added 46 mins ago
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Subcontract Coordinator
TEEMA
Vancouver, BC
- $45 to $68 CAD / hour
- Contract
We are seeking an experienced Senior Subcontracts Specialist to support large-scale marine construction and complex capital projects.
Added 46 mins ago
SP
Proposal Coordinator
Spark Power
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 46 mins ago
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Design Build Coordinator
Ledcor
Vancouver, BC
- Full-time
…Building Construction team in Vancouver, BC, as a Design-Build Coordinator and help support the delivery of complex Design-Build…
Added 1 hour ago
NG
Fleet Equipment Coordinator
Nuna Group of Companies
Edmonton, AB
- Other
The Nuna Group of Companies is now accepting resumes for a Fleet Equipment Coordinator. Reporting to the Corporate Fleet Manager, the Fleet Equipment Coordinator will be accountable for…
Added 1 hour ago
KP
Coordinator - Curriculum - Competition ID: 4868
Kwantlen Polytechnic University
Surrey, BC
- Full-time
Employee Group: Support Staff (BC General Employees Union)
Added 1 hour ago
FH
Administrative Coordinator
Fuze HR Solutions
Mississauga, ON
- Full-time
The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments,…
Added 1 hour ago
OT
Special Projects Coordinator - Limited Term
Ontario Tech University
Oshawa, ON
- Internship
…Engineering and Applied Science (FEAS), the Special Projects Coordinator will oversee the communications and marketing activities of the Faculty as well as coordination of Faculty events…
Added 1 hour ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 1 hour ago
BB
Service Coordinator
Bosch Building Technologies North America
Regina, SK
- Full-time
…returns, verify/receive drop-shipment invoices and assist with project audits, monitor parts received are issued to techs for installation on service work orders, and support with physical…
Added 1 hour ago
TU
Communications Coordinator
The University of British Columbia
Kelowna, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Coordinates the creation and delivery of communications materials to support events, workshops, and engagement initiatives.
Added 1 hour ago
RH
Recruitment Coordinator
Robert Half
Vancouver, BC
- $58,000 to $62,000 CAD / year
- Full-time
…detail-oriented, and proactive professional who thrives in a fast-paced, project-driven environment. Supporting a diverse portfolio of client engagements across Western Canada, the…
Added 1 hour ago
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Construction Estimator
W3Global
Wolfville, NS
- Full-time
We are seeking a Construction Estimator & Project Coordinator to join our growing construction team.
Added 1 hour ago
CG
Project Coordinator
Casman Group
AB · Edmonton, AB
- Full-time
We are seeking a Project Coordinator to play a key role in managing scope, schedule, cost, and quality for our clients.
Added 1 hour ago
CG
Project Accounting Coordinator
Casman Group
AB · Edmonton, AB
- Full-time
We are seeking an enthusiastic and detail-oriented Project Accounting Coordinator to join our team in a full-time, in-office role. This is an excellent opportunity for someone with an…
Added 1 hour ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 1 hour ago
E
IT Operations & Procurement Coordinator - 6 Months Fixed Term
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
CoolIT is seeking an IT Operations & Procurement Coordinator for a six-month full-time contract supporting day-to-day IT operations, technology procurement, equipment coordination, and IT…

EXP

Business/Admin Coordinator

1595 Clark Boulevard, Brampton, ON, L6T 4V1, Canada

The salary range for this role is between $50K - $69K. · Full-time

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Job details

Pay: The salary range for this role is between $50K - $69K.
Job type: Full-time
Experience: Minimum 3 years of proposal and administrative experience, ideally in the Engineering Consulting industry.
Posting language: English
Posted: Oct 26, 2026

Original job description

Business/Admin Coordinator

Brampton, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Business/Admin Coordinator!

Your work environment at EXP

In this role, you will be a part of the Central Canada Infrastructure group, based in Brampton, ON office and have the opportunity to work on a variety of projects.

What a day at EXP has in store for you

Work directly with the Sr. Vice President of Infrastructure.
Coordinate meetings and travel arrangements.
Edit and format reports, proposals, and other technical documents.
Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.
Compose and distribute meeting notes, routine correspondence, and reports.
Perform other administrative duties such as data entry, copying, collating, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning.
Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.
Provide backup support for the other admin teams and divisions as necessary.
Manage the full proposal lifecycle, from reviewing RFI/RFQ/RFP requests to delivering the final submission.
Create, refine, and deliver high‑quality presentations.
Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials.
Establish and maintain positive relationships with internal teams at all levels
Review financial results, prepare presentations.

What your experience looks like

Minimum 3 years of proposal and administrative experience, ideally in the Engineering Consulting industry.
Excellent time management and organizational skills.
Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint).
Demonstrates strong English language skills in writing, editing, and proofreading.
Ensures accuracy and quality through strong attention to detail
Persistent, enthusiastic, and driven.
Ability to multitask and work within tight deadlines.
Experience with CRM software, especially Deltek Vantagepoint is an asset.
Flexibility to work overtime.
Excels in team‑based environments to drive collective success.

This job posting is for an existing position vacancy within our organization.

The salary range for this role is between $50K - $69K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.

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More about this job

Responsibilities

The Business/Admin Coordinator will manage the full proposal lifecycle and provide high-level administrative support to the Sr. Vice President of Infrastructure. Responsibilities include coordinating meetings, preparing technical documents, and maintaining internal support materials.

Requirements

Candidates must have a minimum of 3 years of proposal and administrative experience, preferably within the engineering consulting industry. Proficiency in MS Office and strong English communication skills are essential for this role.

Skills

Proposal management
Administrative support
Time management
Organizational skills
Microsoft Office
Word
Excel
PowerPoint
Outlook
Microsoft Project
SharePoint
Technical writing
Editing
Proofreading
Data entry
CRM software

Visa sponsorship

Not detected in the job text

Keywords

Business Coordinator
Administrative Coordinator
Infrastructure
Proposal Management
RFI
RFQ
RFP
Engineering Consulting
Deltek Vantagepoint
Technical Documentation
Project Coordination
Data Entry
Transcription
Document Control
Presentation Design
Boilerplate Content
CRM
Scheduling
Reporting
Financial Results

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