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Added 2 mins ago
AC
Mechanical Technician | Manufacturing
Albarrie Canada Limited
Barrie, ON
- $60,000 to $65,000 CAD / year
- Full-time
Under the guidance of the Engineering Manager, this position performs a variety of functions in an engineering and manufacturing capacity. These duties include but are not limited to…
Added 2 mins ago
CM
Mental Health Nurse - MHN
CASA Mental Health
AB
- Temporary
Reporting to the Program Manager, the Mental Health Nurse works collaboratively within an interdisciplinary team to provide and coordinate services such as nursing assessment and plan of…
Added 2 mins ago
C
Community General Manager II, Imperial Service
CIBC
Burlington, ON
- Full-time
…solutions to meet our clients goals. As a Community General Manager (CGM), you will build a capable and motivated team through proactive talent management. You will be empowered to create a…
Added 2 mins ago
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Project Manager
CAE
Ottawa, ON · Montreal, QC
- Full-time
We’ve designed flexible policies to promote well-being and growth, based on role-specific eligibility and requirements:
Added 2 mins ago
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Automation Engineer
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Toronto, ON · SCC
- Full-time
…boundaries, we transform lives and businesses, and power economic growth around the…
Added 2 mins ago
B
Personal Banker
BMO
Toronto, ON
- Full-time
Added 2 mins ago
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Manager, Dynamics 365 F&O Consulting
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Vancouver, BC · Hamilton, ON · Ottawa, ON · Toronto, ON
- Full-time
…culture with a high priority on your personal and professional…
Added 2 mins ago
C
Bakery Clerk - Part Time (Days and weekends)
Co-op
Portage la Prairie, MB
- Part-time
…profits back to our communities and investing in sustainable growth. To learn more about who we are and how you can help bring our brand to life, visit us at…
Added 2 mins ago
SC
Investment Attraction Manager
Strathcona County
Sherwood Park, AB
- Full-time
Are you a strategic economic development leader who can turn market opportunities into meaningful investment and long-term economic growth?
Added 17 mins ago
SS
Unregulated Care Provider
Sienna Senior Living
Simcoe Lodge, ON · Simcoe, ON
- Part-time
Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
Added 17 mins ago
SS
Unregulated Care Provider
Sienna Senior Living
Simcoe Lodge, ON · Simcoe, ON
- Part-time
Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
Added 17 mins ago
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(CAN) Self Checkout Attendant
Walmart
Georgetown, ON
- Part-time
…and escalate cash or technical issues to the Customer Service…
Added 17 mins ago
Programming Manager
BOS Innovations
London, ON
…fostering collaboration, continuous learning, and professional…
Added 17 mins ago
LC
Épicerie Assistant Gérant/Superviseur temps partiel jour
Loblaw Companies Limited
Quebec, QC
- Part-time
Added 17 mins ago
LC
PC Express Department Manager
Loblaw Companies Limited
Vancouver, BC
- Full-time
We’re looking for Talented Passionate Leaders with a proven record of delighting customers and growing sales. As a Manager in one of our stores, you will have an immediate impact on sales…
Added 17 mins ago
SG
Sales Manager - Montreal, Quebec - Legacy Division (Full Time)
Southern Glazer’s Wine and Spirits, LLC
Montreal, QC
- Full-time
…people are valued, supported, and provided opportunities for growth and…
Added 17 mins ago
Beauty Artist- MAC FT/PT
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Mississauga, ON
Opportunity, growth, and meaningful rewards! We offer:
Added 17 mins ago
Manufacturing Engineering
BWXT
Peterborough, ON
We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career,…
Added 17 mins ago
Consumer & Market Intelligence Manager
Nestle Operational Services Worldwide SA
Montreal, QC
As Consumer & Market Insights Manager, you will report to the Insights & Analytics Manager, and you’ll shape and lead the integrated insights agenda for Nespresso Canada, transforming…
Added 17 mins ago
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Trade Desk Support Analyst, Summer 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · FCP
- Full-time
Added 17 mins ago
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Project Manager
Hays
Calgary, AB
- $110,000 to $140,000 CAD / year
- Full-time
…commitment to excellence, the company is seeking a Project Manager to join its Calgary…
Added 26 mins ago
Regional Financial Analyst
Business, Mining, Trade and Job Creation
Winnipeg, MB
Reporting to the Finance Manager, the Regional Financial Analyst is a member of the Finance team and is responsible for providing strategic financial and administrative advice to Regional…
Added 28 mins ago
Maintenance Assistant
Public Service Delivery
Brandon, MB
Under the supervision of the Facility Manager, the successful applicant performs a variety of maintenance duties at District 3 facilities. These duties include lawn care, snow removal,…
Added 30 mins ago
Maintenance Assistant
Public Service Delivery
Dauphin, MB
Under the supervision of the Facility Manager, the successful applicant performs a variety of maintenance duties at District 3 facilities. These duties include lawn care, snow removal,…
Added 32 mins ago
TH
Front End Supervisor Full Time 8 Month Contract (Dartmouth)
The Home Depot
Dartmouth, NS
- Full-time
…encouraging their personal and professional development and growth. Department Supervisors work with Store Management, Operations teams and external partners to gain the knowledge and…

EXP

Office and Project Administrator – Halifax

90 Lovett Lake Court, Suite 401, Halifax, NS, B3S 0H6, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

EXP’s Halifax office is seeking an Office and Project Administrator to support office operations and provide administrative and project support to our architecture and engineering teams. You will welcome visitors and callers, coordinate day-to-day office needs, and assist with project documentation, invoicing, and reporting.

Key Responsibilities

Office Operations and Coordination

Welcome visitors, maintain a professional reception area, and answer and direct phone calls.
Manage mail, courier shipments, and deliveries.
Order and maintain office, kitchen, and printer supplies.
Coordinate meeting rooms, catering, and meeting logistics.

Administrative and Document Support

Prepare and distribute meeting notes and correspondence.
Format, proofread, and assemble technical documents.
Perform data entry, document management, scanning, copying, and document binding.
Assist with presentations and meeting materials.
Perform other administrative duties as required.

Project Administration Support

Assist with project setup by entering approved project, budget, and billing information.
Support invoicing by compiling documentation and coordinating reviews and billing queries.
Update resource plans and coordinate availability as directed.
Compile project status and financial reports for project manager review.
Track deliverables, action items, and deadlines, following up on outstanding information.
Coordinate administrative closeout and archive project records.

Proposal and Marketing Support

Maintain proposal templates, project profiles, and staff resumes.

Qualifications

Post-secondary education in office administration or a related field, or an equivalent combination of education and relevant administrative experience.
Strong written and verbal communication skills.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, with strong Word formatting and document preparation skills.
Strong organizational and proofreading skills, with attention to detail and the ability to manage competing requests and meet deadlines.
Ability to maintain confidentiality.
Able to work independently and collaboratively.
Professional, proactive, and comfortable working in a fast-paced environment.
Experience in an architecture, engineering, or professional consulting environment is an asset.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.

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More about this job

Responsibilities

The Office and Project Administrator will manage daily office operations, including reception duties and supply coordination. Additionally, they will provide essential project support by handling documentation, invoicing, and financial reporting for the architecture and engineering teams.

Requirements

Candidates must have post-secondary education in office administration or equivalent experience. Proficiency in Microsoft Office suite and strong organizational and communication skills are required for this role.

Skills

Office administration
Project documentation
Invoicing
Data entry
Document management
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Proofreading
Communication skills
Organizational skills
Meeting coordination
Reporting
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Project Administration
Architecture
Engineering
Invoicing
Document Management
Data Entry
Meeting Logistics
Proposal Support
Marketing Support
Microsoft Office
Reporting
Professional Consulting
Office Operations
Project Setup
Resource Planning
Financial Reporting
Proofreading
Communication
Administrative Support

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