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Added 2 mins ago
SS
line cook
Squamish Samurai Sushi
Squamish, BC
- Full-time
Train staff in preparation, cooking and handling of food
Added 1 hour ago
CR
Housekeeping - Casual
COGIR Real Estate
Milton, ON
- Part-time
To clean Resident's apartments and common areas, including furniture, kitchen and washroom fixtures, walls, ceilings, lights, vents and windows;
Added 1 hour ago
SS
sous-chef
Sushi S Japanese Restaurant
Burnaby, BC
- Full-time
Supervise activities of specialist chefs, chefs, cooks and other kitchen workers
Added 1 hour ago
SG
Head Chef
Sidebar Grill
Chilliwack, BC
- Full-time
As our Head Chef, you’ll play a key role in establishing and leading the kitchen operation at our new Chilliwack location. You’ll be responsible for creating a kitchen culture built around…
Added 1 hour ago
The Good Kitchen Department Manager
Goodness Me! Natural Food Market
Burlington, ON
Goodness Me! is currently seeking an experienced and customer-focused, full-time The Good Kitchen Department Manager for our Burlington store location.
Added 2 hours ago
B&
cook
Ben & Florentine Restaurants
Saguenay, QC · Chicoutimi, QC
- Full-time
Train staff in preparation, cooking and handling of food
Added 2 hours ago
S
Lead Cook
Stacked
Sherwood Park, AB
- Full-time
The Lead Cook oversees kitchen operations, ensuring food quality, efficiency, and cleanliness while managing inventory and waste control.
Added 2 hours ago
E
Staff Property Accountant | Housing
EliseAI
Toronto, ON
- Full-time
A collaborative in-office environment with an open floor plan, fully stocked kitchen, and all meals covered in the office
Added 2 hours ago
D
Chef gestionnaire / Chef manager
Dexterra
Montreal, QC
- Contract
…the food preparation process in all work areas, including the kitchen, fridges and freezers, front and back of house, and all related equipment…
Added 2 hours ago
LR
cook
La Ronge Hotel and Suites
La Ronge, SK
- Full-time
Train staff in preparation, cooking and handling of food
Added 2 hours ago
AH
Food Service I
Alberta Health Services
Canmore, AB
- Part-time
…healthy, high quality meal service to patients, residents, staff, visitors, and the community. This position is located at Canmore General Hospital. You will be accountable for performing a…
Added 3 hours ago
VC
Food Service Worker - Casual/On-Call
Vancouver Coastal Health
North Vancouver, BC
- $25.82 CAD / hour
- Other
…environment for patients, residents, families, visitors and staff. Reporting to the Coordinator and/or the Manager, Food Services, and with work direction from the Food Service Supervisor,…
Added 3 hours ago
TC
Culinary Management | Kitchen Manager | Assistant Kitchen Manager
The Canadian Brewhouse
Winnipeg, MB
- Full-time
…our "bench" of future leaders ready to step into Assistant Kitchen Manager and Kitchen Manager roles as new opportunities…
Added 3 hours ago
RG
Line Cook/ Banquet Cook
Royal Glenora Club
Edmonton, AB
- Full-time
Operate and maintain kitchen equipment safely and effectively.
Added 4 hours ago
CG
Kitchen Supervisor, Full Time
Compass Group Canada
Hamilton, ON
- Full-time
Supervise hourly kitchen associates, including interviewing, scheduling, payroll, training, counseling, participating in reviews and recommending disciplinary action.
Added 4 hours ago
CS
Server - Full-time
Cogir Senior Living
Kingsville, ON
- Full-time
To assist with maintaining the cleanliness of kitchen and dining area as required;
Added 4 hours ago
VC
Dietary Aide
Vancouver Coastal Health
Vancouver, BC
- $25.82 CAD / hour
- Other
Award-winning recognition programs to honour staff, medical staff and volunteers
Added 4 hours ago
VC
Dietary Aide
Vancouver Coastal Health
Vancouver, BC
- $25.82 CAD / hour
- Other
Award-winning recognition programs to honour staff, medical staff and volunteers
Added 4 hours ago
CS
Part Time Cook- 11am-7pm
Cogir Senior Living
Edmonton, AB · Our Parents' Home
- Part-time
To attend department and facility staff meetings, in-services and other necessary training sessions;
Added 4 hours ago
CS
Part Time Cook- 10am- 6pm
Cogir Senior Living
Edmonton, AB · Our Parents' Home
- Part-time
To attend department and facility staff meetings, in-services and other necessary training sessions;
Added 4 hours ago
CS
Part Time Cook- 6:30am-2:30pm
Cogir Senior Living
Edmonton, AB · Our Parents' Home
- Part-time
To attend department and facility staff meetings, in-services and other necessary training sessions;
Added 4 hours ago
TS
Client Care Support (Temp Fixed Term)
The Salvation Army in Canada
AB · Edmonton, AB
- Part-time
Address rule violations, document incidents, and notify appropriate staff.
Added 4 hours ago
GE
Sous Chef *12-Month Contract*
Grey Eagle Resort & Casino
Calgary, AB
- Contract
…development and implementation of creative menu items and that BoH kitchen staff knows the proper preparation. Ensure POS , and inventory information is current and accurate during…
Added 4 hours ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Coach and counsel staff in accordance with department and organization policies, procedures and provide performance development guidance and direction
Added 4 hours ago
TS
Diversion Case Worker
The Salvation Army in Canada
Hamilton, ON
- Full-time
Be available to respond to client issues in the dining hall and kitchen during meal services

EXP

Office and Project Administrator – Halifax

90 Lovett Lake Court, Suite 401, Halifax, NS, B3S 0H6, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

EXP’s Halifax office is seeking an Office and Project Administrator to support office operations and provide administrative and project support to our architecture and engineering teams. You will welcome visitors and callers, coordinate day-to-day office needs, and assist with project documentation, invoicing, and reporting.

Key Responsibilities

Office Operations and Coordination

Welcome visitors, maintain a professional reception area, and answer and direct phone calls.
Manage mail, courier shipments, and deliveries.
Order and maintain office, kitchen, and printer supplies.
Coordinate meeting rooms, catering, and meeting logistics.

Administrative and Document Support

Prepare and distribute meeting notes and correspondence.
Format, proofread, and assemble technical documents.
Perform data entry, document management, scanning, copying, and document binding.
Assist with presentations and meeting materials.
Perform other administrative duties as required.

Project Administration Support

Assist with project setup by entering approved project, budget, and billing information.
Support invoicing by compiling documentation and coordinating reviews and billing queries.
Update resource plans and coordinate availability as directed.
Compile project status and financial reports for project manager review.
Track deliverables, action items, and deadlines, following up on outstanding information.
Coordinate administrative closeout and archive project records.

Proposal and Marketing Support

Maintain proposal templates, project profiles, and staff resumes.

Qualifications

Post-secondary education in office administration or a related field, or an equivalent combination of education and relevant administrative experience.
Strong written and verbal communication skills.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, with strong Word formatting and document preparation skills.
Strong organizational and proofreading skills, with attention to detail and the ability to manage competing requests and meet deadlines.
Ability to maintain confidentiality.
Able to work independently and collaboratively.
Professional, proactive, and comfortable working in a fast-paced environment.
Experience in an architecture, engineering, or professional consulting environment is an asset.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.

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More about this job

Responsibilities

The Office and Project Administrator will manage daily office operations, including reception duties and supply coordination. Additionally, they will provide essential project support by handling documentation, invoicing, and financial reporting for the architecture and engineering teams.

Requirements

Candidates must have post-secondary education in office administration or equivalent experience. Proficiency in Microsoft Office suite and strong organizational and communication skills are required for this role.

Skills

Office administration
Project documentation
Invoicing
Data entry
Document management
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Proofreading
Communication skills
Organizational skills
Meeting coordination
Reporting
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Project Administration
Architecture
Engineering
Invoicing
Document Management
Data Entry
Meeting Logistics
Proposal Support
Marketing Support
Microsoft Office
Reporting
Professional Consulting
Office Operations
Project Setup
Resource Planning
Financial Reporting
Proofreading
Communication
Administrative Support

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