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Added 22 mins ago
AC
Senior Manager Global Internal Audit and Internal Controls
Alimentation Couche-Tard
Laval, QC
- Internship
Oversee and review assessments of control design and operating effectiveness in accordance with audit methodology and professional standards.
Added 22 mins ago
SI
Lead Product Manager, User Acquisition (scribd.com)
Scribd, Inc.
Toronto, ON
- Full-time
Collaborate cross-functionally with Engineering, Design, Analytics, Data Science, Product, Marketing and Brand.
Added 22 mins ago
I
Intern, Mechanical Designer
Introba
Toronto, ON
- Full-time
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought…
Added 22 mins ago
I
Intern, Electrical Designer
Introba
Toronto, ON
- Full-time
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought…
Added 22 mins ago
SM
AI Solutions Developer
Sandbox Mutual Insurance
Saskatoon, SK
- Full-time
…intelligence and intelligent automation. You'll lead the discovery, design, and implementation of AI-powered solutions that improve business processes, enhance customer experiences, and…
Added 22 mins ago
T
Senior Manager, Business Banking Deposits Product Management - Tangerine
Tangerine
Toronto, ON
- Full-time
Identify opportunities to strengthen the deposit proposition through pricing, feature design, service model improvements, customer experience enhancements and competitive differentiation.
Added 22 mins ago
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Product Manager
Newforma
Montreal, QC
- Full-time
…launch in close collaboration with various roles from Product, Design, Delivery and…
Added 22 mins ago
AC
Hospitality Supervisor
Aramark Canada
AB · Edmonton, AB
- Internship
Design and implement training programs to ensure that all staff are well-versed in daily job functions, safety awareness, and Aramark policies and procedures.
Added 22 mins ago
WI
Senior Electrical Engineer - Buildings
WSP in Canada
Markham, ON
- Full-time
…experienced professional with a strong background in electrical design, you’ll take on complex building projects, collaborate with talented multidisciplinary teams, mentor the next…
Added 22 mins ago
WI
Senior Electrical Engineer
WSP in Canada
Markham, ON
- Full-time
…to solve complex coordination challenges, apply consistent design standards across national programs, and collaborate closely with architects, landlords, contractors, clients, and…
Added 22 mins ago
WI
Senior Mechanical Engineer, Buildings
WSP in Canada
Markham, ON
- Full-time
…coordinated solutions while helping projects move effectively from design through…
Added 22 mins ago
I
Intern, Environmental Planner
Introba
Vancouver, BC
- Full-time
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought…
Added 22 mins ago
I
Intern, Mechanical Designer
Introba
Vancouver, BC
- Full-time
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought…
Added 22 mins ago
L
Change Management Lead
lululemon
Vancouver, BC
- Full-time
…pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well.…
Added 22 mins ago
LE
CAD Marker Maker – Apparel & Textile Manufacturing
LORICA Equipment
Vancouver, BC
- Full-time
Good organizational and problem-solving skills.
Added 22 mins ago
FH
Evaluation Lead, Mental Health & Substance Use (MHSU)
Fraser Health Authority
Surrey, BC
- $46.37 to $66.66 CAD / hour
- Full-time
Provides leadership in the evaluation of program service and design for Mental Health & Substance Use (MHSU), in consultation with program/initiative leadership. Responsible for the…
Added 22 mins ago
I
Intern, Electrical Designer
Introba
Calgary, AB
- Full-time
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought…
Added 22 mins ago
I
Intern, Mechanical Designer
Introba
Calgary, AB
- Full-time
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought…
Added 22 mins ago
TT
Museum Archives Assistant
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
…and inventory control, researching, assisting with exhibit design, accessioning, front desk support when available and other duties as assigned by the SMHP Archivist, Staff Supervisor,…
Added 22 mins ago
AI
Buyer, Subcontract Manufacturing
ATS Industrial Automation
Cambridge, ON
- Contract
…customers. With 1000 skilled employees around the world, we design, build and service mission-critical automated assembly and test solutions for mobility, nuclear and specialty automation.…
Added 22 mins ago
TS
Electrical Lead (Engineering)
Tetranex Solutions Inc.
Calgary, AB
- Full-time
…coordinating electrical deliverables, guiding engineering and design resources, and ensuring high-quality technical outcomes. Depending on project requirements, you may take on the role of…
Added 22 mins ago
I
Intern, Mechanical Designer
Introba
Victoria, BC
- Full-time
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought…
Added 22 mins ago
I
Intern, Electrical Designer
Introba
Victoria, BC
- Full-time
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought…
Added 22 mins ago
WI
Intermediate Electrical Engineer - Buildings
WSP in Canada
Markham, ON
- Full-time
…your electrical engineering career. You’ll contribute to the design and delivery of building projects, collaborate with multidisciplinary teams, and work alongside experienced professionals…
Added 22 mins ago
C
Graphic Designer
CIMA+
Calgary, AB
- Full-time
CIMA+ is looking for a creative and enthusiastic Graphic Designer to join B&A Studios, part of CIMA+, within our Planning, Design and Engagement team in Calgary.

EXP

Office and Project Administrator – Halifax

90 Lovett Lake Court, Suite 401, Halifax, NS, B3S 0H6, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

EXP’s Halifax office is seeking an Office and Project Administrator to support office operations and provide administrative and project support to our architecture and engineering teams. You will welcome visitors and callers, coordinate day-to-day office needs, and assist with project documentation, invoicing, and reporting.

Key Responsibilities

Office Operations and Coordination

Welcome visitors, maintain a professional reception area, and answer and direct phone calls.
Manage mail, courier shipments, and deliveries.
Order and maintain office, kitchen, and printer supplies.
Coordinate meeting rooms, catering, and meeting logistics.

Administrative and Document Support

Prepare and distribute meeting notes and correspondence.
Format, proofread, and assemble technical documents.
Perform data entry, document management, scanning, copying, and document binding.
Assist with presentations and meeting materials.
Perform other administrative duties as required.

Project Administration Support

Assist with project setup by entering approved project, budget, and billing information.
Support invoicing by compiling documentation and coordinating reviews and billing queries.
Update resource plans and coordinate availability as directed.
Compile project status and financial reports for project manager review.
Track deliverables, action items, and deadlines, following up on outstanding information.
Coordinate administrative closeout and archive project records.

Proposal and Marketing Support

Maintain proposal templates, project profiles, and staff resumes.

Qualifications

Post-secondary education in office administration or a related field, or an equivalent combination of education and relevant administrative experience.
Strong written and verbal communication skills.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, with strong Word formatting and document preparation skills.
Strong organizational and proofreading skills, with attention to detail and the ability to manage competing requests and meet deadlines.
Ability to maintain confidentiality.
Able to work independently and collaboratively.
Professional, proactive, and comfortable working in a fast-paced environment.
Experience in an architecture, engineering, or professional consulting environment is an asset.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.

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More about this job

Responsibilities

The Office and Project Administrator will manage daily office operations, including reception duties and supply coordination. Additionally, they will provide essential project support by handling documentation, invoicing, and financial reporting for the architecture and engineering teams.

Requirements

Candidates must have post-secondary education in office administration or equivalent experience. Proficiency in Microsoft Office suite and strong organizational and communication skills are required for this role.

Skills

Office administration
Project documentation
Invoicing
Data entry
Document management
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Proofreading
Communication skills
Organizational skills
Meeting coordination
Reporting
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Project Administration
Architecture
Engineering
Invoicing
Document Management
Data Entry
Meeting Logistics
Proposal Support
Marketing Support
Microsoft Office
Reporting
Professional Consulting
Office Operations
Project Setup
Resource Planning
Financial Reporting
Proofreading
Communication
Administrative Support

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