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Added 2 mins ago
AI
SQL Server Administrator
Apptoza Inc.
Montreal, QC
- Full-time
Added 2 mins ago
HR Advisor (Employee Relations)
Hudbay Minerals
Princeton, BC
Serve as the ongoing subject matter expert and administrator for the SAP SuccessFactors performance module implementation, ensuring continuous system optimization and data integrity.
Added 33 mins ago
GC
Project Manager (Engineering)
Giffen Consulting
St. John's, NL
- Full-time
The MMCD Certified Contract Administrator (MMCD CCA) designation.
Added 1 hour ago
D
Salesforce Business Analyst
Delpath
Toronto, ON
- Contract
Participate in the planning/analysis of business requirements for system changes and enhancement
Added 1 hour ago
B
Database Administrator
Bevertec
Toronto, ON · Greater Toronto Area, Canada
- Contract
Job Title: Database Administrator – Cloud, SQL & Enterprise Systems
Added 1 hour ago
Branch Administrator
City of Edmonton
AB
…dedicated and proactive professional to fill the role of Branch Administrator. Working in a fast-paced environment, you will exercise a high degree of judgment and diplomacy while handling…
Added 2 hours ago
VC
Adjoint(e) administratif(ve) | Office Administrator
Valsoft Corporation
Montreal, QC · Saint-Laurent, Quebec
- Full-time
Valsoft is looking for an Office Administrator to join our team in Montreal.
Added 2 hours ago
SP
Manager, Flexible Learning
Saskatchewan Polytechnic
SK · Saskatchewan, Canada
- Full-time
…roles of Continuing Education Consultant, Continuing Education Administrator, and support staff across multiple Saskatchewan Polytechnic locations. The Flexible Learning unit employs…
Added 2 hours ago
J(
Senior Oracle Database Administrator (DBA)
JSG (Johnson Service Group, Inc.)
Calgary, AB
- Contract
Hands-on experience planning and executing Oracle database migrations and onboarding, including assessment, rehearsal, validation, cutover, rollback planning, and post-migration…
Added 2 hours ago
RR
New Home Sales Administrator | Preconstruction – Mississauga, ON
RARE Real Estate Inc
Mississauga, ON
- Full-time
RARE Real Estate is seeking a highly organized, detail-oriented, and personable New Home Sales Administrator to join our team for an exciting new preconstruction community coming to…
Added 2 hours ago
ML
Live Supply Chain Data Administrator
Maple Lodge Farms
Brampton, ON
- $47,000 to $57,000 CAD / year
- Full-time
Reporting to the Live Supply Chain Science and Analytics Manager, the Live Supply Chain Data Administrator will be responsible to database key payments data required by Live Supply Chain…
Added 2 hours ago
TO
Data and Reporting Specialist
The Ontario SPCA and Humane Society
Whitchurch-Stouffville, ON
- $58,000 to $65,000 CAD / year
- Full-time
Partner with the Database Administrator to ensure data integrity, consistent coding, and accurate attribution of annual gifts.
Added 2 hours ago
IR
Office Administrator
Integrated Resources, Inc ( IRI )
Markham, ON
- Contract
Coordinate day-to-day office operations, including mail triage, filing, audits, and office event planning.
Added 2 hours ago
RI
Senior Cloud Engineer
Raas Infotek
Toronto, ON · Scarborough, ON
- Contract
Perform capacity planning and resource optimization to improve performance and control costs.
Added 2 hours ago
CB
Supervisor, Branch Warehouse
Cornerstone Building Brands
AB · Edmonton, AB
- Full-time
…partners closely with the Supervisor, Branch Operations and Branch Administrator to ensure warehouse execution supports customer commitments while retaining clear ownership of physical…
Added 2 hours ago
TC
Enterprise Software Administrator, PFT
The Corporation of UCLG
Brockville, ON
- Full-time
Reporting directly to the Network Services Supervisor the Enterprise Software Administrator (ESA) provides a planned, consistent and collaborative approach to enable enterprise applications…
Added 3 hours ago
OS
Maintenance Supervisor
OmniForce Solutions
Chatham-Kent, ON · Tilbury, ON
- Full-time
Support shutdown planning, fire system inspections, building repairs, and capital projects
Added 3 hours ago
A
Administrator - Manufacturing Plant
AltaSteel
AB · Edmonton, AB
- Full-time
…supporting dynamic industrial operations? AltaSteel is seeking an Administrator to join our team and play a key role in the smooth and efficient functioning of our steel manufacturing…
Added 3 hours ago
B
Design Team Project Administrator
Boardwalk
Calgary, AB
- Full-time
We're looking for a Project Administrator who thrives on organization, enjoys working with numbers, and takes pride in being the person who keeps projects moving forward.
Added 3 hours ago
Fire Chief
The Corporation of The City of St. Thomas
St. Thomas, ON
…municipal policies. The role is responsible for the overall planning, coordination, operation, and effectiveness of the department, exercising significant independent judgment and…
Added 3 hours ago
Executive Receptionist
State Window Corporation
Vaughan, ON
Assist fleet administrator with fleet-related tasks;
Added 3 hours ago
BE
Office Administrator
BGC Engineering
Calgary, AB
- Full-time
BGC is looking for a highly motivated and organized Office Administrator to join our Calgary Team. In this office-based role, you will support day-to-day administrative operations…
Added 4 hours ago
CR
Property Administrator Contract
CT REIT
Toronto, ON
- Full-time
The Property Administrator is a key member of the Property Management Team and provides day-to
Added 4 hours ago
RA
Facilities Coordinator
Rise Air
Saskatoon, SK
- Full-time
…Manager, this role also coordinates major facility projects from planning through…
Added 4 hours ago
CB
Supervisor, Branch Warehouse
Cornerstone Building Brands
AB · Edmonton, AB
- Full-time
…partners closely with the Supervisor, Branch Operations and Branch Administrator to ensure warehouse execution supports customer commitments while retaining clear ownership of physical…

EXP

Office and Project Administrator – Halifax

90 Lovett Lake Court, Suite 401, Halifax, NS, B3S 0H6, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

EXP’s Halifax office is seeking an Office and Project Administrator to support office operations and provide administrative and project support to our architecture and engineering teams. You will welcome visitors and callers, coordinate day-to-day office needs, and assist with project documentation, invoicing, and reporting.

Key Responsibilities

Office Operations and Coordination

Welcome visitors, maintain a professional reception area, and answer and direct phone calls.
Manage mail, courier shipments, and deliveries.
Order and maintain office, kitchen, and printer supplies.
Coordinate meeting rooms, catering, and meeting logistics.

Administrative and Document Support

Prepare and distribute meeting notes and correspondence.
Format, proofread, and assemble technical documents.
Perform data entry, document management, scanning, copying, and document binding.
Assist with presentations and meeting materials.
Perform other administrative duties as required.

Project Administration Support

Assist with project setup by entering approved project, budget, and billing information.
Support invoicing by compiling documentation and coordinating reviews and billing queries.
Update resource plans and coordinate availability as directed.
Compile project status and financial reports for project manager review.
Track deliverables, action items, and deadlines, following up on outstanding information.
Coordinate administrative closeout and archive project records.

Proposal and Marketing Support

Maintain proposal templates, project profiles, and staff resumes.

Qualifications

Post-secondary education in office administration or a related field, or an equivalent combination of education and relevant administrative experience.
Strong written and verbal communication skills.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, with strong Word formatting and document preparation skills.
Strong organizational and proofreading skills, with attention to detail and the ability to manage competing requests and meet deadlines.
Ability to maintain confidentiality.
Able to work independently and collaboratively.
Professional, proactive, and comfortable working in a fast-paced environment.
Experience in an architecture, engineering, or professional consulting environment is an asset.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.

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More about this job

Responsibilities

The Office and Project Administrator will manage daily office operations, including reception duties and supply coordination. Additionally, they will provide essential project support by handling documentation, invoicing, and financial reporting for the architecture and engineering teams.

Requirements

Candidates must have post-secondary education in office administration or equivalent experience. Proficiency in Microsoft Office suite and strong organizational and communication skills are required for this role.

Skills

Office administration
Project documentation
Invoicing
Data entry
Document management
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Proofreading
Communication skills
Organizational skills
Meeting coordination
Reporting
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Project Administration
Architecture
Engineering
Invoicing
Document Management
Data Entry
Meeting Logistics
Proposal Support
Marketing Support
Microsoft Office
Reporting
Professional Consulting
Office Operations
Project Setup
Resource Planning
Financial Reporting
Proofreading
Communication
Administrative Support

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