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Added 1 min ago
FG
Service Technician - FFUN Motorsports, Yorkton, SK - Relocation Bonus Offered Up to $5,000
FFUN Group
Yorkton, SK
- Full-time
Work with the Service Manager and Advisors to identify repair needs and provide accurate estimates
Added 1 min ago
OA
Sales Manager - OpenRoad Subaru Boundary
OpenRoad Auto Group
Vancouver, BC · Burnaby, British Columbia
- Full-time
Meeting and communicating customers for Manager introductions, conflict management and deal negotiations
Added 1 min ago
FC
Operations Manager
Fintel Connect
Vancouver, BC
- Full-time
We’re looking for an experienced Operations Manager to own how work gets planned, tracked and delivered across Fintel Connect. Reporting to the VP of Operations, you’ll take unclear…
Added 1 min ago
A
Product Guide - Seasonal
ARC'TERYX
Montreal, QC
- Part-time
- Temporary
Utilizing the Point-of-Sale system to accurately and efficiently process guest transactions, including warranties, Used Gear trade-ins, purchases, and returns
Added 1 min ago
SD
Beauty Manager, Hourly Full Time Day
Shoppers Drug Mart
Toronto, ON
- Full-time
Prepares performance appraisals in association with Front Store Manager
Added 1 min ago
SD
Regional Pharmacy Director
Shoppers Drug Mart
Toronto, ON
- Full-time
Liaises closely with Associates, pharmacy teams and District Manager’s to ensure consistency of operational standards, pharmacy services, execution of Pharmacy programs, achieve targets and…
Added 1 min ago
NI
Warehouse Operations Lead
NFI Industries
Bolton, ON
- Full-time
Additional duties as assigned by the warehouse supervisor or manager.
Added 1 min ago
GD
GARAGE - Seasonal Sales Associate - Galeries Rive Nord
Groupe Dynamite, Inc Garage
Repentigny, QC
- Part-time
Reporting to the Store Manager, you’ll be the face of our brand. As a Seasonal Sales Associate, your focus is creating an elevated shopping experience - whether it’s styling customers in…
Added 1 min ago
W
(CAN) Gérant de rayon leader, marchandise générale
Walmart
Sept-Îles, QC
- Full-time
…partnership with the General Merchandise and Fashion Assistant Manager and ensure a high level of customer service and while ensuring task…
Added 1 min ago
B
Communications Coordinator
BMO
Toronto, ON · FCP
- Full-time
Added 1 min ago
B
Business Analyst, Security Education
BMO
Toronto, ON · FCP
- Full-time
…customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your…
Added 1 min ago
B
Head, CBB Lending & Segment Operations
BMO
Toronto, ON · BMOPLACE
- Full-time
…continuous operational efficiencies, productivity improvements, and process simplification to enhance capacity, service quality, and business performance. Leads the national…
Added 1 min ago
TM
Shop Technician
Toyota Motor Corporation
Kamloops, BC · Toyota Canada Inc - Head Office
- Full-time
…standards. This is a full-time opportunity and will report to the Manager Field Technical Support &…
Added 15 mins ago
R
Hyper Automation Lead
Raise
Calgary, AB
- Full-time
Translate business needs, process challenges and desired outcomes into clear delivery scope, requirements and solution approaches.
Added 15 mins ago
WI
HSE Site Representative
WSP in Canada
NT · Northwest Territories, Canada
- Full-time
…as part of the WSP field team and reporting to the Project Manager, you’ll provide hands-on health and safety support to crews while helping ensure work is completed in accordance with…
Added 15 mins ago
NG
Exploration Drill Supervisor
New Gold Inc.
Kamloops, BC
- Full-time
Assist with RFP process and contracting with corporate Exploration team
Added 15 mins ago
WI
HSE Site Representative
WSP in Canada
NU · Nunavut, Canada
- Full-time
…as part of the WSP field team and reporting to the Project Manager, you’ll provide hands-on health and safety support to crews while helping ensure work is completed in accordance with…
Added 15 mins ago
TH
Assistant Store Manager- Campbell River
The Home Depot Canada
Campbell River, BC
- Full-time
…their project needs quickly and fully. They work with the Store Manager to develop strategies and objectives to drive sales and profitability. They provide leadership to Associates so that…
Added 15 mins ago
TG
Project Analyst Intern
TMX Group
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
This role reports to: Senior Manager, Project Management Talent & Resources
Added 15 mins ago
TH
Caissier(ère) (temps partiel)
The Home Depot Canada
Quebec, QC
- Part-time
…transactions accurately and timely by executing our GET checkout…
Added 15 mins ago
TH
Lot Associate Part Time - TORONTO GERRARD SQ
The Home Depot Canada
Toronto, ON
- Part-time
…skills and experience are the strongest match for the role. Our process is designed to ensure human oversight is maintained throughout the selection…
Added 15 mins ago
TH
Caissier(ère) (temps partiel)
The Home Depot Canada
Quebec, QC
- Part-time
…transactions accurately and timely by executing our GET checkout…
Added 15 mins ago
U
Customer Success Manager, Global Delivery Partnerships
Uber
Toronto, ON
- Full-time
As a Customer Success Manager (CSM) on the GDP Delivery team, you will play a critical role in ensuring merchant success across Uber's delivery platform. This role sits at the intersection…
Added 15 mins ago
RT
Senior Engineer – Electrical Systems Integration
Rang Technologies Inc
Toronto, ON
- $50 to $55 CAD / hour
- Contract
In your role, you will be supported by the electrical systems manager as a Professional – Engineering – Electrical Systems Integration in a multifaceted position within the Functional…
Added 15 mins ago
FC
Manager, Industrial Relations
Fluor Corporation
Leroy, SK
- Full-time
The Labour Relations Manager provides strategic labour relations guidance and support for a managed open-shop industrial construction project. This role is responsible for fostering…

EXP

Office and Project Administrator – Halifax

90 Lovett Lake Court, Suite 401, Halifax, NS, B3S 0H6, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

EXP’s Halifax office is seeking an Office and Project Administrator to support office operations and provide administrative and project support to our architecture and engineering teams. You will welcome visitors and callers, coordinate day-to-day office needs, and assist with project documentation, invoicing, and reporting.

Key Responsibilities

Office Operations and Coordination

Welcome visitors, maintain a professional reception area, and answer and direct phone calls.
Manage mail, courier shipments, and deliveries.
Order and maintain office, kitchen, and printer supplies.
Coordinate meeting rooms, catering, and meeting logistics.

Administrative and Document Support

Prepare and distribute meeting notes and correspondence.
Format, proofread, and assemble technical documents.
Perform data entry, document management, scanning, copying, and document binding.
Assist with presentations and meeting materials.
Perform other administrative duties as required.

Project Administration Support

Assist with project setup by entering approved project, budget, and billing information.
Support invoicing by compiling documentation and coordinating reviews and billing queries.
Update resource plans and coordinate availability as directed.
Compile project status and financial reports for project manager review.
Track deliverables, action items, and deadlines, following up on outstanding information.
Coordinate administrative closeout and archive project records.

Proposal and Marketing Support

Maintain proposal templates, project profiles, and staff resumes.

Qualifications

Post-secondary education in office administration or a related field, or an equivalent combination of education and relevant administrative experience.
Strong written and verbal communication skills.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, with strong Word formatting and document preparation skills.
Strong organizational and proofreading skills, with attention to detail and the ability to manage competing requests and meet deadlines.
Ability to maintain confidentiality.
Able to work independently and collaboratively.
Professional, proactive, and comfortable working in a fast-paced environment.
Experience in an architecture, engineering, or professional consulting environment is an asset.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.

Apply About employer

More about this job

Responsibilities

The Office and Project Administrator will manage daily office operations, including reception duties and supply coordination. Additionally, they will provide essential project support by handling documentation, invoicing, and financial reporting for the architecture and engineering teams.

Requirements

Candidates must have post-secondary education in office administration or equivalent experience. Proficiency in Microsoft Office suite and strong organizational and communication skills are required for this role.

Skills

Office administration
Project documentation
Invoicing
Data entry
Document management
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Proofreading
Communication skills
Organizational skills
Meeting coordination
Reporting
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Project Administration
Architecture
Engineering
Invoicing
Document Management
Data Entry
Meeting Logistics
Proposal Support
Marketing Support
Microsoft Office
Reporting
Professional Consulting
Office Operations
Project Setup
Resource Planning
Financial Reporting
Proofreading
Communication
Administrative Support

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