Jobs in Canada

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Added 2 months ago
Accommodation Planner
Government of Alberta
Edmonton, AB
Experience related to project management, architecture, interior design, furniture systems, functional space planning, construction management and procurement.
Added 2 months ago
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Intern, VDC Coordinator
Pomerleau
Quebec, QC
- Internship
Career Growth into roles like project coordinator or site engineer
Added 2 months ago
CI
Finance Transformation & PMO Advisor
Celestica International LP
Toronto, ON
- $104,000 to $138,000 CAD / year
Acts as a cross-functional project leader and coordinator for various Finance Transformation projects, including the development of the process architecture and digital enablement of the…
Added 2 months ago
BIM Coordinator, Digital Solutions
WSP
Toronto, ON
In this role, you will help shape digital project delivery for some of the most complex and meaningful buildings projects in Canada. As part of our Digital Services & Advisory team, you…
Added 2 months ago
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Architectural Technologist
Spearhead
Nelson, BC
- $60,000 to $75,000 CAD / year
- Full-time
Role: Architectural Technologist (Project Coordinator)
Added 2 months ago
M
Architecture Coordinator
Minto
Ottawa, ON
- Full-time
Job Title: Architecture Coordinator – 1 Year Contract
Added 2 months ago
P
Intern, Digital Construction (BIM/VDC)
Pomerleau
Montreal, QC
- Internship
Career Growth into roles like project coordinator or site engineer
Added 2 months ago
P
Intern, Digital Construction (BIM/VDC)
Pomerleau
Sherbrooke, QC
- Internship
Career Growth into roles like project coordinator or site engineer
Added 2 months ago
P
Intern, Digital Construction (BIM/VDC)
Pomerleau
Quebec, QC
- Internship
Career Growth into roles like project coordinator or site engineer
Added 4 months ago
A
BIM Specialist
AtkinsRéalis
Toronto, Ontario
- Full-time
Coordinate the integration of discipline‑specific BIM models into project federated models while ensuring alignment with project standards and established workflows.
Added 2 months ago
RI
Customer Success Coordinator
RFNOW Inc.
Virden, Manitoba
- $45,000 to $55,000 CAD / year
Customer Success Coordinator (First Nations and Commercial Accounts)
Added 4 months ago
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Billing Coordinator
EXP
Ottawa, Ontario
- Full-time
Are you ready to play a key role in financial operations? We’re seeking a detail-oriented Billing Coordinator to join our team in Ottawa, ON. This is an excellent opportunity for a finance…
Added 4 months ago
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Civil Engineer-in-Training (EIT) / Project Coordinator – Water & Wastewater
EXP
Brampton, Ontario
- Full-time
Be our next Civil Engineer-in-Training (EIT) / Project Coordinator!
Added 4 months ago
BC
Proposal Coordinator
Bird Construction
Calgary, Alberta · Edmonton, Alberta
- Full-time
Proposal CoordinatorReporting to the Pursuit Manager - Defence, the Proposal Coordinator will work closely with corporate and regional teams across Canada on developing, tracking and…
Added 4 months ago
A
Quality Control Coordinator
Amico
Mississauga, ON
- Full-time
Ensure all materials, installation methods, and workmanship align with applicable standards and project’s specific quality expectations.
Added 4 months ago
P
Game Product Owner
Partyhat
Remote, Canada
- Full-time
- Remote
We aren’t looking for a traditional software project manager or a passive corporate coordinator who just tracks tasks on a timeline. We need a "Slot Architect" to command the production…
Added 5 months ago
BC
Coordonnateur(trice) principal(e) de projet | Senior Project Coordinator
Broccolini Construction Inc.
Kirkland, Quebec · Montréal, Quebec
- Full-time
Le Senior Project Coordinator travaille sous la supervision du chargé de projet, tout en assumant la gestion autonome de plusieurs composantes du projet et en prenant des décisions…
Added 2 months ago
AI
Architectural Project Coordinator
Architecture49 Inc.
Toronto, Ontario
- Full-time
Assist the project management team with the delivery and administration of projects
Added 3 months ago
BIM Coordinator
Alstom
Toronto, ON
Could you be the full-time BIM Coordinator in Toronto, ON we’re looking for?
Added 3 months ago
BIM Coordinator, Hospitality
NORR
Toronto, Ontario
You are a BIM Coordinator who will support multidisciplinary project teams within a dynamic architecture and engineering environment. This role is responsible for ensuring that BIM models…
Added 5 months ago
S
Project Coordinator
Stantec
Vancouver, BC
- Full-time
Stantec is seeking a Project Coordinator to join our Program Management team. The ideal candidate will have up to three years of experience on a project management team, supporting the…
Added 5 months ago
WH
Development Coordinator
Woodbridge Homes
Vancouver, British Columbia
- Full-time
Reporting to the Vice President of Development, the Development Coordinator will provide support to development team members throughout all phases of the development lifecycle - from…
Added 5 months ago
E
Proposal/Admin Coordinator
EXP
Markham, Ontario
- Full-time
Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
Added 5 months ago
S
Project Coordinator
Stantec
Kamloops, British Columbia
- Full-time
We have an exciting opportunity for a Project Coordinator in either our Kelowna office or Kamloops office. In this role you will report through a Project Manager on multiple projects. This…
Added 2 months ago
BC
Project Coordinator
Broccolini Construction Inc.
Toronto, ON
- Full-time
We are looking for a Project Coordinator to join our Toronto Construction team! As a Project Coordinator, you will assist in the development and build of remarkable buildings, fostering…

EXP

Proposal/Admin Coordinator

220 Commerce Valley Drive West, Suite 110, Markham, ON, L3T 0A8, Canada

The salary range for this role is between $49.4K - $69.1K. · Full-time

Apply on elcn.fa.us2.oraclecloud.com About employer

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Job details

Pay: The salary range for this role is between $49.4K - $69.1K.
Job type: Full-time
Experience: 1-4 years of administrative experience, ideally in the Engineering Consulting industry
Posting language: English
Posted: Jun 4, 2026

Original job description

Proposal/Admin Coordinator

Markham, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Proposal/Admin Coordinator!

Your work environment at EXP

In this role, you will be a part of the Transportation group, based in Markham, ON, ON office and have the opportunity to work on a variety of projects.

What a day at EXP has in store for you

Work directly with the Vice President of Transportation
Coordinate meetings and travel arrangements
Edit and format reports, proposals, and other technical documents
Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.
Compose and distribute meeting notes, routine correspondence, and reports
Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning
Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.
Provide backup/ break coverage for the front office including switchboard/ reception and provide customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers
Provide backup support for the other admin teams and divisions as necessary
Manage the full proposal lifecycle, from reviewing RFI/RFQ/RFP requests to delivering the final submission
Create, refine, and deliver high‑quality presentations
Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
Establish and maintain positive relationships with internal teams at all levels

What your experience looks like

1-4 years of administrative experience, ideally in the Engineering Consulting industry
Excellent time management and organizational skills
Ensures accuracy and quality through strong attention to detail
Persistent, enthusiastic, and driven
Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)
Demonstrates strong English language skills in writing, editing, and proofreading.
Ability to multitask and work within tight deadlines
Experience with CRM software, especially Deltek Vantagepoint is an asset
Flexibility to work overtime
Excels in team‑based environments to drive collective success

This job posting is for an existing position vacancy within our organization.

The salary range for this role is between $49.4K - $69.1K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.

Apply on elcn.fa.us2.oraclecloud.com About employer

More about this job

Responsibilities

The role involves managing the full proposal lifecycle and providing high-level administrative support to the Vice President of Transportation. Key duties include editing technical documents, coordinating meetings, and providing front-office reception coverage.

Requirements

Candidates should have 1-4 years of administrative experience, preferably within the engineering consulting industry. Proficiency in MS Office is required, and experience with Deltek Vantagepoint is considered an asset.

Skills

Proposal Coordination
Administrative Support
Technical Writing
Document Formatting
Meeting Coordination
Travel Arrangement
MS Office
CRM Software
Deltek Vantagepoint
Time Management
Proofreading
Data Entry
Client Relations
Presentation Design
Multitasking
Project Coordination

Visa sponsorship

Not detected in the job text

Keywords

Proposal Management
RFI
RFQ
RFP
Engineering Consulting
Transportation
Deltek Vantagepoint
MS Word
MS Excel
MS PowerPoint
MS Outlook
MS Project
SharePoint
Technical Documentation
Administrative Assistance
CRM
Boilerplate Content
Document Binding
Transcription
Client Relations

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Jobs in Canada