Human Resources Coordinator

Compensation:

• Salary: $50,000 to 60,000/year

• Vacation: 2 weeks

• Company Group Benefits

• Bonus

• RRSP Matching

In office / Hybrid / Remote:

• 100% In-Office

Role and Responsibilities

1. Payroll Processing & Administration

• Process regular payroll accurately and on time, including wage calculations, timesheet verifications, and statutory/benefits deductions.
• Address and resolve employee payroll-related inquiries promptly.
• Collaborate with Finance to reconcile payroll data, maintain records, and resolve discrepancies.
• Maintain accurate payroll databases while ensuring strict compliance with applicable payroll regulations and privacy standards.

2. Health & Safety Compliance

• Support Joint Health and Safety Committee (JHSC) operations by scheduling meetings, preparing materials, recording minutes, and tracking recommendations.
• Participate in regular workplace inspections, job hazard assessments, ergonomic reviews, and incident/near-miss investigations.
• Maintain health and safety records, inspection reports, training logs, safety data sheets, and required workplace postings.
• Assist with workplace injury reporting, WSIB/disability claims administration, modified-work arrangements, and safe return-to-work plans.
• Coordinate emergency preparedness activities, including drills, first-aid coverage, and safety communications.

3. Employee Relations & HR Support

• Act as a point of contact for routine employee queries regarding company policies, workplace practices, and benefits.
• Assist in resolving routine workplace concerns and conflicts, ensuring fair and consistent application of policies while escalating complex issues appropriately.
• Coordinate smooth onboarding and offboarding workflows, including conducting orientation sessions, exit interviews, and termination documentation.
• Maintain accurate employee files, HRIS records, and confidentiality of all HR documentation.

4. Training & Performance Management

• Track completion of mandatory safety training, certifications, and refresher courses.
• Assist with scheduling, organizing, and delivering general employee development and training programs.
• Support performance review processes, including goal setting, performance evaluations, and feedback sessions.
• Collaborate with managers to ensure performance-related matters are appropriately addressed.

5. Recruitment

• Support full-cycle recruitment activities as needed, including drafting job postings, screening resumes, scheduling interviews, conducting reference checks, and preparing offer letters.
• Collaborate with hiring managers to define basic job requirements and onboarding plans.

6. Data Management & Reporting

• Maintain accurate and up-to-date HR and payroll records, ensuring confidentiality and security of sensitive information.
• Prepare reports and metrics related to HR activities, payroll, and trends for management review.

Qualifications:

• Education: Post-secondary diploma or degree in Human Resources, Business Administration, Accounting, or a related field.
• Experience: 0 – 2 years of progressive experience in an HR or Payroll support role (or a combination of generalist and payroll exposure).
• Core Knowledge: Hands-on experience or working knowledge of end-to-end payroll processing, employment standards, health and safety regulations (OHSA/WSIB), and human rights requirements.
• Technical Skills: Proficiency with Microsoft 365 (especially Excel for payroll reporting), exposure to payroll software, and experience using an HRIS or Applicant Tracking System (ATS).
• Key Competencies: Excellent interpersonal communication, strong attention to detail, strong time-management skills, and the ability to handle confidential data with discretion.

If you believe you are a qualified candidate for this position and would like to pursue this opportunity, please apply to this position by sending your resume to ivy.chan@expandreach.ca!

For more information, please contact:

Ivy Chan, Recruitment Specialist

Expand Reach Inc.

905-415-8828 x5004