Bilingual Administrative Assistant
- Mississauga, ON, Canada
Contract
Applications open in a new tab.
Job details
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
Position: Office Services Associate
Location: 7070 Mississauga Road Mississauga ON L5N 5M8 – Onsite
Duration: 12 months
Shift: 8:00-4:30 Must be flexible to cover absences of Receptionist (7:45 start time)
We are looking for an organized and service-oriented Office Services Associate to support daily office operations in a full-time, on-site role.
- Provide reception support, greet visitors, manage sign-ins, issue badges, and coordinate transportation and couriers.
- Receive, sort, and distribute incoming mail and process domestic and international shipments.
- Prepare shipping documentation, verify shipment details, and resolve courier and customs-related issues.
- Manage courier invoices, vendor relationships, purchase orders, and equipment maintenance.
- Coordinate IT hardware distribution and new-hire shipments, including inventory and welcome kits.
- Monitor and replenish office supplies across mailroom, printing, and receiving departments.
- Operate printing equipment and manage black-and-white and colour printing requests.
- Coordinate external print projects, quality checks, equipment servicing, and recycling activities.
- Maintain operational records, monthly reports, and standard operating procedures (SOPs).
- Ensure compliance with safety procedures, including Transportation of Dangerous Goods (TDG) requirements.
More about this job
Responsibilities
Support daily office operations by providing reception services, managing mail and shipments, coordinating couriers and vendors, and maintaining office supplies and equipment. Oversee printing requests, IT hardware and new-hire shipments, operational records and reports, and compliance with safety procedures, including Transportation of Dangerous Goods requirements.
Requirements
The role requires an organized, service-oriented associate who can manage reception, shipping, mailroom, printing, inventory, and vendor-related tasks. The associate must work on-site in Mississauga from 8:00 a.m. to 4:30 p.m. and be flexible to cover receptionist absences with a 7:45 a.m. start.
Skills
- Reception Support
- Visitor Management
- Mailroom Operations
- Courier Coordination
- Domestic And International Shipping
- Shipping Documentation
- Customs Issue Resolution
- Invoice Management
- Vendor Relations
- Purchase Order Management
- Inventory Management
- Office Supply Management
- Printing Operations
- Recordkeeping And Reporting
- Standard Operating Procedures
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Logistics
- Security & Safety
Keywords
- Reception
- Visitor Sign-In
- Badges
- Transportation Coordination
- Courier Services
- Mail Distribution
- International Shipments
- Shipping Documentation
- Customs
- Courier Invoices
- Vendor Relationships
- Purchase Orders
- Equipment Maintenance
- IT Hardware Distribution
- New-Hire Shipments
- Inventory
- Welcome Kits
- Office Supplies
- Printing Equipment
- Black-And-White Printing
- Colour Printing
- Print Quality Checks
- Equipment Servicing
- Recycling
- Operational Records
- Monthly Reports
- Standard Operating Procedures
- Safety Compliance