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Added 14 mins ago
BG
Représentant·e pièces et service | Heavy Equipment Parts & Service Advisor (CSA)
Brandt Group of Companies
Laval, QC
- Full-time
This position is responsible for various administrative duties, and providing support to the branch/office as required.
Added 14 mins ago
TU
Director, Strategic Planning & Operations
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
…research and service. This position provides authoritative administrative advice to the School Director on finance, human resources, resources allocation, school operations and…
Added 14 mins ago
TU
Community-Engaged Research and Partnerships Specialist
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
Added 14 mins ago
GO
Land Registration Officer
Government of Nova Scotia
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
Added 14 mins ago
TU
Academic and Student Programs Coordinator
The University of British Columbia
Kelowna, BC
- $5,519 to $6,326 CAD / month
- Full-time
The position serves as the School's primary administrative resource for Teaching Assistant administration and academic integrity matters, providing expertise and guidance to students,…
Added 14 mins ago
SE
Legal Assistant
Silver Elephant Mining Corp.
Canada
- Up to $45 CAD / hour
- Full-time
The Legal Assistant will provide administrative and legal support to the Chief Financial Officer and Corporate Secretary across Silver Elephant Mining Corp. and its related companies,…
Added 14 mins ago
CO
Payroll Clerk II
College of the North Atlantic
Stephenville, NL
- Full-time
Handle clerical and administrative tasks for payroll, including filing, data entry, and record keeping.
Added 14 mins ago
D
Project Coordinator (Workforce & Operations)
Dexian
ON · Ontario, Canada
- $30 to $40 CAD / hour
- Contract
Added 14 mins ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $40 to $55 CAD / hour
- Temporary
Provide comprehensive, high level administrative and operational support to a senior executive, navigating complex priorities across different time zones, leveraging technology to…
Added 14 mins ago
BG
Temporary Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
Job Title: Administrative Assistant – Negotiations Department
Added 14 mins ago
OI
Client Operations Specialist
Orbis Investments
Burnaby, BC
- Full-time
Added 14 mins ago
C&
EIC Brokerage Research Intern
Cushman & Wakefield
Vancouver, BC
- $19.55 to $23 CAD / hour
- Full-time
Added 14 mins ago
RD
Associate
RBC Dominion Securities
Kamloops, BC
- Full-time
Administrative experience preferably from another firm
Added 14 mins ago
RD
Associate
RBC Dominion Securities
BC · West Vancouver, BC
- Full-time
The RBC Dominion Securities branch located in West Vancouver, is looking for an Associate to provide administrative support to a successful Advisory Team.
Added 14 mins ago
MM
Logistics Coordinator
Meridian Manufacturing Inc.
Regina, SK
- Full-time
Added 14 mins ago
J
Accountant
JGL
Moose Jaw, SK
- Full-time
…experience who enjoys a mix of accounting responsibilities and administrative support. Supporting the accounting team, this position will play an important role in maintaining accurate…
Added 14 mins ago
RD
Assistant Branch Operations Manager
RBC Dominion Securities
Toronto, ON
- Full-time
…leadership role in the branch by providing operational and administrative support to the Branch Management Team and Advisor teams. In addition to managing client account activities and…
Added 14 mins ago
HM
Investment Operations Associate
Hunter Mercantile
Toronto, ON
- $65,000 to $75,000 CAD / year
- Full-time
Added 14 mins ago
BF
Loan Operations Specialist
BridgePoint Financial
Toronto, ON
- Contract
…on a variety of miscellaneous issues, and providing general administrative assistance to…
Added 14 mins ago
E
Vehicle Lot and Logistics Supervisor
EBlock
Oshawa, ON
- $65,000 to $75,000 CAD / year
- Full-time
Manage team communications, performance issues, and administrative duties including timecards, PTO, and payroll deadlines.
Added 14 mins ago
TH
MERCHANDISING SPECIALIST - LIVE GOODS
The Home Depot Canada
Toronto, ON
- Full-time
Support with administrative tasks as required.
Added 14 mins ago
TA
Evaluator 1
The Alberta Teachers' Association
AB · Edmonton, AB
- Temporary
Two years of administrative experience involving research, analysis and the application of rules, principles and legislation in a professional setting (Equivalencies may be considered)
Added 14 mins ago
TH
spécialiste, Marchandisage
The Home Depot Canada
Toronto, ON
- Full-time
Support with administrative tasks as required.
Added 14 mins ago
H(
Executive Assistant, Chief Technology, Data & AI Officer
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $58,000 to $91,000 CAD / year
- Full-time
…Reporting directly to the CTDAIO, the EA provides proactive administrative and operational support and works closely with the IT leadership…
Added 14 mins ago
Warehouse Manager
ALS
Timmins, ON · CAN - ON - Timmins

Express Employment Professionals - Ottawa East

Executive Assistant

Ottawa, ON, Canada

$55,000 to $75,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Due to an upcoming retirement, our client, a leading manufacturer serving the construction industry in Ottawa's East End, is seeking a Bilingual Executive Assistant to support the CEO and Vice President. This key role will be responsible for managing executive calendars, coordinating communications, and providing high-level administrative support. The successful candidate will also oversee travel arrangements for the executive team, vice presidents, and a national sales team of approximately 17 representatives, particularly in support of regional meetings and company events.

Required skills and qualifications:

Fluently bilingual in English and French (written and verbal)
Experience managing calendars, scheduling meetings, and coordinating travel
3-5 years of experience providing administrative support to senior executives is preferred
Strong organizational, multitasking, and prioritization skills
Ability to draft, review, edit, and translate correspondence, reports, and presentations
Advanced proficiency with Microsoft Office Suite
Strong attention to detail and accuracy
Ability to work independently, take initiative, and require minimal supervision
Comfortable working in a fast-paced, deadline-driven environment
Adaptable and able to work effectively with a variety of personalities
Professional, discreet, and capable of handling confidential information

Duties may include, but are not limited to:

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
Serve as the primary point of contact for executives, handling internal and external communications professionally
Monitor and prioritize inboxes, responding to correspondence and directing inquiries as required
Screen incoming calls and visitors, ensuring timely follow-up and appropriate escalation when necessary
Draft, edit, and distribute correspondence, reports, presentations, and other business documents
Coordinate communication and information flow between executives, departments, and external stakeholders
Arrange travel accommodations, itineraries, and expense reporting for executive team members
Prepare and compile weekly vehicle usage and reporting data for sales representatives and directors
Administer and track the annual customer rebate program, ensuring accuracy and timely processing
Order and maintain inventory of promotional products, marketing materials, and business cards
Organize meetings, prepare agendas, record meeting notes, and follow up on action item
Maintain confidential records, files, and documentation with a high level of discretion
Support special projects and provide general administrative assistance to the leadership team as required
Ensure office administrative processes are efficient, organized, and aligned with company standards

Benefits and Perks:

Positive, team-oriented workplace with a great company culture
Diverse and engaging role with exposure to all areas of the organization
Competitive health and dental benefits package
Employer-matched RRSP program
Long-Term Disability (LTD) coverage
Life insurance coverage
Employee Assistance Program (EAP)
Two (2) weeks of vacation
Paid sick days
Paid office closure between Christmas and New Year's

Salary: $55,000 to $75,000 per year depending on experience

Monday – Friday – 8:00am – 5:00pm with a 1 hour lunch

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

Apply About employer

More about this job

Responsibilities

Manage calendars, communications, travel, and administrative support for the CEO, Vice President, and other executive and sales team members. Coordinate meetings and events, prepare business documents and reports, administer customer rebates, maintain promotional materials and confidential records, and support leadership projects.

Requirements

Fluency in written and spoken English and French is required, along with strong organizational, multitasking, prioritization, communication, and Microsoft Office skills. Three to five years of senior executive administrative support experience is preferred; candidates should be detail-oriented, discreet, adaptable, and able to work independently in a fast-paced environment.

Skills

Executive Calendar Management
Meeting Scheduling
Travel Coordination
Executive Administrative Support
Bilingual Communication
Written Communication
Inbox Management
Correspondence Drafting And Editing
Microsoft Office
Organization
Multitasking
Prioritization
Attention To Detail
Confidentiality
Expense Reporting
Meeting Coordination

Benefits

Health And Dental Benefits
Employer-Matched RRSP
Long-Term Disability Coverage
Life Insurance
Employee Assistance Program
Two Weeks Of Vacation
Paid Sick Days
Paid Office Closure Between Christmas And New Year's

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Calendar Management
Travel Arrangements
Meeting Coordination
Internal And External Communications
Inbox Management
Call Screening
Correspondence
Reports
Presentations
Microsoft Office Suite
Expense Reporting
Vehicle Usage Reporting
Customer Rebate Program
Promotional Products
Marketing Materials
Meeting Agendas
Meeting Notes
Action Item Follow-Up
Confidential Records
Administrative Processes
Construction Industry
Manufacturing
Bilingual English And French

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