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Added 10 mins ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The Nutrition Services Department is currently seeking a Temporary Part-Time Food Service Assistant to join their team.
Added 10 mins ago
PP
Clinic Manager
People Prodigy Recruitment
Port Alberni, BC
- $75,000 to $80,000 CAD / year
- Full-time
Added 10 mins ago
GW
Intermediate Legal Administrative Assistant - Environmental Law
Gowling WLG
Toronto, ON
- $61,000 to $79,000 CAD / year
- Full-time
We are currently seeking a Senior Legal Administrative Assistant to join our dynamic team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide…
Added 10 mins ago
GW
Real Estate and Conveyancing Clerk
Gowling WLG
Hamilton, ON
- $52,750 to $68,250 CAD / year
- Full-time
Legal Administrative Assistant or Administrative Assistant Diploma/Certificate
Added 10 mins ago
I
Software Developer 1
Intuit
Toronto, ON
- Full-time
Our team is building the document acquisition experience inside TurboTax's AI-powered tax assistant. When a customer says "add my tax docs," our agent tools, services, and UI components let…
Added 10 mins ago
GW
Legal Administrative Assistant
Gowling WLG
Hamilton, ON
- $52,000 to $62,000 CAD / year
- Full-time
We are currently recruiting for a hard-working, energetic, and detail-oriented Legal Administrative Assistant to join our dynamic Real Estate and Baking department, with a focus on…
Added 10 mins ago
GW
Billing Administrative Assistant
Gowling WLG
Toronto, ON
- $55,000 to $75,000 CAD / year
- Full-time
The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark)…
Added 10 mins ago
GW
Legal Administrative Assistant - Trademarks
Gowling WLG
Ottawa, ON
- $68,000 to $79,000 CAD / year
- Full-time
We are currently seeking a Legal Administrative Assistant to join our dynamic Intellectual Property team. As an integral member of the LAA team, the successful candidate will provide…
Added 10 mins ago
GW
Legal Administrative Assistant - Intellectual Property, Patents
Gowling WLG
Vancouver, BC
- $52,000 to $63,700 CAD / year
- Full-time
Gowling WLG is seeking a full-time Legal Administrative Assistant for our Patents group in our Intellectual Property department. With unmatched expertise in patents, trademarks, brands and…
Added 10 mins ago
GW
Float Legal Administrative Assistant
Gowling WLG
Vancouver, BC
- $52,000 to $63,700 CAD / year
- Full-time
We are seeking a full-time Legal Administrative Assistant to join our Float Team in our Vancouver office.
Added 10 mins ago
FE
Child Development Assistant (Part-Time) – Early Intervention
FB Education Services
Calgary, AB
- Part-time
Fueling Brains Education Services is looking for a compassionate, energetic, and adaptable Part-Time Child Development Assistant to provide one-on-one developmental support to young…
Added 10 mins ago
GW
Electronic File Management Clerk
Gowling WLG
Calgary, AB
- Full-time
A minimum of a Legal Administrative Assistant Diploma with preference being given for Paralegal/ Law Clerk Certification from a recognized post-secondary institution;
Added 10 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Sherwood Park, AB
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 10 mins ago
FOH Keyholder
Fire & Flower Inc.
Victoria, BC
The FOH Keyholder reports to the Store Manager, FOH Assistant Manager, FOH Supervisor
Added 18 mins ago
CP
Contract Billing & Bookkeeping Assistant
Charlottetown Psychological and Therapeutic Services
Charlottetown, PE
- Contract
Please apply below with the subject line “Contract Billing & Bookkeeping Assistant.”
Added 26 mins ago
S
Stage Experience Lead - Full Time
sephora.com
Langford, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 30 mins ago
CG
Adult Day Program Support Worker
Camp Gencheff
Stratford, PE
- Full-time
Education: Certificate in a related field (e.g., Human Services, Child and Youth Care, Educational Assistant) or equivalent experience.
Added 40 mins ago
SH
Cross-Trained General Duty Technologist
Shared Health-Soins Communs
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
Graduate of an approved Laboratory or Radiology Assistant Program.
Added 40 mins ago
SH
Nursing Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 40 mins ago
SH
Nursing Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 40 mins ago
SH
Scheduling Clerk - DI
Shared Health-Soins Communs
Winnipeg, MB
- Internship
Under the general direction of the Manager, Diagnostic Imaging, and the supervision of the Diagnostic Services Assistant, the incumbent performs a variety of tasks relating to the clerical…
Added 40 mins ago
SH
Diagnostic Imaging Assistant
Shared Health-Soins Communs
Selkirk, MB
- Full-time
The Diagnostic Imaging Assistant will maintain a safe environment in accordance with professional and provincial guidelines and ensure compliance with quality assurance programs and…
Added 40 mins ago
SH
Rehabilitation Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 40 mins ago
SH
Medical Laboratory Assistant
Shared Health-Soins Communs
Stonewall, MB
- Full-time
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 41 mins ago
Medical Laboratory Assistant
Winnipeg Regional Health Authority
Stonewall, MB
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…

Express Employment Professionals - Ottawa East

Executive Assistant

Ottawa, ON, Canada

$55,000 to $75,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Due to an upcoming retirement, our client, a leading manufacturer serving the construction industry in Ottawa's East End, is seeking a Bilingual Executive Assistant to support the CEO and Vice President. This key role will be responsible for managing executive calendars, coordinating communications, and providing high-level administrative support. The successful candidate will also oversee travel arrangements for the executive team, vice presidents, and a national sales team of approximately 17 representatives, particularly in support of regional meetings and company events.

Required skills and qualifications:

Fluently bilingual in English and French (written and verbal)
Experience managing calendars, scheduling meetings, and coordinating travel
3-5 years of experience providing administrative support to senior executives is preferred
Strong organizational, multitasking, and prioritization skills
Ability to draft, review, edit, and translate correspondence, reports, and presentations
Advanced proficiency with Microsoft Office Suite
Strong attention to detail and accuracy
Ability to work independently, take initiative, and require minimal supervision
Comfortable working in a fast-paced, deadline-driven environment
Adaptable and able to work effectively with a variety of personalities
Professional, discreet, and capable of handling confidential information

Duties may include, but are not limited to:

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
Serve as the primary point of contact for executives, handling internal and external communications professionally
Monitor and prioritize inboxes, responding to correspondence and directing inquiries as required
Screen incoming calls and visitors, ensuring timely follow-up and appropriate escalation when necessary
Draft, edit, and distribute correspondence, reports, presentations, and other business documents
Coordinate communication and information flow between executives, departments, and external stakeholders
Arrange travel accommodations, itineraries, and expense reporting for executive team members
Prepare and compile weekly vehicle usage and reporting data for sales representatives and directors
Administer and track the annual customer rebate program, ensuring accuracy and timely processing
Order and maintain inventory of promotional products, marketing materials, and business cards
Organize meetings, prepare agendas, record meeting notes, and follow up on action item
Maintain confidential records, files, and documentation with a high level of discretion
Support special projects and provide general administrative assistance to the leadership team as required
Ensure office administrative processes are efficient, organized, and aligned with company standards

Benefits and Perks:

Positive, team-oriented workplace with a great company culture
Diverse and engaging role with exposure to all areas of the organization
Competitive health and dental benefits package
Employer-matched RRSP program
Long-Term Disability (LTD) coverage
Life insurance coverage
Employee Assistance Program (EAP)
Two (2) weeks of vacation
Paid sick days
Paid office closure between Christmas and New Year's

Salary: $55,000 to $75,000 per year depending on experience

Monday – Friday – 8:00am – 5:00pm with a 1 hour lunch

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

Apply About employer

More about this job

Responsibilities

Manage calendars, communications, travel, and administrative support for the CEO, Vice President, and other executive and sales team members. Coordinate meetings and events, prepare business documents and reports, administer customer rebates, maintain promotional materials and confidential records, and support leadership projects.

Requirements

Fluency in written and spoken English and French is required, along with strong organizational, multitasking, prioritization, communication, and Microsoft Office skills. Three to five years of senior executive administrative support experience is preferred; candidates should be detail-oriented, discreet, adaptable, and able to work independently in a fast-paced environment.

Skills

Executive Calendar Management
Meeting Scheduling
Travel Coordination
Executive Administrative Support
Bilingual Communication
Written Communication
Inbox Management
Correspondence Drafting And Editing
Microsoft Office
Organization
Multitasking
Prioritization
Attention To Detail
Confidentiality
Expense Reporting
Meeting Coordination

Benefits

Health And Dental Benefits
Employer-Matched RRSP
Long-Term Disability Coverage
Life Insurance
Employee Assistance Program
Two Weeks Of Vacation
Paid Sick Days
Paid Office Closure Between Christmas And New Year's

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Calendar Management
Travel Arrangements
Meeting Coordination
Internal And External Communications
Inbox Management
Call Screening
Correspondence
Reports
Presentations
Microsoft Office Suite
Expense Reporting
Vehicle Usage Reporting
Customer Rebate Program
Promotional Products
Marketing Materials
Meeting Agendas
Meeting Notes
Action Item Follow-Up
Confidential Records
Administrative Processes
Construction Industry
Manufacturing
Bilingual English And French

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