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Added 9 mins ago
CB
Acting Store Manager
CosmoProf Beauty
Courtenay, BC
- Full-time
…in the Beauty Industry and are committed to making our salon professional customers feel inspired to be their best! We don’t just service the customer – we connect to provide an EPIC…
Added 9 mins ago
VC
Civil Superintendent – Infrastructure & Road Construction
VINCI Construction
Surrey, BC
- $125,000 to $155,000 CAD / year
- Full-time
Pay: $125,000 - $155,000 (CAD) per year, based on the candidate’s experience, skills, and professional background.
Added 9 mins ago
MU
Gestionnaire de clinique/Clinic Manager
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- $66,190 to $99,210 CAD / year
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Added 10 mins ago
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CO
Job ID #32290: Building Code Specialist
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Added 10 mins ago
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Job ID #32316: Senior Business Process Analyst
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Job ID #32305: Program Secretary
City of Hamilton
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- Full-time
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…ethical manner. Your ability to set and achieve personal goals, professional goals and contribute to the goals of the organization will result in high job…
Added 10 mins ago
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Job ID #32308: Housing Services Case Aide
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- Full-time
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Added 24 mins ago
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Yard Department Manager
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- Full-time
Handles associate and customer concerns in a fair and professional manner
Added 24 mins ago
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PE · PEI, Prince Edward Island
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Added 40 mins ago
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Added 40 mins ago
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Added 40 mins ago
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…organization which encompasses highly diverse operations. This role is customer focused and able to balance the needs of the PHSA and its’ agencies which have diverse operations with…
Added 40 mins ago
G-
Operations Manager
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Demonstrated experience leading, inspiring, and coordinating teams to achieve operational targets.
Added 40 mins ago
A
WHS Specialist
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Experience using Microsoft Word and Excel in a professional capacity
Added 40 mins ago
FB
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- $22 CAD / hour
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Deliver warm, confident, and engaging customer service that reflects Farm Boy’s commitment to the best fresh shopping experience.

Express Employment Professionals - Ottawa East

Executive Assistant

Ottawa, ON, Canada

$55,000 to $75,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Due to an upcoming retirement, our client, a leading manufacturer serving the construction industry in Ottawa's East End, is seeking a Bilingual Executive Assistant to support the CEO and Vice President. This key role will be responsible for managing executive calendars, coordinating communications, and providing high-level administrative support. The successful candidate will also oversee travel arrangements for the executive team, vice presidents, and a national sales team of approximately 17 representatives, particularly in support of regional meetings and company events.

Required skills and qualifications:

Fluently bilingual in English and French (written and verbal)
Experience managing calendars, scheduling meetings, and coordinating travel
3-5 years of experience providing administrative support to senior executives is preferred
Strong organizational, multitasking, and prioritization skills
Ability to draft, review, edit, and translate correspondence, reports, and presentations
Advanced proficiency with Microsoft Office Suite
Strong attention to detail and accuracy
Ability to work independently, take initiative, and require minimal supervision
Comfortable working in a fast-paced, deadline-driven environment
Adaptable and able to work effectively with a variety of personalities
Professional, discreet, and capable of handling confidential information

Duties may include, but are not limited to:

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
Serve as the primary point of contact for executives, handling internal and external communications professionally
Monitor and prioritize inboxes, responding to correspondence and directing inquiries as required
Screen incoming calls and visitors, ensuring timely follow-up and appropriate escalation when necessary
Draft, edit, and distribute correspondence, reports, presentations, and other business documents
Coordinate communication and information flow between executives, departments, and external stakeholders
Arrange travel accommodations, itineraries, and expense reporting for executive team members
Prepare and compile weekly vehicle usage and reporting data for sales representatives and directors
Administer and track the annual customer rebate program, ensuring accuracy and timely processing
Order and maintain inventory of promotional products, marketing materials, and business cards
Organize meetings, prepare agendas, record meeting notes, and follow up on action item
Maintain confidential records, files, and documentation with a high level of discretion
Support special projects and provide general administrative assistance to the leadership team as required
Ensure office administrative processes are efficient, organized, and aligned with company standards

Benefits and Perks:

Positive, team-oriented workplace with a great company culture
Diverse and engaging role with exposure to all areas of the organization
Competitive health and dental benefits package
Employer-matched RRSP program
Long-Term Disability (LTD) coverage
Life insurance coverage
Employee Assistance Program (EAP)
Two (2) weeks of vacation
Paid sick days
Paid office closure between Christmas and New Year's

Salary: $55,000 to $75,000 per year depending on experience

Monday – Friday – 8:00am – 5:00pm with a 1 hour lunch

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

Apply About employer

More about this job

Responsibilities

Manage calendars, communications, travel, and administrative support for the CEO, Vice President, and other executive and sales team members. Coordinate meetings and events, prepare business documents and reports, administer customer rebates, maintain promotional materials and confidential records, and support leadership projects.

Requirements

Fluency in written and spoken English and French is required, along with strong organizational, multitasking, prioritization, communication, and Microsoft Office skills. Three to five years of senior executive administrative support experience is preferred; candidates should be detail-oriented, discreet, adaptable, and able to work independently in a fast-paced environment.

Skills

Executive Calendar Management
Meeting Scheduling
Travel Coordination
Executive Administrative Support
Bilingual Communication
Written Communication
Inbox Management
Correspondence Drafting And Editing
Microsoft Office
Organization
Multitasking
Prioritization
Attention To Detail
Confidentiality
Expense Reporting
Meeting Coordination

Benefits

Health And Dental Benefits
Employer-Matched RRSP
Long-Term Disability Coverage
Life Insurance
Employee Assistance Program
Two Weeks Of Vacation
Paid Sick Days
Paid Office Closure Between Christmas And New Year's

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Calendar Management
Travel Arrangements
Meeting Coordination
Internal And External Communications
Inbox Management
Call Screening
Correspondence
Reports
Presentations
Microsoft Office Suite
Expense Reporting
Vehicle Usage Reporting
Customer Rebate Program
Promotional Products
Marketing Materials
Meeting Agendas
Meeting Notes
Action Item Follow-Up
Confidential Records
Administrative Processes
Construction Industry
Manufacturing
Bilingual English And French

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