Office & administration jobs in Canada

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Added 2 hours ago
MC
Administrative Assistant
Michif Child and Family Services
Swan River, MB
- Full-time
Grade 12 and completion of a recognized diploma or equivalent in administration
Added 3 hours ago
PA
management analyst
Paber Aluminium
Cap-Saint-Ignace, QC
- Full-time
Added 3 hours ago
T
Administrative Assistant
Tadpool
Montreal, QC
- $60,000 to $70,000 CAD / year
- Full-time
Our client is seeking an experienced Administrative Assistant to manage the day-to-day administration of its construction department. This key role supports the successful delivery of…
Added 3 hours ago
W
Event Coordinator
Wynford
Toronto, ON
- Full-time
Tool comfort: You’re confident in Google Workspace/Microsoft Office, especially Sheets/Excel for lists and tracking. You can learn new tools quickly.
Added 3 hours ago
H
Unit Clerk
HealthCareersInSask.ca
Regina, SK
- Full-time
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Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
One (1) year experience in an office environment
Added 3 hours ago
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
One (1) year experience in an office environment
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H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
One (1) year experience in an office environment
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EC
Corporate Administrative Assistant
East Coast Credit Union
NS · Dartmouth, NS
- Full-time
Completed a certificate or diploma in Office Administration (or other relevant academic experience)
Added 3 hours ago
A
Purchasing Supervisor
Arrow
Guelph, ON
- Full-time
Added 3 hours ago
GO
Information Management Analyst
Government of Newfoundland and Labrador
St. John's, NL
- $34.89 to $38.94 CAD / hour
- Full-time
Completion of a bachelor’s degree in Business Administration, Information Management or Information Technology (equivalencies will be considered)
Added 3 hours ago
TT
Senior Contract Administrator, Construction (13915)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
…Construction, where you will provide expert post-award contract administration, commercial management, and contract advisory services in support of major projects delivered by the…
Added 3 hours ago
E
Coordonnateur(trice) d’événements – Remplacement d’un congé de maternité / Event Coordinator – Replacement for Maternity Leave 12-month contract
Essentrics®
Montreal, QC
- Part-time
Added 3 hours ago
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Receptionist
GGFL
Ottawa, ON
- Full-time
Added 3 hours ago
UO
Lead Purchasing Officer
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Added 3 hours ago
NL
Receptionist - Hepatitis C & Substance Use Health
North Lambton Community Health Centre
Forest, ON
- Contract
Experience in clerical support, office administration, or reception.
Added 3 hours ago
MH
Branch Buyer/Purchasing Coordinator
Marmon Holdings, Inc.
Burlington, ON
- Full-time
Education: A high school diploma is the minimum requirement. Post-secondary degree or diploma in business administration, supply chain, or commerce is preferred.
Added 3 hours ago
BC
Assistant(e) Administratif(ve) - Administrative Assistant
Bird Construction
Montreal, QC
- Full-time
Serve as the primary point of contact for general office administration and day-to-day operations.
Added 3 hours ago
MI
Medical Office Administrator
MedSleep Inc.
Port Coquitlam, BC
- $19 to $22 CAD / hour
- Full-time
Medical Office Administrator – Port Coquitlam, BC – Full-Time
Added 3 hours ago
R
Coordonnateur administratif principal / Senior Administrative Coordinator
RTX
Longueuil, QC
- Full-time
Diplôme d'études collégiales et un minimum de cinq années d'expérience dans un domaine d'études pertinent, notamment l'administration, l'administration internationale, l'administration et…
Added 3 hours ago
R
Stage - Hiver 2027 - Analyste gestion des projets / Internship - Winter 2027- Project Management Analyst
RTX
Longueuil, QC
- Full-time
Added 4 hours ago
EE
Executive Assistant
Express Employment Professionals - Ottawa East
Ottawa, ON
- $70,000 to $87,000 CAD / year
- Full-time
Process travel claims, expenses, invoices, and support budget monitoring and financial administration activities
Added 4 hours ago
MS
Purchasing Manager
Mirage Screen Systems Inc.
Montreal, QC
- Full-time
…environment, you are also willing to assist with answering office phones as…
Added 4 hours ago
AM
Purchasing Supervisor
Arrow Machine And Fabrication Group
Guelph, ON
- Full-time
Added 4 hours ago
E
Regulatory Affairs Specialist / Spécialiste en affaires réglementaires
Evlv
Montreal, QC
- Full-time

Express Employment Professionals - Ottawa East

Executive Assistant

Ottawa, ON, Canada

$70,000 to $87,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Our client, a well-respected non-profit organization based in the downtown core, is looking for a seasoned Bilingual Executive Assistant to provide high-level support in a hybrid role.

Duties may include, but are not limited to:

Provide executive administrative support to the VP, Partnerships & Development, ensuring efficient day-to-day operations and timely follow-up on priorities
Act as Coordinator and Secretary for committees, working groups, and governance meetings by preparing agendas, recording and distributing minutes, and tracking decisions, action items, and deliverables
Manage executive calendars, meetings, conference calls, travel arrangements, and related logistics
Draft, edit, proofread, and coordinate correspondence, reports, presentations, contracts, and other executive documents
Maintain filing systems, databases, records, and confidential information while ensuring compliance with organizational policies and procedures
Monitor incoming correspondence, projects, and assignments, ensuring timely responses and completion of deliverables
Conduct research, compile reports, and gather data and statistics to support planning, reporting, and decision-making
Liaise and collaborate with internal departments, external partners, member institutions, government representatives, and other stakeholders on behalf of the Executive
Coordinate the preparation and submission of work plans, budgets, forecasts, financial reports, and other corporate documents
Process travel claims, expenses, invoices, and support budget monitoring and financial administration activities
Coordinate administrative support related to human resources activities, including staffing, performance management, and employee relations processes
Collaborate closely with other executive assistants and administrative staff to ensure seamless support, coverage, and alignment across the organization
Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment

Required skills and qualifications:

3 to 5 years of experience providing executive-level administrative support, including managing complex calendars, coordinating competing priorities, and supporting senior leaders in a fast-paced environment
Exceptional written and verbal communication skills in both English and French
Experience interacting with and supporting senior executives, key stakeholders, and external partners
Proven ability to prepare, edit, and coordinate reports, correspondence, presentations, and other business documents with a high degree of accuracy and professionalism
Experience arranging domestic and international travel, including managing itineraries and logistics
Strong ability to establish, maintain, and improve administrative processes, procedures, and office practices
Experience supporting operational planning activities, including work plans, deliverable tracking, budget administration, and forecasting
Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams

Salary: $70,000 to $87,000 per year depending on experience

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide high-level administrative support to the VP, Partnerships & Development, including calendar and travel management, document preparation, committee coordination, and confidential records management. Coordinate planning, reporting, budget and HR administration, track priorities and deliverables, and liaise with internal and external stakeholders.

Requirements

Requires 3 to 5 years of executive-level administrative support experience, strong English and French communication skills, and experience supporting senior leaders and external stakeholders. Candidates should be proficient in Microsoft 365 and skilled in travel coordination, business document preparation, administrative process improvement, operational planning, and budget administration.

Skills

Executive Administrative Support
Calendar Management
Committee Coordination
Meeting Minutes
Travel Coordination
Business Writing and Editing
Records Management
Confidentiality
Research and Reporting
Stakeholder Relations
Budget Administration
Forecasting
Human Resources Administration
Microsoft 365
English-French Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-Profit Organization
Executive Administrative Support
Calendar Management
Committee Coordination
Governance Meetings
Agendas
Meeting Minutes
Action Item Tracking
Travel Arrangements
Correspondence
Reports
Presentations
Confidential Records
Research
Data and Statistics
Stakeholder Relations
Work Plans
Budget Administration
Forecasting
Financial Reports
Expense Processing
Human Resources Administration
Performance Management
Employee Relations
Microsoft 365
Outlook
Word
Excel
PowerPoint

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Office & administration jobs in Canada

Administrative Assistant

management analyst

Administrative Assistant

Event Coordinator

Unit Clerk

Office Administrative Assistant

Office Administrative Assistant

Office Administrative Assistant

Corporate Administrative Assistant

Purchasing Supervisor

Information Management Analyst

Senior Contract Administrator, Construction (13915)

Coordonnateur(trice) d’événements – Remplacement d’un congé de maternité / Event Coordinator – Replacement for Maternity Leave 12-month contract

Receptionist

Lead Purchasing Officer

Receptionist - Hepatitis C & Substance Use Health

Branch Buyer/Purchasing Coordinator

Assistant(e) Administratif(ve) - Administrative Assistant

Medical Office Administrator

Coordonnateur administratif principal / Senior Administrative Coordinator

Stage - Hiver 2027 - Analyste gestion des projets / Internship - Winter 2027- Project Management Analyst