Jobs in Canada

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Added 10 mins ago
MA
Underwriting Assistant (Fixed-Term, 12 Months)
Marsh Agency
Canada
- Full-time
As an Underwriting Assistant, you will provide essential operational and administrative support to underwriters to ensure accurate, timely, and compliant processing of new and renewal…
Added 10 mins ago
E3
Receptionist/Accounts Receivable Clerk - Part Time
Environmental 360 Solutions
Prince Rupert, BC
- Part-time
Added 10 mins ago
FN
Senior Analyst, Financial Reporting
First National Financial LP
Toronto, ON · East York, ON
- Full-time
The Senior Analyst, Financial Reporting is responsible for assisting with the implementation of a new accounting system, the preparation of the monthly, quarterly and annual financial…
Added 10 mins ago
AS
Controller | Expressions of Interest
Accountant Staffing
NB · New Brunswick, Canada
- Full-time
We are looking to connect with experienced finance and accounting professionals interested in exploring senior-level career opportunities with our clients across New Brunswick. We welcome…
Added 10 mins ago
VB
Financial Analyst
Vaco by Highspring
Fredericton, NB
- $65,000 to $80,000 CAD / year
- Full-time
…activities and is intended for someone who can develop toward an Assistant Controller role over…
Added 24 mins ago
RD
Branch Operations Assistant
RBC Dominion Securities
Niagara Falls, ON
- Full-time
The RBC Dominion Securities Management team located in Niagara Falls is looking for a Branch Operations Assistant to join their team! You will provide superior service along with…
Added 24 mins ago
Retail Assistant Store Manager - Baltzan
Fire & Flower Inc.
Saskatoon, SK
The Retail Assistant Store Manager, under the direction of the Retail Store Manager, is primarily responsible for the daily business operations of the store including training and…
Added 24 mins ago
SL
Sales and Service Assistant
Sun Life
Ottawa, ON · Montreal, QC · Sun Life Montreal Metcalfe
- Full-time
Do you thrive in a fast-paced environment? We are looking for a Sales & Service Assistant to join the Group Benefits Business Development area. In this role, you will be primarily…
Added 39 mins ago
D
Administrative assistant, Administration
Desjardins
Montreal, QC · Levis, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 54 mins ago
T
Administrative Assistant
Tadpool
Montreal, QC
- $60,000 to $70,000 CAD / year
- Full-time
Our client is seeking an experienced Administrative Assistant to manage the day-to-day administration of its construction department. This key role supports the successful delivery of…
Added 54 mins ago
A
Accounts Receivable Specialist
Aplin
Toronto, ON · Greater Toronto Area, Canada
- Contract
Location: Downtown Toronto, ON fully on-site, 5 days per week
Added 54 mins ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 54 mins ago
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
Added 54 mins ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 54 mins ago
V
Billing Clerk - Winnipeg, Manitoba
Voyago
Winnipeg, MB
- Full-time
Added 1 hour ago
EC
Corporate Administrative Assistant
East Coast Credit Union
NS · Dartmouth, NS
- Full-time
East Coast Credit Union is seeking a Corporate Administration Assistant to join our team in Dartmouth. Reporting to the Executive Assistant, you will be responsible for providing…
Added 1 hour ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Day Shift Monday through Friday - Schedule subject to change
Added 1 hour ago
TO
Billing Clerk - Winnipeg, Manitoba
Transdev Ontario Manitoba
Winnipeg, MB
- Full-time
Added 1 hour ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Full-time
Day Shift Monday through Friday - Schedule subject to change
Added 1 hour ago
R
Branch Operations Assistant
RBC
Niagara Falls, ON
- Full-time
The RBC Dominion Securities Management team located in Niagara Falls is looking for a Branch Operations Assistant to join their team! You will provide superior service along with…
Added 1 hour ago
CH
Client Service Coordinator (Healthcare)
Careica Health
Edmonton, AB
- Full-time
…instantly at ease? The waiting room is quiet, the front desk assistant greets you with a warm smile, and your check-in feels completely…
Added 1 hour ago
S
Accounts Payable Specialist
Svante
Burnaby, BC
- Full-time
Working Mode: Hybrid (4 days per week in office)
Added 1 hour ago
EE
Executive Assistant
Express Employment Professionals - Ottawa East
Ottawa, ON
- $70,000 to $87,000 CAD / year
- Full-time
Our client, a well-respected non-profit organization based in the downtown core, is looking for a seasoned Bilingual Executive Assistant to provide high-level support in a hybrid role.
Added 1 hour ago
C
Legal Assistant
Confidential
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
An established investment firm is seeking an experienced Legal Assistant to work directly with its General Counsel, supporting a varied portfolio of corporate, securities, investment fund,…
Added 2 hours ago
EC
Administration Officer
East Coast Credit Union
Canada
- Full-time
East Coast Credit Union is seeking a Full-Time Administration Officer, Mortgages. Reporting to the Assistant Manager, Administration, the Administration Officer, Mortgages will contribute…

Express Employment Professionals - Ottawa East

Executive Assistant

Ottawa, ON, Canada

$70,000 to $87,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Our client, a well-respected non-profit organization based in the downtown core, is looking for a seasoned Bilingual Executive Assistant to provide high-level support in a hybrid role.

Duties may include, but are not limited to:

Provide executive administrative support to the VP, Partnerships & Development, ensuring efficient day-to-day operations and timely follow-up on priorities
Act as Coordinator and Secretary for committees, working groups, and governance meetings by preparing agendas, recording and distributing minutes, and tracking decisions, action items, and deliverables
Manage executive calendars, meetings, conference calls, travel arrangements, and related logistics
Draft, edit, proofread, and coordinate correspondence, reports, presentations, contracts, and other executive documents
Maintain filing systems, databases, records, and confidential information while ensuring compliance with organizational policies and procedures
Monitor incoming correspondence, projects, and assignments, ensuring timely responses and completion of deliverables
Conduct research, compile reports, and gather data and statistics to support planning, reporting, and decision-making
Liaise and collaborate with internal departments, external partners, member institutions, government representatives, and other stakeholders on behalf of the Executive
Coordinate the preparation and submission of work plans, budgets, forecasts, financial reports, and other corporate documents
Process travel claims, expenses, invoices, and support budget monitoring and financial administration activities
Coordinate administrative support related to human resources activities, including staffing, performance management, and employee relations processes
Collaborate closely with other executive assistants and administrative staff to ensure seamless support, coverage, and alignment across the organization
Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment

Required skills and qualifications:

3 to 5 years of experience providing executive-level administrative support, including managing complex calendars, coordinating competing priorities, and supporting senior leaders in a fast-paced environment
Exceptional written and verbal communication skills in both English and French
Experience interacting with and supporting senior executives, key stakeholders, and external partners
Proven ability to prepare, edit, and coordinate reports, correspondence, presentations, and other business documents with a high degree of accuracy and professionalism
Experience arranging domestic and international travel, including managing itineraries and logistics
Strong ability to establish, maintain, and improve administrative processes, procedures, and office practices
Experience supporting operational planning activities, including work plans, deliverable tracking, budget administration, and forecasting
Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams

Salary: $70,000 to $87,000 per year depending on experience

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide high-level administrative support to the VP, Partnerships & Development, including calendar and travel management, document preparation, committee coordination, and confidential records management. Coordinate planning, reporting, budget and HR administration, track priorities and deliverables, and liaise with internal and external stakeholders.

Requirements

Requires 3 to 5 years of executive-level administrative support experience, strong English and French communication skills, and experience supporting senior leaders and external stakeholders. Candidates should be proficient in Microsoft 365 and skilled in travel coordination, business document preparation, administrative process improvement, operational planning, and budget administration.

Skills

Executive Administrative Support
Calendar Management
Committee Coordination
Meeting Minutes
Travel Coordination
Business Writing and Editing
Records Management
Confidentiality
Research and Reporting
Stakeholder Relations
Budget Administration
Forecasting
Human Resources Administration
Microsoft 365
English-French Bilingual Communication

Visa sponsorship

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Keywords

Executive Assistant
Non-Profit Organization
Executive Administrative Support
Calendar Management
Committee Coordination
Governance Meetings
Agendas
Meeting Minutes
Action Item Tracking
Travel Arrangements
Correspondence
Reports
Presentations
Confidential Records
Research
Data and Statistics
Stakeholder Relations
Work Plans
Budget Administration
Forecasting
Financial Reports
Expense Processing
Human Resources Administration
Performance Management
Employee Relations
Microsoft 365
Outlook
Word
Excel
PowerPoint

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Jobs in Canada