Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 11 mins ago
W
Coordinator - Project
Wesco
Calgary, AB
- Full-time
As a Project Coordinator, you will be responsible for coordinating project activities to ensure the project is on schedule. You will provide administrative and logistical support including…
Added 11 mins ago
Procurement Coordinator
Government of Alberta
AB
…procurement? The Corporate Procurement team is seeking a Procurement Coordinator to provide responsive administrative and procurement support throughout the procurement…
Added 11 mins ago
WI
BIM Coordinator
WSP in Canada
Toronto, ON
- Full-time
The BIM Coordinator will take part in industrial and mining project operations for the Resources sector and support the Project BIM Manager’s strategy by managing day-to-day BIM-VDC…
Added 11 mins ago
A
Stakeholder Cabinet Coordinator - Airport Project
AECOM
Mississauga, ON
- $75,000 to $110,000 CAD / year
- Full-time
AECOM is seeking a Stakeholder Cabinet Coordinator to join our team. This position is based out of Mississauga. This is a new position.
Added 26 mins ago
SH
Learning Solutions Specialist - Hybrid (Ontario)
Sentrex Health Solutions
Markham, ON
- Full-time
Bachelor’s Degree in Business, Human Resources, Adult Education/Curriculum Development, or equivalent experience is preferred
Added 26 mins ago
MD
Tax Attorney - Staff Attorney 1, 2, or 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift · Must have reliable transportation or a valid class D driver's license
Added 26 mins ago
HP
S Engineering & Continuous Improv Coordinator
Hood Packaging Corporation
Cornwall, ON
- $85,030 to $94,480 CAD / year
- Full-time
The Engineering & Continuous Improvement Coordinator plays a pivotal role in driving operational excellence within a manufacturing environment by leading and coordinating continuous…
Added 26 mins ago
NI
PAYROLL SUPERVISOR
Nabors Industries
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
Set clear work priorities, goals, and service expectations for the Payroll and Benefits Coordinator; provide coaching, feedback, training, and performance support, including performance…
Added 41 mins ago
BL
Billing Coordinator (6 Month Contract)
BC Legal Management Association
Vancouver, BC
- Other
Fasken is a leading international business law and litigation firm, and was recently voted one of Canada’s Best Employers for 2024. Our firm’s over 900 lawyers are located across offices in…
Added 1 hour ago
A&
Payroll and Benefit Coordinator
Aird & Berlis LLP
Toronto, ON
- Full-time
Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 280 lawyers, business advisors and patent…
Added 1 hour ago
Safety Coordinator (Maintenance)
Price Industries Limited
Winnipeg, MB
…(www.priceindustries.com). The founding principles of Price have never changed – business integrity, first-class service, innovation and a commitment to people. Our dependable quality,…
Added 1 hour ago
MC
Student Services Navigator (Regular Part Time)
Mohawk College
Hamilton, ON
- Part-time
Identify recurring inquiry themes, unclear processes, student barriers, or service gaps and bring them forward to the Contact Centre Operations Coordinator or appropriate leader.
Added 1 hour ago
YG
HSE Coordinator
York Group
Calgary, AB
- Full-time
The HSE Coordinator will be responsible to assist with the development, implementation, and maintenance of York Construction’s health and safety policies and procedures in compliance with…
Added 1 hour ago
R
Coordonnateur administratif principal / Senior Administrative Coordinator
RTX
Longueuil, QC
- Full-time
Added 2 hours ago
TV
Senior Operations Coordinator
The Vantage Talent Group
Toronto, ON · North York, ON
- $70,000 to $80,000 CAD / year
- Full-time
We are partnering with an established, independent financial advisory firm to recruit a Senior Operations Coordinator to join its growing team.
Added 2 hours ago
GT
IT Project Control Coordinator - Financials
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $50 to $55 CAD / hour
- Contract
Assist in the development and maintenance of project plans, schedules, and documentation.
Added 2 hours ago
EE
Executive Assistant
Express Employment Professionals - Ottawa East
Ottawa, ON
- $70,000 to $87,000 CAD / year
- Full-time
Provide executive administrative support to the VP, Partnerships & Development, ensuring efficient day-to-day operations and timely follow-up on priorities
Added 2 hours ago
Project Coordinator- Requisitioning
Aecon
Kincardine, ON
As a Requisitioning Project Coordinator, you will play a key role in the planning, coordination, and execution of project procurement and material management activities. The role is…
Added 2 hours ago
GO
Coordinator, Staff Housing Policy
Government of Nunavut Recruitment
Iqaluit, NU
- Full-time
Reporting to the Director, Staffing, the Coordinator, Staff Housing Policy (Coordinator) will take a lead role on the Government of Nunavut’s (GN) Staff Housing Policy administered by the…
Added 2 hours ago
Coordinator, Construction Services
Defence Construction Canada
AB
Support business development initiatives and stakeholder engagement.
Added 3 hours ago
HE
Marketing Event Coordinator
Hype Events
Toronto, ON · Greater Toronto Area, Canada
- $41,000 to $45,000 CAD / year
- Full-time
As an Event Coordinator, you'll play an important role in supporting promotional campaigns, representing established brands, and creating positive experiences through direct customer…
Added 3 hours ago
AR
Import Export Coordinator
ALS Recruiting Ltd
Montreal, QC
- $55,000 to $70,000 CAD / year
- Full-time
· Professional training and career development.
Added 3 hours ago
CO
Job ID #32360: Administrative Coordinator
City of Hamilton
ON · Hamilton, Ontario
- Full-time
- Temporary
…inputting and updating the Standing Committee’s Outstanding Business List, distributing follow-ups, and tracking action items to ensure staff are attending to the directions of Council.…
Added 4 hours ago
MD
Provider Support Policy Analyst / State Program Administrator Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift: Day Shift
Added 4 hours ago
PH
Research Projects Coordinator 2
Provincial Health Services Authority
Vancouver, BC
- Full-time
…Bachelor’s degree from a recognized university in Science or Business Administration plus a minimum of five (5) years of recent related experience in project management and/or a research…

Express Employment Professionals - Ottawa East

Executive Assistant

Ottawa, ON, Canada

$70,000 to $87,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Our client, a well-respected non-profit organization based in the downtown core, is looking for a seasoned Bilingual Executive Assistant to provide high-level support in a hybrid role.

Duties may include, but are not limited to:

Provide executive administrative support to the VP, Partnerships & Development, ensuring efficient day-to-day operations and timely follow-up on priorities
Act as Coordinator and Secretary for committees, working groups, and governance meetings by preparing agendas, recording and distributing minutes, and tracking decisions, action items, and deliverables
Manage executive calendars, meetings, conference calls, travel arrangements, and related logistics
Draft, edit, proofread, and coordinate correspondence, reports, presentations, contracts, and other executive documents
Maintain filing systems, databases, records, and confidential information while ensuring compliance with organizational policies and procedures
Monitor incoming correspondence, projects, and assignments, ensuring timely responses and completion of deliverables
Conduct research, compile reports, and gather data and statistics to support planning, reporting, and decision-making
Liaise and collaborate with internal departments, external partners, member institutions, government representatives, and other stakeholders on behalf of the Executive
Coordinate the preparation and submission of work plans, budgets, forecasts, financial reports, and other corporate documents
Process travel claims, expenses, invoices, and support budget monitoring and financial administration activities
Coordinate administrative support related to human resources activities, including staffing, performance management, and employee relations processes
Collaborate closely with other executive assistants and administrative staff to ensure seamless support, coverage, and alignment across the organization
Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment

Required skills and qualifications:

3 to 5 years of experience providing executive-level administrative support, including managing complex calendars, coordinating competing priorities, and supporting senior leaders in a fast-paced environment
Exceptional written and verbal communication skills in both English and French
Experience interacting with and supporting senior executives, key stakeholders, and external partners
Proven ability to prepare, edit, and coordinate reports, correspondence, presentations, and other business documents with a high degree of accuracy and professionalism
Experience arranging domestic and international travel, including managing itineraries and logistics
Strong ability to establish, maintain, and improve administrative processes, procedures, and office practices
Experience supporting operational planning activities, including work plans, deliverable tracking, budget administration, and forecasting
Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams

Salary: $70,000 to $87,000 per year depending on experience

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide high-level administrative support to the VP, Partnerships & Development, including calendar and travel management, document preparation, committee coordination, and confidential records management. Coordinate planning, reporting, budget and HR administration, track priorities and deliverables, and liaise with internal and external stakeholders.

Requirements

Requires 3 to 5 years of executive-level administrative support experience, strong English and French communication skills, and experience supporting senior leaders and external stakeholders. Candidates should be proficient in Microsoft 365 and skilled in travel coordination, business document preparation, administrative process improvement, operational planning, and budget administration.

Skills

Executive Administrative Support
Calendar Management
Committee Coordination
Meeting Minutes
Travel Coordination
Business Writing and Editing
Records Management
Confidentiality
Research and Reporting
Stakeholder Relations
Budget Administration
Forecasting
Human Resources Administration
Microsoft 365
English-French Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-Profit Organization
Executive Administrative Support
Calendar Management
Committee Coordination
Governance Meetings
Agendas
Meeting Minutes
Action Item Tracking
Travel Arrangements
Correspondence
Reports
Presentations
Confidential Records
Research
Data and Statistics
Stakeholder Relations
Work Plans
Budget Administration
Forecasting
Financial Reports
Expense Processing
Human Resources Administration
Performance Management
Employee Relations
Microsoft 365
Outlook
Word
Excel
PowerPoint

Report this job

Work requirements

Jobs in Canada