Administrative Assistant – Automotive Retail

About the role

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our office. This role is suited to someone who enjoys keeping work organized, supporting a team, and managing administrative tasks in a fast-paced office environment.

Key responsibilities

· Provide administrative and clerical support to the office and dealership team.

· Answer and direct phone calls professionally.

· Prepare, organize, scan, and maintain documents and electronic records.

· Enter and update information accurately in company systems and spreadsheets.

· Use Adobe Acrobat Pro to review, combine, edit, and organize PDF documents.

· Assist with filing, document tracking, and general office organization.

· Proofread documents and correspondence for accuracy and completeness.

· Coordinate day-to-day office tasks and respond to administrative requests.

· Communicate professionally with colleagues and business partners.

Qualifications

· Legally eligible to work in Canada.

· At least two years of experience as an Office Administrator or Data Entry Clerk; automotive retail or dealership experience is a strong asset.

· Excellent written and verbal English language skills.

· Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro.

· Experience with data entry and electronic document management.

· Strong organizational skills and the ability to manage multiple tasks.

· Careful attention to detail and strong proofreading skills.

· Professional phone etiquette and a proactive, dependable approach.

Career growth

This position offers the possibility of career growth as the business develops. A successful candidate may have opportunities to take on additional responsibilities, expand their administrative and dealership operations skills, and progress into more senior office or operational roles.

Position details

Job type: Full-time

Hours: Approximately 35 hours per week

Pay: $20.00 per hour, based on experience

• Work location: In person