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Added 2 hours ago
PP
Senior Operations and Finance Coordinator
Precision Products (2006) Ltd.
Guelph, ON
- Full-time
You’ll be the person who keeps a busy manufacturer running. At Precision Products, one role connects orders, purchasing, shipping, payroll and the books. If you like variety, take pride in…
Added 3 hours ago
E
Purchasing and inventory management coordinator
ESKA
Saint-Mathieu-d'Harricana, QC
- $37.5 to $38.81 CAD / hour
- Full-time
- On-site
Process and transmit information and instructions to co-ordinate the activities of vehicle operators and crews using dispatching equipment
Added 8 hours ago
S
Genome Sciences Technologist - Genome Sciences Centre - Vancouver
Sanya’k̓ula
Vancouver, BC
- Full-time
Process patient samples according to established procedures for clinical sequencing diagnostic tests.
Added 10 hours ago
UP
Operations Coordinator
Unified Procurement Services Team (UPST)
NB · Chiasson Office, NB
- Full-time
The Operations Coordinator supports daily office operations in Westborough, MA by coordinating building access and visitor management and partnering with property management and vendors to…
Added 11 hours ago
S
Clinical Trials Nurse Coordinator, Research Clinical Trials - BC Cancer - Vancouver
Sanya’k̓ula
Vancouver, BC
- Full-time
Clinical Trials Nurse Coordinator, Research Clinical Trials
Added 17 hours ago
RF
Food & Service Innovation Strategic Sourcing Manager
Real Food For Real Kids
Toronto, ON
- Full-time
Direct Reports: Product Innovation Specialist, Product Innovation Coordinator
Added 17 hours ago
CO
Facilities Specialist
Christie Ossington Neighborhood Centre
Toronto, ON
- Full-time
Work collaboratively with the Site Operations & Project Coordinator and Finance team on purchasing, vendor documentation, invoice processing, and related project administration.
Added 17 hours ago
PH
Coordinator, Integrated Protection Services Operations
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Coordinator, Integrated Protection Services (IPS) Operations, is responsible for the day to day management of protection and security operations within an assigned IPS portfolio.…
Added 19 hours ago
PB
Operations Coordinator
Point Blank Creative
Vancouver, BC
- Full-time
…to ensure that we attain a consistent and equitable hiring…
Added 19 hours ago
H
Coordonnateur(trice) de projets – Fabrication et opération / Project Coordinator – Manufacturing & Operations
Hitachi
Montreal, QC · (HE)Office_QC, Saint-Laurent
- Full-time
Added 19 hours ago
EC
Project Coordinator
Eastern Construction Company Limited
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As a Project Coordinator, you will need to provide high-level administrative support to the project team. Perform tasks such as reviewing and logging shop drawings; implementation and…
Added 20 hours ago
AC
Project Coordinator | Manufacturing
Albarrie Canada Limited
Barrie, ON
- Full-time
Under the direction of the Project Manager, US & Facilities, the Projects Coordinator is responsible for planning, coordinating, and executing minor capital projects, facility improvements,…
Added 20 hours ago
CO
Facilities Specialist
Christie Ossington Neighbourhood Centre
Toronto, ON
- Full-time
Work collaboratively with the Site Operations & Project Coordinator and Finance team on purchasing, vendor documentation, invoice processing, and related project administration.
Added 21 hours ago
YT
Facilities Coordinator
YWCA Toronto
Toronto, ON
- $61,479 CAD / year
- Full-time
Coordinates all purchasing activities which include; weekly preparation of invoices for approval, purchase orders, and discrepancies;
Added 21 hours ago
FG
Buying & Inventory Coordinator - Head Office (Yorkdale Mall)
Fox Group Canada Inc.
Toronto, ON
- Full-time
We are looking for a highly organized and analytical Buying & Inventory Coordinator to support purchasing, inventory management, replenishment, and product availability across our stores.…
Added 22 hours ago
SD
Sales Coordinator
SRS Distribution Inc.
Concord, ON
- Full-time
Coordinate with Purchasing to secure competitive pricing and confirm product availability.
Added 23 hours ago
Regional Quality Manager - Construction
Ironclad Developments Inc.
Langford, BC
…reporting, identifying quality risks and trends, recommending process improvements and escalating matters requiring corporate-level…
Added 23 hours ago
Regional Quality Manager - Construction
Ironclad Developments Inc.
Winnipeg, MB
Work with contracts and purchasing to ensure region/site specific QA/QC requirements are covered off in each subcontract.
Added 23 hours ago
Regional Quality Manager - Construction
Ironclad Developments Inc.
Saskatoon, SK
Work with contracts and purchasing to ensure region/site specific QA/QC requirements are covered off in each subcontract.
Added 1 day ago
GC
Program Coordinator, Maintenance ExcellenceNew
Glencore Canada
Sparwood, BC
- $85,000 to $100,000 CAD / year
- Full-time
Reporting to the Senior Lead, Maintenance Excellence, the Program Coordinator, Maintenance Excellence provides coordination, communication and administrative support for Asset Delivery and…
Added 1 day ago
E
Scheduling and Attendance Coordinator
Extendicare
Ancaster, ON · The Meadows
- Part-time
Scheduling and Attendance Coordinator – The Meadows LTC
Added 1 day ago
Procurement Coordinator
Giesecke+Devrient
Markham, ON
The Procurement Coordinator supports procurement activities for indirect categories, focusing on the execution of daily procurement transactions, supplier communication, and participation…
Added 1 day ago
AC
Project Coordinator | Manufacturing
Albarrie Canada Limited
Barrie, ON
- $80,000 CAD / year
- Full-time
Under the direction of the Project Manager, US & Facilities, the Projects Coordinator is responsible for planning, coordinating, and executing minor capital projects, facility improvements,…
Added 1 day ago
DC
Coordinator, East D-Camps (13-Month Contract)
Diabetes Canada
NB · New Brunswick, Canada
- Contract
We’re seeking a Coordinator, D-Camps to support our Mission Team and our Diabetes Camp program. The Coordinator will be responsible for providing leadership to the summer camp programs and…
Added 1 day ago
OC
Hub Administrative Assistant
Ontario Clean Water Agency
Angus, ON · OCWA- Angus WWT
- Full-time
Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator…

Extendicare

Scheduling and Attendance Coordinator

Ancaster, ON, Canada
The Meadows, Canada

$23.92 - $25.53 · Part-time

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Job details

Pay: $23.92 - $25.53
Job type: Part-time
Apply by: Oct 16, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Job Description

Scheduling and Attendance Coordinator – The Meadows LTC

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 team members are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada

Applications are invited for the Permanent Part-Time position of Scheduling and Attendance Coordinator at Extendicare The Meadows LTC our 128-bed facility located in Ancaster, Ontario.

Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility. In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.

Key Responsibilities:

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.
Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.
Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
Order, receive, distribute, and store nursing supplies.
Investigate Health and Safety incidents and administer incident reports.
Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.
Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required.
Acts as a strategic resource and/or member of the bargaining committee representing the employer

Member of the labour management committee representing the employer

Qualifications:

Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.
Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
Knowledge and experience with office and computer equipment.
Demonstrates proficiency in Microsoft Office Suite (Word, Advanced Excel, Outlook, PowerPoint, Teams).
Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions.
Strong data analytics with high attention to detail; critical thinker.
Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.
Knowledge of Occupational Health & Safety practices, principles, and legislation.

CLOSING DATE: October 16, 2026

Please forward your résumé to the attention of:
Name: Sherry Carter
E-mail: sherry.carter@extendicare.com

Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of a growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of long-term care homes (both owned and under management contracts), deliver over 11 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 150,000 beds across Canada. Extendicare proudly employs nearly 30,000 qualified, highly trained and dedicated team members who are passionate about providing high-quality care and services to help people live better

Time Type

Part time

Compensation Details

$23.92 - $25.53

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at careers@extendicare.com.

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.

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More about this job

Responsibilities

The Scheduling and Attendance Coordinator is responsible for maintaining employee work schedules and tracking time and attendance to ensure operational efficiency. This role also provides administrative support to clinical leadership and manages staffing coverage for unfilled shifts.

Requirements

Candidates must possess a post-secondary diploma or certificate in office administration, bookkeeping, or accounting, along with experience in managing employee time and attendance. Proficiency in Microsoft Office and experience with scheduling software like Workday or PointClickCare is highly preferred.

Skills

Scheduling
Attendance tracking
Workday
PointClickCare
Payroll administration
Time management
Data analytics
Communication
Microsoft Office Suite
Occupational Health & Safety
Conflict resolution
Administrative support
Staffing coordination
Collective agreement interpretation

Benefits

Comprehensive suite of benefits

Visa sponsorship

Not detected in the job text

Hiring contact

Sherry Carter

Hiring contact email

sherry.carter@extendicare.com

Keywords

Scheduling
Attendance
Long-term care
Workday
PointClickCare
Payroll
Staffing
Administrative support
Health and Safety
Collective agreement
Data analytics
Microsoft Office
Time management
Operations management
Clinical leadership
Leave administration
Incident reporting
Labour management

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