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Added 29 mins ago
AC
Project Coordinator, IT Field Services
Aramark Canada
Mississauga, ON
- Full-time
Aramark Canada is seeking an IT Field Services Project Coordinator to support the successful delivery of technology projects across our diverse portfolio of client locations. This role will…
Added 59 mins ago
SM
Clinical Coordinator – Kelowna, BC
Snore MD
Kelowna, BC
- Full-time
We’re currently seeking a Clinical Coordinator to join our Clinic in Kelowna.
Added 1 hour ago
TL
Logistics Coordinator
Transx Ltd
Rosser, MB · Mississauga, ON
- Full-time
The TransX Group of Companies has an exciting opportunity for a Logistics Coordinator to join our Sales & Marketing department in Winnipeg. Reporting directly to the Director of Logistics…
Added 2 hours ago
EI
Client Services Coordinator - Automotive
EBlock Inc.
Canada
- $47,000 to $55,000 CAD / year
- Full-time
The Client Services Coordinator is a positive, detail-oriented, and empathetic professional responsible for managing and coordinating the vehicle redemption process. This role serves as the…
Added 2 hours ago
ES
Senior Coordinator, Facilities & Admin (BC)
Earnscliffe Strategy Group
Vancouver, BC
- $52,000 to $63,000 CAD / year
- Full-time
We are seeking a Senior Coordinator, reporting to the Chief of Staff and working closely with BC leadership, to support the operations of our Vancouver office and key corporate initiatives.…
Added 2 hours ago
BG
Purchasing Agent
BV GLAZING
Concord, ON
- $50,000 to $60,000 CAD / year
- Full-time
Coordinate between production, service coordinator and site managers.
Added 2 hours ago
FC
Project Coordinator
FCC Canada
Toronto, ON
- $85,000 to $98,000 CAD / year
As part of the Scarborough Transit Connect project, FCC is looking for a Project Coordinator to join our team.
Added 2 hours ago
LC
House Leader
L'Arche Canada Inc.
Wolfville, NS
- Full-time
…consecutive days away, which will be determined by the Homes…
Added 2 hours ago
EH
Client Care Coordinator FT
Edgewood Health Network Inc
Toronto, ON
- $45,000 to $55,000 CAD / year
- Full-time
The Client Care Coordinator supports the coordination and continuity of care for clients participating in Bellwood’s specialized programs. Working closely with Clinical Managers, clinical…
Added 2 hours ago
RS
Patient Care Coordinator
Resolve Sleep Health
Lower Sackville, NS
- Full-time
We are currently seeking a Patient Care Coordinator to join our team in the Sackville area. Evening and Saturday shifts will be required. This role is guaranteed 40 hours a week.
Added 2 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 2 hours ago
RS
Patient Care Coordinator
Resolve Sleep Health
Kamloops, BC
- $23 to $25 CAD / hour
- Full-time
We are currently seeking a Patient Care Coordinator to join our team in beautiful Kamloops, BC.
Added 2 hours ago
Document Controller
Convergint Technologies Ltd
Dartmouth, NS
…with a clear growth path toward becoming a Technical Project Coordinator in the…
Added 2 hours ago
HC
Human Resources Coordinator
Hartmann Canada Inc
Brantford, ON
- $60,000 to $62,000 CAD / year
- Full-time
Reporting to the Human Resources Manager, the HR Coordinator provides administrative and operational support across the Human Resources function and Head Office. The role is responsible for…
Added 2 hours ago
BC
Repair and Restoration Coordinator
BELFOR CANADA INC.
Winnipeg, MB
- $45,000 to $60,000 CAD / year
- Full-time
Are you a natural leader with experience in construction or restoration? We’re looking for a Repair and Restoration Coordinator to oversee daily operations, manage crews, and ensure…
Added 2 hours ago
BC
Warehouse Coordinator
BELFOR CANADA INC.
Toronto, ON
- $25 to $28 CAD / hour
- Full-time
The Warehouse Coordinator plays a critical role in ensuring seamless warehouse operations, inventory control, and project logistics. Reporting to the Operations Manager, this position…
Added 2 hours ago
BC
Project Manager
BELFOR CANADA INC.
Toronto, ON
- $65,000 to $80,000 CAD / year
- Full-time
● Work in conjunction with Safety Coordinator to ensure all areas of safety are covered off in the quote and proposal process
Added 2 hours ago
BS
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 2 hours ago
AI
Appointment Coordinator/Service Reception - Audi Winnipeg
AutoCanada Inc.
Winnipeg, MB
- $17.5 to $20 CAD / hour
- Full-time
Position: Appointment Coordinator/Service Reception
Added 2 hours ago
KH
Coordinator, Signature Events & Partnerships (Contract)
Kids Help Phone
Toronto, ON
- $45,900 to $48,000 CAD / year
- Full-time
- Contract
Kids Help Phone Foundation is seeking a Coordinator, Signature Events & Partnership Experience to help inspire generosity and raise funds across Canada to deliver on KHP’s promise to youth.
Added 4 hours ago
CS
maintenance coordinator
Commercial Spring & Tool Company Limited
Mississauga, ON
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Added 6 hours ago
TS
Assistant Kettle Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
BC · Duncan, BC · Cowichan Valley
- Part-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 6 hours ago
TS
Christmas Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
North Bay, ON
- Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 6 hours ago
TS
Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
St. John's, NL · Ches Penney Centre of Hope
- Full-time
Kettle Coordinator position is a short-term contract position. The incumbent is responsible for oversight of the Salvation Army Christmas Kettle campaign.
Added 6 hours ago
TS
Christmas Fundraising -Assistant Coordinator
The Salvation Army Canada and Bermuda Territory
Oshawa, ON
- Full-time
…to give hope to other. The Christmas Fundraising – Assistant Coordinator (Kettles) position is a short-term contract position. The successful candidate is responsible for oversight of…

Extendicare

Scheduling and Attendance Coordinator

Ancaster, ON, Canada
The Meadows, Canada

$23.92 - $25.53 · Part-time

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Job details

Pay: $23.92 - $25.53
Job type: Part-time
Apply by: Oct 16, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Job Description

Scheduling and Attendance Coordinator – The Meadows LTC

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 team members are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada

Applications are invited for the Permanent Part-Time position of Scheduling and Attendance Coordinator at Extendicare The Meadows LTC our 128-bed facility located in Ancaster, Ontario.

Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility. In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.

Key Responsibilities:

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.
Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.
Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
Order, receive, distribute, and store nursing supplies.
Investigate Health and Safety incidents and administer incident reports.
Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.
Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required.
Acts as a strategic resource and/or member of the bargaining committee representing the employer

Member of the labour management committee representing the employer

Qualifications:

Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.
Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
Knowledge and experience with office and computer equipment.
Demonstrates proficiency in Microsoft Office Suite (Word, Advanced Excel, Outlook, PowerPoint, Teams).
Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions.
Strong data analytics with high attention to detail; critical thinker.
Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.
Knowledge of Occupational Health & Safety practices, principles, and legislation.

CLOSING DATE: October 16, 2026

Please forward your résumé to the attention of:
Name: Sherry Carter
E-mail: sherry.carter@extendicare.com

Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of a growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of long-term care homes (both owned and under management contracts), deliver over 11 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 150,000 beds across Canada. Extendicare proudly employs nearly 30,000 qualified, highly trained and dedicated team members who are passionate about providing high-quality care and services to help people live better

Time Type

Part time

Compensation Details

$23.92 - $25.53

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at careers@extendicare.com.

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.

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More about this job

Responsibilities

The Scheduling and Attendance Coordinator is responsible for maintaining employee work schedules and tracking time and attendance to ensure operational efficiency. This role also provides administrative support to clinical leadership and manages staffing coverage for unfilled shifts.

Requirements

Candidates must possess a post-secondary diploma or certificate in office administration, bookkeeping, or accounting, along with experience in managing employee time and attendance. Proficiency in Microsoft Office and experience with scheduling software like Workday or PointClickCare is highly preferred.

Skills

Scheduling
Attendance tracking
Workday
PointClickCare
Payroll administration
Time management
Data analytics
Communication
Microsoft Office Suite
Occupational Health & Safety
Conflict resolution
Administrative support
Staffing coordination
Collective agreement interpretation

Benefits

Comprehensive suite of benefits

Visa sponsorship

Not detected in the job text

Hiring contact

Sherry Carter

Hiring contact email

sherry.carter@extendicare.com

Keywords

Scheduling
Attendance
Long-term care
Workday
PointClickCare
Payroll
Staffing
Administrative support
Health and Safety
Collective agreement
Data analytics
Microsoft Office
Time management
Operations management
Clinical leadership
Leave administration
Incident reporting
Labour management

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