Scheduling and Attendance Coordinator - Part Time - FJ Davey LTC

Sault Ste. Marie, ON, Canada

Part-time

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Job details

Job type: Part-time
Posting language: English
Posted: Jul 7, 2026

Original job description

Job Description

SCHEDULING AND ATTENDANCE COORDINATOR

At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team that is committed to quality care and driven by innovation and growth, join us! 

 

What You’ll Be Doing

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB and investigate Health and Safety incidents and administer incident reports.
Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.

What You Bring

Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.

What you’ll get: 

Continuous mentorship, support for life-long learning and growth opportunities 
Opportunities for advancement and career growth within the organization 
A rewarding and meaningful work experience where you can enrich your life and the lives of others  
Employee Family Assistance Program 
Robust benefits package.

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 individuals are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.

Time Type

Part time

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More about this job

Responsibilities

The Scheduling and Attendance Coordinator will manage employee work schedules and staffing for all departments, ensuring high-quality care and a safe environment. Responsibilities include validating hours worked, assisting with leave administration, and conducting health and safety meetings.

Requirements

Candidates should have a post-secondary diploma or certificate in office or business administration, bookkeeping, accounting, or equivalent experience in managing employee time and attendance. Strong organizational and communication skills are essential for this role.

Skills

Scheduling
Attendance Management
Staffing Coordination
Payroll Submission
Leave Administration
Health and Safety
Incident Reporting
Communication
Team Leadership
Problem Solving
Time Management
Data Entry
Report Validation
Customer Service
Collaboration
Organizational Skills

Benefits

Continuous Mentorship
Support for Life-Long Learning
Growth Opportunities
Opportunities for Advancement
Employee Family Assistance Program
Robust Benefits Package

Visa sponsorship

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Keywords

Scheduling
Attendance Management
Workday Scheduling System
Call Multiplier
Payroll
Leave Administration
WCB
Health and Safety
Incident Reports
PCC
Clinical Charts
Team Leadership
Communication
Data Entry
Report Validation
Problem Solving
Organizational Skills
Staffing Coordination
Employee Absences
Mentorship
Growth Opportunities
Employee Family Assistance Program
Benefits Package
Senior Care
Healthcare
Innovation
Quality Care
Teamwork
Collaboration
Continuous Improvement

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