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Added 10 mins ago
YG
Quality Control Coordinator
York Group
Edmonton, AB
- Full-time
The Quality Control Coordinator makes sure York Construction projects meet the quality standards set out in the contract documents, specifications, and applicable codes. This role is about…
Added 24 mins ago
TS
Registered Practical Nurse
The Salvation Army in Canada
Ottawa, ON
- Part-time
Under the direction of the RAI Coordinator, participates in activities related to RAI MDS (ie. completing assessments, coding, RAPS, care planning workload).
Added 24 mins ago
TS
Housekeeper
The Salvation Army in Canada
Ottawa, ON
- Full-time
MANAGERIAL/Technical Leadership RESPONSIBILITY
Added 25 mins ago
B
Health, Safety & Environment Coordinator
BGIS
Vancouver, BC
- Full-time
The Health, Safety, and Environment Coordinator coordinates environmental and health program processes and activities to assist the team in maintaining compliance, mitigating and managing…
Added 25 mins ago
CI
Client Services Coordinator, Bilingual
Centah Inc
Remote, Canada
- Full-time
- Remote
2+ years of customer service experience, ideally in a technical environment involving multiple systems.
Added 25 mins ago
Office Coordinator
Wärtsilä
Dartmouth, NS
As an Office Coordinator, you will play a key role in ensuring the smooth and efficient day-to-day operation of our Halifax office while delivering a professional, welcoming, and…
Added 25 mins ago
RS
Operations Coordinator
Rockwood Service Corporation
AB · Red Deer County, AB
- Full-time
Reporting to the Division Manager, the Operations Coordinator will oversee the planning, scheduling, and dispatching of technical staff and resources to meet customer service requests.
Added 41 mins ago
VE
Coordonnateur(trice) des ventes, Produits NorAm / Sales Coordinator, NorAm Products
Veolia Environnement SA
Montreal, QC
- Full-time
Reporting to the Director, the Sales Coordinator provides administrative, commercial, and organizational support to the sales team. They ensure the proper follow-up of orders, the flow of…
Added 55 mins ago
ME
Project Coordinator
March Elevator Limited
Mississauga, ON
- Full-time
March Elevator Limited is seeking a highly organized and customer-focused Service Coordinator to support our service operations team. The Service Coordinator plays a critical role in…
Added 55 mins ago
V|
Coordonnateur(trice) des ventes, Produits NorAm / Sales Coordinator, NorAm Products
Veolia | Water Tech
Montreal, QC
- Full-time
Reporting to the Director, the Sales Coordinator provides administrative, commercial, and organizational support to the sales team. They ensure the proper follow-up of orders, the flow of…
Added 55 mins ago
UO
Digital Content Coordinator
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Manager, Content Strategy, the Digital Content Coordinator works with a team to add and maintain web content on ualberta.ca for various colleges, faculties, departments and…
Added 1 hour ago
MD
Program Manager - Grants Specialist Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…coordination, program/policy development and implementation, technical assistance, reviewing and ranking projects, grant management, and project…
Added 1 hour ago
BC
Student Project Coordinator - Buildings West
Bird Construction
Victoria, BC
- Full-time
Student Project Coordinator - Buildings WestOur internships and Co-ops are designed to provide you with a business relevant project that will allow you to independently manage your own area…
Added 1 hour ago
BC
Student Project Coordinator- Buildings West
Bird Construction
Richmond, BC
- Full-time
Student Project Coordinator- Buildings WestOur internships and Co-ops are designed to provide you with a business relevant project that will allow you to independently manage your own area…
Added 1 hour ago
RW
Project Engineer
Resolute Workforce Solutions
ON · Richmond Hill, Ontario
- Full-time
Resolute, the recruitment division of Brevitas, is hiring a Project Controls Coordinator on behalf of Brevitas. This position is based in Richmond Hill, ON with the role being onsite within…
Added 1 hour ago
UO
Technical Coordinator, Nickle Galleries, Libraries and Cultural Resources
University of Calgary
Calgary, AB
- Full-time
Added 1 hour ago
EI
Project Coordinator
EBC Inc.
Delta, BC
- Full-time
Read technical and administrative project specifications;
Added 1 hour ago
W
Coordinator, Executive Leadership Events & Operations
WSP
Montreal, QC
- Full-time
We are seeking a highly organized, energetic, and proactive Coordinator to provide planning, coordination, and operational support for the Canadian Executive Team (CET). This role is…
Added 1 hour ago
SC
Coordinator, Communications and Student Experience
St. Clair SRC
Windsor, ON
- Full-time
- Contract
The Coordinator, Communications and Student Experience is a pivotal role within the Student Representative Council (SRC), dedicated to enhancing the student journey through exceptional…
Added 1 hour ago
ST
Coordinator, Exam Planning
Skilled Trades Ontario
Mississauga, ON
- $30.75 to $38.99 CAD / hour
The Coordinator, Exam Planning, Candidate Services, and Records is responsible for the end-to-end coordination of exam administration at Skilled Trades Ontario. This includes planning and…
Added 2 hours ago
KC
Mechanical Coordinator
Kenaidan Contracting Ltd.
Midhurst, ON
- Full-time
The Mechanical Coordinator provides technical and administrative support for the Mechanical and Electrical aspects of our water/waste water projects.
Added 2 hours ago
MT
Health And Safety Coordinator
MT Talent Solutions Inc.
Richmond Hill, ON
- $65,000 to $75,000 CAD / year
- Full-time
…the United States. Our holistic approach ensures that both technical and cultural alignment leads to long-term success for all parties…
Added 2 hours ago
ST
Coordinator, Exam Planning
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- $30.75 to $38.99 CAD / hour
- Full-time
The Coordinator, Exam Planning, Candidate Services, and Records is responsible for the end-to-end coordination of exam administration at Skilled Trades Ontario. This includes planning and…
Added 2 hours ago
IR
Service Technician
Ingersoll Rand
Mississauga, ON
- Full-time
Collaborate with Service Coordinator on ordering and gathering parts and supplies necessary to complete installations and repairs. All service technicians will assist and train apprentices…
Added 2 hours ago
SC
Project Coordinator - Fort McMurray
Sureway Construction Group
Fort McMurray, AB
- Temporary
Project Coordinator Responsibilities: • Work closely with and assist the Project Manager and Construction Manager, where applicable, in the day to day duties of the project’s…

Extendicare

Scheduling & Attendance Coordinator - Full-Time Fixed Term - Medex

Ottawa, ON, Canada
LTC - Medex (Baseline Rd.), Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Description

Scheduling and Attendance Coordinator – Full-Time Fixed Term (15 Months) - Extendicare Medex

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 team members are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada

Applications are invited for the Permanent Full-Time position of Scheduling and Attendance Coordinator at Extendicare Medex our 193-bed home located in Ottawa, Ontario.

Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility. In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.

Key Responsibilities:

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.
Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.
Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
Order, receive, distribute, and store nursing supplies.
Investigate Health and Safety incidents and administer incident reports.
Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.
Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required.
Acts as a strategic resource and/or member of the bargaining committee representing the employer

Member of the labour management committee representing the employer

Qualifications:

Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.
Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
Knowledge and experience with office and computer equipment.
Demonstrates proficiency in Microsoft Office Suite (Word, Advanced Excel, Outlook, PowerPoint, Teams).
Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions.
Strong data analytics with high attention to detail; critical thinker.
Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.
Knowledge of Occupational Health & Safety practices, principles, and legislation.

Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of a growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of long-term care homes (both owned and under management contracts), deliver over 11 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 150,000 beds across Canada. Extendicare proudly employs nearly 30,000 qualified, highly trained and dedicated team members who are passionate about providing high-quality care and services to help people live better.

Time Type

Full time

Compensation Details

Compensation will be discussed during the recruiting process.

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at careers@extendicare.com.

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.

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More about this job

Responsibilities

The Scheduling and Attendance Coordinator manages employee work schedules, tracks attendance, and ensures all shifts are covered to maintain quality resident care. They also provide administrative support to leadership and assist with payroll validation and health and safety incident reporting.

Requirements

Candidates must possess a post-secondary diploma or certificate in office administration, bookkeeping, or accounting, along with experience in time and attendance management. Proficiency in Microsoft Office and experience with scheduling software like Workday or PointClickCare is highly preferred.

Skills

Workday
PointClickCare
Staff scheduling
Time and attendance tracking
Payroll administration
Microsoft Office Suite
Data analytics
Conflict resolution
Occupational health and safety
Administrative support
Communication
Time management
Critical thinking
Collective agreement interpretation
Leave administration

Benefits

Health benefits
Financial well-being support
Career growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Scheduling
Attendance
Workday
PointClickCare
Payroll
Long-term care
Healthcare
Administrative support
Staffing
Occupational Health and Safety
Collective agreement
Data analytics
Microsoft Office
Time management
Incident reporting
Leave administration
Operations management
Clinical leadership
Staffing agencies
Call Multiplier

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