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Added 20 mins ago
QC
Cloud Engineer
Quarry Consulting
Toronto, ON
- Full-time
Added 20 mins ago
MC
Cloud Operations Engineer – Azure AKS Terraform (36170)
Myticas Consulting
Toronto, ON
- Full-time
Added 20 mins ago
MC
Level 2 3 Network Administrator & Projects Specialist (35949)
Myticas Consulting
Ottawa, ON
- Full-time
…onboardings, they are looking to add an experienced Level 2/3 Network Administrator & Projects Specialist to their Professional Services…
Added 20 mins ago
WI
Contracts Administrator, Supply Chain Management (Montreal, Toronto or Calgary)
WSP in Canada
Toronto, ON
- Contract
WSP is seeking an Experienced Contract Administrator to join our Supply Chain Management group in Montreal, Toronto or Calgary. This role supports a wide range of impactful project work…
Added 20 mins ago
WI
Contracts Administrator, Supply Chain Management (Montreal, Toronto or Calgary)
WSP in Canada
Montreal, QC
- Contract
WSP is seeking an Experienced Contract Administrator to join our Supply Chain Management group in Montreal, Toronto or Calgary. This role supports a wide range of impactful project work…
Added 20 mins ago
WI
Contracts Administrator, Supply Chain Management (Montreal, Toronto or Calgary)
WSP in Canada
Calgary, AB
- Contract
WSP is seeking an Experienced Contract Administrator to join our Supply Chain Management group in Montreal, Toronto or Calgary. This role supports a wide range of impactful project work…
Added 20 mins ago
TR
Payroll and Human Resources Administrator
The Root Cellar Village Green Grocer
Victoria, BC
- Full-time
The Payroll and HR Administrator will be responsible for processing bi-weekly payroll, administering employee benefits and providing general HR administrative support including recruitment…
Added 20 mins ago
FM
Quality Control Administrator
Fidelity Manufacturing
Calgary, AB
- Full-time
The Quality Control Administrator will be responsible for the following:
Added 20 mins ago
MC
DevOps Specialist - Kubernetes (35700)
Myticas Consulting
Ottawa, ON
- Full-time
CNCF Certified Kubernetes Administrator (CKA)
Added 20 mins ago
D
Full-Time Dental Administrator
Dentalook
Orillia, ON
- Full-time
We’re looking for an experienced Dental Administrator who is confident managing insurance, keeping the schedule well booked, coordinating treatment, and creating an excellent patient…
Added 20 mins ago
Donation Processing Administrator, University Relations
University of Saskatchewan
Saskatoon, SK
Nature of Work: As a member of the Donations and Trusts team, the Donation Processing Administrator works in a team and service-oriented environment, following established procedures and…
Added 50 mins ago
RC
ServiceNow Architect
RSM Canada
Toronto, ON
- Full-time
Added 50 mins ago
BN
Payroll Administrator
Bavarian Nordic
ON · Durham, ON
- Full-time
As our new Payroll Administrator, you will be a member of a Finance team of six, with responsibility for both payroll administration within the payroll system and the related payroll…
Added 50 mins ago
WI
Administrateur(trice) de contrats
WSP in Canada
Toronto, ON
- Full-time
WSP is seeking an Experienced Contract Administrator to join our Supply Chain Management group in Montreal, Toronto or Calgary. This role supports a wide range of impactful project work…
Added 50 mins ago
Client Service Administrator - Milton (6 month contract)
Demant Group
Milton, ON
Added 51 mins ago
WI
Administrateur(trice) de contrats
WSP in Canada
Calgary, AB
- Full-time
WSP is seeking an Experienced Contract Administrator to join our Supply Chain Management group in Montreal, Toronto or Calgary. This role supports a wide range of impactful project work…
Added 51 mins ago
A
Pay and Benefits Administrator
Aplin
Edmonton, AB
- Full-time
…seeking qualified candidates for potential Pay and Benefits Administrator opportunities in Downtown Edmonton,…
Added 51 mins ago
WI
Administrateur(trice) de contrats
WSP in Canada
Montreal, QC
- Full-time
WSP is seeking an Experienced Contract Administrator to join our Supply Chain Management group in Montreal, Toronto or Calgary. This role supports a wide range of impactful project work…
Added 1 hour ago
Word/Data Processing Clerk II
City of Edmonton
AB
…of the Business Support Team! Reporting to the Maintenance Administrator, we are looking for 1 independent and self-motivated individual with excellent customer service, problem-solving and…
Added 1 hour ago
IT Systems & Security Administrator
Q2 Artificial Lift Services
Red Deer, AB
Q2 Artificial Lift Services is seeking a detail-oriented IT Systems & Security Administrator to support and secure our technology infrastructure in Red Deer.
Added 1 hour ago
IS
SSC Service Center Administrator
InSync Systems
Calgary, AB
- Contract
We are looking for a SSC Service Centre Administrator for a 4-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.
Added 1 hour ago
FT
Front Desk Administrator
FACE Toronto
Toronto, ON
- Full-time
The Front Desk Administrator at FACE plays a key role in delivering a seamless, elevated clinic experience. This role combines front desk operations, patient coordination, scheduling, and…
Added 1 hour ago
R
Property Coordinator
Royop
Sherwood Park, AB
- Full-time
Support the Property Administrator with Yardi functions as needed and act as a back up to issue Pos and code GLs in their absence.
Added 1 hour ago
FC
New Home Warranty Administrator
First Canadian Financial Group
Sherwood Park, AB
- Full-time
Millennium Insurance is looking for an Administrator to join our New Home Warranty team. We are looking for someone who is customer-focused, comfortable working with data and technology,…
Added 1 hour ago
BH
Concierge (Casual)
Baptist Housing Seniors Living
Vancouver, BC
- $26.53 CAD / hour
- Part-time
Assist the Administrator with projects, participate in team meetings, and support resident events

FACE Toronto

Front Desk Administrator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 2 years of experience in a medical office or high‑end customer service environment.
Posting language: English
Posted: Nov 4, 2026

Original job description

JOIN OUR TEAM!

We are a premier plastic surgery practice, committed to providing exceptional care and outstanding results for our patients. Our team of experienced surgeons, nurses, and administrative professionals work collaboratively to deliver personalized services in a welcoming, high standard clinical environment.

Position Title:

Front Desk Administrator

Reports to:

Director of Operations

Hours:

On-site, Full-Time

Role Description

The Front Desk Administrator at FACE plays a key role in delivering a seamless, elevated clinic experience. This role combines front desk operations, patient coordination, scheduling, and high‑level customer service.

Key Responsibilities:

Greet and support patients, ensuring a warm and professional experience
Manage high‑volume scheduling, appointment confirmations
Answer and route calls; respond to emails and general inquiries promptly and professionally.
Maintain accurate and confidential patient records, intake documentation
Process payments, deposits, and billing with accuracy and discretion.
Assist with mail, deliveries, faxing, chart preparation, and general administrative tasks
Uphold patient confidentiality and maintain compliance with regulatory and clinical protocols

Qualifications:

Minimum 2 years of experience in a medical office or high‑end customer service environment.
Strong communication, phone etiquette, and interpersonal skills.
Knowledge: Familiarity with medical terminology and insurance processes is beneficial
Skills: Ability to manage a high-volume schedule and prioritize competing responsibilities
Proficiency in office software and medical management systems; strong organizational and multitasking abilities; excellent communication skills

APPLY NOW

Please submit your resume and cover letter to yameena@facetoronto.com

We thank all applicants, however, only those considered for an interview will be contacted.

Accommodations are available throughout the recruitment process and applicants with a disability may request to be accommodated throughout the recruitment process.

Apply About employer

More about this job

Responsibilities

Welcome and assist patients, manage high-volume scheduling, handle calls and inquiries, and maintain accurate, confidential patient records. Process payments and billing, support general administrative operations, and follow clinical and regulatory protocols.

Requirements

At least two years of experience in a medical office or high-end customer service environment is required, along with strong communication and interpersonal skills. Familiarity with medical terminology and insurance processes is beneficial; proficiency with office software and medical management systems, organization, multitasking, and prioritization are also expected.

Skills

Patient Coordination
Appointment Scheduling
Customer Service
Phone Etiquette
Written Communication
Patient Record Management
Confidentiality
Payment Processing
Billing
Medical Terminology
Insurance Processes
Prioritization
Office Software
Medical Management Systems
Organization
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Plastic Surgery
Medical Practice
Front Desk Operations
Patient Coordination
Appointment Scheduling
Appointment Confirmations
Patient Intake
Patient Records
Patient Confidentiality
Medical Terminology
Insurance Processes
Payment Processing
Deposits
Billing
Phone Etiquette
Email Inquiries
Chart Preparation
Faxing
Office Software
Medical Management Systems
Clinical Protocols
Regulatory Compliance
Customer Service
Administrative Support

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