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Added 9 hours ago
Site Superintendent
Black Diamond Designs Inc.
Open Hall, NL
Full-time
…Diamond Designs’ construction methods, field operations, and project standards. Once trained, the Site Superintendent will independently coordinate crews, subcontractors, equipment,…
Added 10 hours ago
Senior Consultant/Assistant Manager, Accounting & Reporting Advisory (ARA) - Ottawa
Deloitte
Ottawa, ON
Full-time
As a Senior Consultant/Assistant Manager in the Assurance group, you will:
Added 13 hours ago
Director, Economic Development
destinationone Consulting
BC · Port Coquitlam South, British Columbia
This opportunity will appeal to an entrepreneurial and commercially minded leader who understands how to move complex development initiatives forward while building trusted relationships…
Added 14 hours ago
Assistant Project Manager
Pomerleau
Gatineau, QC
Full-time
Jump in and imagine the possibilities as an Assistant Project Manager with Pomerleau. Using your proven experience and impeccable communication skills, you will take on an important role in…
Added 16 hours ago
Executive Assistant
ProxyLink
Toronto, ON
$35 to $38 CAD / hour
Full-time
ProxyLink is currently supporting a leading national organization in the search for an exceptional Executive Assistant to support its National Executive Director and senior leadership team.
Added 21 hours ago
Assistant Manager, Business Development
Durham College
Oshawa, ON
A leader in innovative teaching and learning, Durham College offers a
Added 21 hours ago
Product Assistant
IVEY BUSINESS SCHOOL FOUNDATION
London, ON
$41,315 to $48,630 CAD / year
Full-time · Contract
Ivey Publishing is the leader in providing business case studies with a global perspective. With over 8,000 products in our own collection, Ivey Publishing adds more than 350 case studies…
Added 1 day ago
Client Implementation & Service, Assistant Vice President
State Street
Toronto, ON
Full-time
…Development teams leveraging strong technical risk management, project management, and communication/people…
Added 1 day ago
Housekeeping Manager
Fairmont Hotels & Resorts
Toronto, ON
Full-time
Ensuring machines and equipment are in working order in collaboration with the Assistant Director, Housekeeping.
Added 1 day ago
Assistant Director of Engineering
Fairmont Hotels & Resorts
Banff, AB
Full-time
We are looking for a highly skilled and experienced Assistant Director, Engineering to join our Engineering leadership team.
Added 1 day ago
Confederation Lounge Server (Casual)
Fairmont Hotels & Resorts
AB · Edmonton, AB
$17.04 to $18.04 CAD / hour
Temporary
Reporting to the Assistant Outlets Manager, responsibilities and essential job functions include but are not limited to the following:
Added 1 day ago
Executive Assistant - Temporary (12 Months)
Fairmont Hotels & Resorts
Victoria, BC
Temporary
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure…
Added 1 day ago
Associate Manager, Data Engineering
Avanade
Toronto, ON
Full-time
As a Data Engineering Assistant Manager, you'll play a key role in delivering modern data platform solutions while guiding teams and clients through architecture, design, and implementation…
Added 1 day ago
Apprentice, Avionics Technician
Skyservice Business Aviation
Dorval, QC
Full-time
Skyservice is the North American market leader in business aviation. Built on the key principles of safety and service excellence, we offer full-service support and expertise in aircraft…
Added 1 day ago
Manager, Varsity Operations
University of British Columbia
Vancouver, BC · UBCV | War Memorial Gymnasium (MGYM)
$8,087.08 to $12,117.08 CAD / month
Full-time
…and Operations – War Memorial Gym and the Varsity Operations…
Added 1 day ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 1 day ago
Assistant Controller, Commercial Property
HireLoft Recruitment
AB · Edmonton, AB
$105,000 to $125,000 CAD / year
Full-time
…and property management company in Western Canada to hire an Assistant Controller in…
Added 1 day ago
Office & Corporate Support
Earthscape Play
Wallenstein, ON
$75,000 to $85,000 CAD / year
Full-time
We’re looking for an Office & Corporate Support - a trusted, proactive leader who will serve as a force multiplier for our executive team and keep our operational headquarters running…
Added 1 day ago
Field Lead Operator
Canadian Natural
Grande Prairie, AB
At Canadian Natural, we are proud to be a leader in Canada’s energy industry. Join us and help drive innovation and long-term value through integrity, teamwork, and a passion for doing…
Added 1 day ago
Administrative Assistant, Office of Indigenous Engagement and Initiatives
Langara College
Abbotsford, BC · Building C
Full-time
The Administrative Assistant reports to the Executive Director of Indigenous Engagement and Initiatives (IEI) and has a central role within the IEI team and the Gathering Place.
Added 1 day ago
Golf Course Second Assistant Superintendent
Cabot
NS · Inverness, NS
Full-time
Title:Golf Course Second Assistant Superintendent
Added 1 day ago
Logistics Assistant
Toradex
ON
We are currently searching for an ambitious and highly motivated Logistics Assistant to support our Shipping/Receiving and Inventory departments
Added 1 day ago
Events Coordinator
Durham College
Oshawa, ON
A leader in innovative teaching and learning, Durham College offers a
Added 2 days ago
Client Implementation & Service, Assistant Vice President
State Street
Toronto, ON
Full-time
…Development teams leveraging strong technical risk management, project management, and communication/people…
Added 2 days ago
Guest Experience and Accessibility Coordinator
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
Additionally, the coordinator will support the Guest Experience Team in achieving and maintaining global leader standards, ensuring a memorable experience for every guest at BC Place. This…

Closed listing

Fairmont Hotels & Resorts

Executive Assistant - Temporary (12 Months)

Victoria, BC, Canada

Pay: Competitive Salary starting at $60,200.
Job type: Temporary
Closing date: Oct 28, 2026
Experience: Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Added 1 day ago
Executive Assistant - Temporary (12 Months)
Fairmont Hotels & Resorts · Victoria, BC, Canada
Added 2 days ago
Executive Assistant - Temporary (12 Months)
AccorHotel · Victoria, BC, Canada
Added 3 months ago
Executive Assistant
Isaac Operations · Remote, Canada
$60,000 to $75,000 CAD / year
Added 1 month ago
Executive Assistant
Tetrix · Remote, Canada
$80,000 to $100,000 CAD / year

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Original job description

Archived listing. The details below describe a past opening.

Company Description

Recognized as the #1 Best Canadian Hotel in Travel + Leisure's 2025 and 2026 World's Best Awards, Fairmont Empress is located in Victoria, BC, overlooking the city's sparkling Inner Harbour. A Forbes recommended and MICHELIN key hotel that offers 431 beautifully appointed guest rooms and suites, Fairmont Spa with signature West Coast experiences, and Q at the Empress featuring Pacific Northwest cuisine, an award-winning wine list, and regionally focused cocktail culture. World-famous Tea at the Empress is served in the Lobby Lounge with stunning harbour views.

The magnificent property completed a $60+ million restoration in 2017 that celebrated its proud history while moving the hotel into a new era of modern luxury and transforming the iconic property into a must-visit destination. In 2023, the property introduced a revamped Fairmont Gold Experience, including a major renovation to the Fairmont Gold floor. 88 Fairmont Gold rooms and a newly renovated lounge are ready to accommodate guests. Located on Vancouver Island, Canada's Castle on the Coast is the ideal starting point to explore British Columbia's stunning natural and expansive beauty. Historic Hotels Worldwide recognizes the property's prestigious grounds as the Top 25 Most Magnificent Gardens in the World.

Job Description

What you will be doing

Manage and prioritize the Executive Office’s calendar, appointments, meetings, correspondence and competing priorities.
Act as a key liaison between the Executive Office, hotel leaders and internal and external stakeholders.
Drive follow-through on action items, commitments and deadlines across hotel departments, proactively following up with leaders to support timely completion.
Coordinate cross-functional initiatives, ensuring clear ownership, appropriate follow-up and escalation of time-sensitive or outstanding matters.
Utilize Microsoft Copilot to improve efficiency and productivity, continuously identifying opportunities to evolve repeatable work from manual processes and templates toward automated workflows and AI agents where appropriate.
Coordinate Executive Committee and leadership meetings, including scheduling, agendas, materials, minutes and follow-up on resulting action items.
Draft and coordinate correspondence and communications on behalf of the Executive Office, including guest, colleague and external communications.
Coordinate VIP stays, including reservations, amenities, welcome correspondence, preferences and special requests, in partnership with operational teams.
Serve as a key point of contact for Corporate and Ownership VIP stays, ensuring seamless planning, communication and execution across hotel departments.
Own and coordinate the Voice of Guest feedback process, including responses, operational follow-up and identification of recurring trends or service gaps.
Manage gift certificate, donation and community requests, including approvals, issuance, correspondence and associated follow-up.
Coordinate leadership, executive and colleague events, as well as Executive Office travel arrangements, as required.
Maintain confidential Executive Office records, correspondence, trace systems and administrative processes, ensuring outstanding matters remain visible and are followed through to resolution.
Provide general Executive Office administration and support as required, including incoming requests, mail, records and office coordination.
Competitive Salary starting at $60,200. Final compensation will be determined based on skills, relevant experience, and alignment with the role’s core and advanced competencies. Candidates with deeper expertise or specialized knowledge may be placed toward the upper portion of the range

Qualifications

Your experience and skills include

Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Exceptional organizational skills with the ability to manage competing priorities, anticipate needs and meet deadlines.
Strong initiative and follow-through, with the confidence to coordinate across teams and maintain accountability for deliverables.
Excellent interpersonal, written and verbal communication skills, with a professional and polished approach.
Sound judgment and demonstrated ability to handle confidential and sensitive information with discretion.
Ability to build effective working relationships with senior leaders, colleagues, guests and external stakeholders.
Strong attention to detail and ability to work independently while remaining highly collaborative.
Advanced proficiency in Copilot, Microsoft Outlook, Word, Excel and PowerPoint.
Must be legally eligible to work in Canada.

Additional Information

Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Your team and working environment: Welcome to Canada’s Castle on the Coast. The Empress Hotel sits proudly at the centre of culture and history in Victoria, British Columbia. This is the best of all worlds – where contrast meets distinction, opulence blends harmoniously with the understated and fabled history meshes with contemporary affairs. This award-winning Victoria hotel and National Historic Site is an alluring blend of classic and contemporary, vintage and cutting-edge: Where Modern meets Iconic. Come join our wonderful team of hospitality experts!

Our Commitment To Diversity & Inclusion

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

About employer

More about this job

Responsibilities

Manage the Executive Office’s calendar, communications, records, meetings, and administrative processes while coordinating follow-through on commitments across hotel departments. Support VIP stays, guest feedback, community requests, leadership events, and executive travel, using Microsoft Copilot and other tools to improve efficiency.

Requirements

Requires at least three years of executive administration experience, preferably in a hotel or similarly fast-paced environment, along with strong organizational, communication, interpersonal, and follow-through skills. Candidates must demonstrate discretion with confidential information, advanced proficiency in Microsoft Copilot and Microsoft Office applications, and legal eligibility to work in Canada.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Stakeholder Communication
Cross-Functional Coordination
Project Follow-Through
Microsoft Copilot
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Confidential Information Management
Written Communication
Verbal Communication
Organization
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Executive Office
Calendar Management
Appointment Scheduling
Meeting Coordination
Correspondence
Microsoft Copilot
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Executive Committee
Action Item Tracking
Cross-Functional Coordination
Stakeholder Relations
Confidential Records
VIP Guest Stays
Corporate And Ownership Guests
Voice Of Guest Feedback
Guest Communications
Gift Certificates
Community Requests
Event Coordination
Travel Arrangements
Hospitality
Hotel Operations
Workflow Automation
AI Agents
Deadline Management

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