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Added 6 mins ago
ET
Oil & Gas Operations, Engineering & Geosciences Professionals (Saudi Arabia)
Eram Talent
Ottawa, ON
- Contract
Assistant Driller: Supports the driller, supervises rig-floor personnel, monitors equipment and assists with daily drilling operations.
Added 21 mins ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
…accounting responsibilities. Duties also include department communications providing event and department updates for the Board of Governors, Senate, the President and other Executive…
Added 1 hour ago
TS
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Toronto, ON
- Full-time
Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The…
Added 1 hour ago
WB
Assistant Manager: Ski Patrol - Hourly
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Whistler, BC
- Temporary
The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 1 hour ago
EB
Personal Brand Specialist & Executive Assistant
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- Full-time
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Added 1 hour ago
Executive Assistant
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Dartmouth, NS
Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.
Added 2 hours ago
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- Part-time
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Administrative Assistant 4 - Street Crime Unit (up to two year term)
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Langley (District), BC · City of Langley, BC
- Full-time
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Added 5 hours ago
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Medical Receptionist
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- Full-time
💼 Position: Medical Receptionist / Administrative Assistant
Added 7 hours ago
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Unit Assistant, Emergency
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- Internship
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Added 8 hours ago
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Administration Assistant | Pakenham
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Pakenham, ON
- Full-time
Support the sales team with reporting, CRM updates, and customer communications
Added 8 hours ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 9 hours ago
TU
Arts Research Centres Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
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Added 9 hours ago
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Office Operations and Admin
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Coordinate logistics, vendors, and communications
Added 10 hours ago
Software Development Manager, Alexa Connections
Amazon
Toronto, ON
Alexa is the personal assistant and cloud service that powers the next generation of ambient computing devices, devices designed around your voice. We believe voice is the most natural user…
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Added 11 hours ago
M
Technicien principal de l'environnement critique (CET)/Critical Environment Technician
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Quebec, QC
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Added 12 hours ago
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Added 13 hours ago
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Assistant Project Manager
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Added 13 hours ago
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Executive Assistant
Smythe LLP
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Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 13 hours ago
CC
Assistant Store Manager
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The Assistant Store Manager at Banff Avenue Banff, Alberta will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and…
Added 13 hours ago
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Executive Assistant to the Director
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Added 13 hours ago
Promo Scheduling Assistant, FAST Channels (1-Year Contract)
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Toronto, ON
Promo Scheduling Assistant, FAST Channels (1 Year Contract)
Added 14 hours ago
UO
Research Assistant, Psychiatry
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Calgary, AB
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The Department of Psychiatry in the Cumming School of Medicine invites applications for a Research Assistant. This Full-time Fixed Term position is for approximately 3 months (based on…

Fairmont Hotels & Resorts

Executive Assistant - Temporary (12 Months)

Victoria, BC, Canada

Competitive Salary starting at $60,200. · Temporary

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Job details

Pay: Competitive Salary starting at $60,200.
Job type: Temporary
Apply by: Oct 30, 2026
Experience: Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Posting language: English
Posted: Sep 30, 2026

Original job description

Company Description

Recognized as the #1 Best Canadian Hotel in Travel + Leisure's 2025 and 2026 World's Best Awards, Fairmont Empress is located in Victoria, BC, overlooking the city's sparkling Inner Harbour. A Forbes recommended and MICHELIN key hotel that offers 431 beautifully appointed guest rooms and suites, Fairmont Spa with signature West Coast experiences, and Q at the Empress featuring Pacific Northwest cuisine, an award-winning wine list, and regionally focused cocktail culture. World-famous Tea at the Empress is served in the Lobby Lounge with stunning harbour views.

The magnificent property completed a $60+ million restoration in 2017 that celebrated its proud history while moving the hotel into a new era of modern luxury and transforming the iconic property into a must-visit destination. In 2023, the property introduced a revamped Fairmont Gold Experience, including a major renovation to the Fairmont Gold floor. 88 Fairmont Gold rooms and a newly renovated lounge are ready to accommodate guests. Located on Vancouver Island, Canada's Castle on the Coast is the ideal starting point to explore British Columbia's stunning natural and expansive beauty. Historic Hotels Worldwide recognizes the property's prestigious grounds as the Top 25 Most Magnificent Gardens in the World.

Job Description

What you will be doing

Manage and prioritize the Executive Office’s calendar, appointments, meetings, correspondence and competing priorities.
Act as a key liaison between the Executive Office, hotel leaders and internal and external stakeholders.
Drive follow-through on action items, commitments and deadlines across hotel departments, proactively following up with leaders to support timely completion.
Coordinate cross-functional initiatives, ensuring clear ownership, appropriate follow-up and escalation of time-sensitive or outstanding matters.
Utilize Microsoft Copilot to improve efficiency and productivity, continuously identifying opportunities to evolve repeatable work from manual processes and templates toward automated workflows and AI agents where appropriate.
Coordinate Executive Committee and leadership meetings, including scheduling, agendas, materials, minutes and follow-up on resulting action items.
Draft and coordinate correspondence and communications on behalf of the Executive Office, including guest, colleague and external communications.
Coordinate VIP stays, including reservations, amenities, welcome correspondence, preferences and special requests, in partnership with operational teams.
Serve as a key point of contact for Corporate and Ownership VIP stays, ensuring seamless planning, communication and execution across hotel departments.
Own and coordinate the Voice of Guest feedback process, including responses, operational follow-up and identification of recurring trends or service gaps.
Manage gift certificate, donation and community requests, including approvals, issuance, correspondence and associated follow-up.
Coordinate leadership, executive and colleague events, as well as Executive Office travel arrangements, as required.
Maintain confidential Executive Office records, correspondence, trace systems and administrative processes, ensuring outstanding matters remain visible and are followed through to resolution.
Provide general Executive Office administration and support as required, including incoming requests, mail, records and office coordination.
Competitive Salary starting at $60,200. Final compensation will be determined based on skills, relevant experience, and alignment with the role’s core and advanced competencies. Candidates with deeper expertise or specialized knowledge may be placed toward the upper portion of the range

Qualifications

Your experience and skills include

Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Exceptional organizational skills with the ability to manage competing priorities, anticipate needs and meet deadlines.
Strong initiative and follow-through, with the confidence to coordinate across teams and maintain accountability for deliverables.
Excellent interpersonal, written and verbal communication skills, with a professional and polished approach.
Sound judgment and demonstrated ability to handle confidential and sensitive information with discretion.
Ability to build effective working relationships with senior leaders, colleagues, guests and external stakeholders.
Strong attention to detail and ability to work independently while remaining highly collaborative.
Advanced proficiency in Copilot, Microsoft Outlook, Word, Excel and PowerPoint.
Must be legally eligible to work in Canada.

Additional Information

Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Your team and working environment: Welcome to Canada’s Castle on the Coast. The Empress Hotel sits proudly at the centre of culture and history in Victoria, British Columbia. This is the best of all worlds – where contrast meets distinction, opulence blends harmoniously with the understated and fabled history meshes with contemporary affairs. This award-winning Victoria hotel and National Historic Site is an alluring blend of classic and contemporary, vintage and cutting-edge: Where Modern meets Iconic. Come join our wonderful team of hospitality experts!

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

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More about this job

Responsibilities

Manage the Executive Office’s calendar, communications, records, meetings, and administrative processes, while coordinating VIP stays, events, travel, and guest feedback. Liaise across hotel departments and stakeholders to track commitments, follow up on action items, and support timely resolution of outstanding matters.

Requirements

Requires at least three years of executive administration experience, preferably in a hotel or similarly fast-paced environment, along with strong organizational, communication, interpersonal, and follow-through skills. Candidates must exercise discretion with confidential information, be proficient in Microsoft Copilot and Office applications, and be legally eligible to work in Canada.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Stakeholder Communication
Cross-Functional Coordination
Action Item Tracking
Project Coordination
Microsoft Copilot
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Confidential Information Handling
Written Communication
VIP Guest Coordination
Event Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Office
Executive Administration
Calendar Management
Appointments
Correspondence
Meeting Coordination
Executive Committee
Action Item Tracking
Cross-Functional Initiatives
Microsoft Copilot
AI Agents
Automated Workflows
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
VIP Stays
Corporate and Ownership Guests
Voice of Guest
Guest Feedback
Gift Certificates
Community Requests
Confidential Records
Hospitality
Event Coordination
Travel Arrangements

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