Office Administrator
- Nanaimo, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Why join the Falcon family?!
Job Duties & Responsibilities
- Extremely competitive salaries
- Amazing benefits packages
- Relocation packages
- Financial Health
- RRSP matching
- Flexibility
- Job Security
- Sustainable work
- Growth opportunities
Job Duties & Responsibilities
- Oversee Office Operations: Coordinate administrative activities, reception, office supplies, and day-to-day operations across both Vancouver Island branch locations.
- Support Service & Parts Departments: Provide administrative support to service and parts teams to ensure smooth and efficient branch operations.
- Maintain Safety & Compliance: Help ensure branch facilities, equipment, and assets meet company safety requirements and applicable health regulations.
- Coordinate & Communicate: Serve as a key point of contact for office communications, coordinating activities and supporting the needs of branch employees and visitors.
- All other duties as assigned.
- High school diploma or equivalent required
- Prior experience in a heavy equipment environment (preferred)
- Prior experience in reception, office admin, or equivalent
- Exceptional customer service and troubleshooting skills
- Must be able to work in a fast paced environment with minimal supervision
- Computer literacy, including working skills of MS Office and Outlook
- Ability to work well under pressure and maintain a strong attention to detail
- Able to deal with people tactfully and professionally at all times
- Ability to analyze and interpret the needs of customers and offer appropriate options, solutions, and resolutions
- Strong work ethic and positive team attitude
- Weight handling of up to 60 lbs. required
- Competitive wage rates
- 100% prescription coverage and paramedical coverage
- 100% basic dental coverage
- Long-term disability (LTD)
- Paid sick days
- Paid vacation available in the first year of employment
- RRSP/DPSP plan with matching contribution by the company
- Premiums if you hold a current occupational first aid ticket
- Opportunities for training and development
- Non-unionized environment
- Apprenticeship program reimbursed by the companyFalcon Equipment is an equal opportunity employer.
- We thank all interested applicants; however, only those under consideration and legally entitled to work in Canada shall be contacted.
More about this job
Responsibilities
Coordinate reception, office supplies, communications, and day-to-day administrative operations across the Vancouver Island branches. Support the service and parts departments, help maintain safety and regulatory compliance, and assist employees and visitors with branch needs.
Requirements
A high school diploma or equivalent is required, along with experience in reception, office administration, or a similar role; heavy equipment industry experience is preferred. Candidates should have strong customer service, communication, troubleshooting, computer, and organizational skills, be able to work independently under pressure, and be able to handle up to 60 pounds.
Skills
- Office Administration
- Office Operations Coordination
- Reception
- Customer Service
- Communication
- Organization
- Administrative Support
- Troubleshooting
- Safety and Compliance
- Microsoft Office
- Microsoft Outlook
- Attention to Detail
- Problem Solving
- Time Management
- Professional Interpersonal Skills
- Working Under Pressure
Benefits
- Prescription Coverage
- Paramedical Coverage
- Dental Coverage
- Long-Term Disability
- Paid Sick Days
- Paid Vacation
- RRSP/DPSP Matching Contributions
- First Aid Ticket Premiums
- Training and Development Opportunities
- Apprenticeship Program Reimbursement
- Relocation Packages
- Financial Health Support
- Flexible Work
- Job Security
- Growth Opportunities
Visa sponsorship
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Categories
- Administrative
- Customer Service & Support
- Transportation
- Security & Safety
Keywords
- Office Administration
- Office Operations
- Reception
- Administrative Support
- Service Department
- Parts Department
- Heavy Equipment
- Truck Transportation
- Customer Service
- Troubleshooting
- Microsoft Office
- Microsoft Outlook
- Health Regulations
- Workplace Safety
- Office Supplies
- Branch Operations
- Communication
- Attention to Detail
- First Aid
- RRSP
- DPSP