Part Time Legal and Administrative Assistant

Legal Administrative Assistant

Falcone Law – In-office – Vaughan, Ontario

Part-Time | Opportunity to Grow into Full-Time

Falcone Law is a growing corporate, real estate, wills and estates law firm with offices in Oakville and Vaughan. We are looking for a reliable, organized and proactive Legal Administrative Assistant to join our Vaughan office on a part-time basis, with the potential to grow into a full-time position.

This is a varied administrative role supporting our lawyers and staff with office administration, client matters, accounting-related tasks and general projects. This is a hands-on, in-person position where you will work directly with the lawyers and staff in our Vaughan office.

What You'll Do

General Office Administration

• Provide administrative support to lawyers and staff
• Coordinate couriers, postage, mail and deliveries
• Handle bank runs, deposits and occasional office errands
• Order office supplies and help maintain an organized office
• Assist with scanning, filing, photocopying and document organization
• Send client intake letters and routine correspondence
• Assist with general office projects as required

Legal & Client Administration

• Assist with client minute book cleanup and organization
• Follow up with banks, financial institutions and other lawyers regarding outstanding documentation and discharges
• Track outstanding items and follow up as required
• Assist with client intake and routine client administration
• Help ensure administrative items and follow-ups are completed

Accounting & Posting Support

• Enter and post expenses and costs into CosmoLex
• Post credit card and other office expenses
• Organize invoices, receipts and accounting documentation
• Assist with other basic accounting-related administrative tasks

Other Projects

• Assist with administrative projects as the firm grows
• Help organize and improve office systems and procedures
• Provide occasional assistance with social media and basic marketing tasks

About You

We are looking for someone who is organized, dependable, detail-oriented and proactive, with the ability to manage a variety of responsibilities in a professional office environment.

The ideal candidate will:

• Have previous experience in a law firm or professional office environment
• Have strong organizational and communication skills
• Have access to a reliable vehicle for local bank runs and occasional office errands
• Be comfortable handling both routine administrative tasks and larger projects
• Have strong computer skills and be comfortable learning new software
• Have excellent attention to detail, particularly when entering financial information
• Be comfortable with basic accounting or financial data entry
• Be able to work independently and manage multiple priorities
• Be professional and personable when dealing with clients, banks, couriers, lawyers and service providers
• Take initiative and follow through on tasks
• Enjoy working as part of a team

Experience with CosmoLex or another legal accounting system is an asset but not required.

The Opportunity

This position is initially part-time, with the potential to grow into a full-time role as the needs of the firm and the successful candidate's responsibilities develop.

The role offers exposure to a variety of areas within a busy law firm, including administration, client service, office operations and accounting support. Some days will involve routine administrative work, while others may involve specific projects or helping address an office need. We are looking for someone who enjoys variety, takes initiative and is comfortable contributing wherever needed.

We Offer

• Competitive compensation commensurate with experience
• Health and dental benefits
• Part-time hours initially, with the potential to grow into full-time
• A professional and collaborative work environment
• The opportunity to take on additional responsibilities as the role develops

If you are organized, dependable, detail-oriented and enjoy being someone others can rely on, we'd like to hear from you.

Please submit your resume and a brief note telling us why you think this role would be a good fit. Send to info@falconelaw.ca