Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 12, 2026

Hiring at a glance

View jobs

Open jobs: 5,210
Employers: 2,802

Advertised starting pay

Average starting payCAD / hour: $31.77Across 825 listings
Average starting payCAD / year: $72,461Across 405 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,949Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 13%681 listings
On-site: 85%4,439 listings

Not specified: 1% (40 listings)

Employers hiring include Canada Post - Postes Canada (243), HealthCareersInSask.ca (62), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 19 days ago
CP
Office Administrator
Canadian Plains Energy Services
Lloydminster, SK
- Full-time
An office administrator provides administrative support in the Lloydminster office is approachable, organized, and customer service oriented. The administrator maintains an appropriate…
Added 19 days ago
B
Receptionist, Administration
BDO
Winnipeg, MB
- Full-time
Our Winnipeg office is looking for a Receptionist to join the Administration team. This role i
Added 19 days ago
CS
Office Administrator
Calgary Signs & Wraps
Calgary, AB
- $16 to $18 CAD / hour
- Full-time
Plans, develops, and establishes systems and procedures for office/showroom related activities in accordance with directives established
Added 19 days ago
ZA
Intermediate Contract Administrator
Zeidler Architecture
Calgary, AB
- Contract
Added 19 days ago
RA
Regional Contract Manager
Rockwell Automation
Calgary, AB
- Full-time
Added 19 days ago
RA
Regional Contract Manager
Rockwell Automation
Cambridge, ON
- Full-time
Added 19 days ago
PH
FULL TIME Administrative Assistant
ParaMed Home Health Care
North Bay, ON
- Full-time
Added 19 days ago
H
Receptionist Early Detection
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 19 days ago
M
Strategic Sourcing Specialist
Mantu
Montreal, QC
- Full-time
Added 19 days ago
Operations Supervisor and Driver - Nanaimo, BC
Diabetes Canada / National Diabetes Trust
Nanaimo, BC
Added 19 days ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
Added 19 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Cross Lake 19, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services…
Added 19 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Worsley, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who
Added 19 days ago
Executive Assistant
Government of Alberta
AB
Added 19 days ago
PC
Senior Sourcing Specialist
Parkland Corporation
Burnaby, BC
- Full-time
Added 19 days ago
SF
Human Resources Administrator
Sunrise Farms
Lethbridge, AB
- Full-time
Added 19 days ago
C
Production Administrative Assistant
Clutch
Halifax, NS
- Full-time
Added 19 days ago
E
FULL TIME Administrative Assistant
Extendicare
North Bay, ON · ParaMed - North Bay (McIntyre St.)
- Full-time
Added 19 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Ashern, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 19 days ago
A
Administrative Assistant
Aerotek
Markham, ON
- Other
…facilities and maintenance. This role will deliver a welcoming front-office experience and keep a fast-paced team running…
Added 19 days ago
US
reception clerk
Usine Sartigan inc.
Saint-Honoré-de-Shenley, QC
- Full-time
Added 19 days ago
BO
Executive Assistant
Bank of China (Canada)
Markham, ON
- Full-time
…confidential records, and ensuring the effective day-to-day administration of the…
Added 19 days ago
BA
Office Administrator and Scanning Clerk
Bereavement Authority of Ontario
Toronto, ON
- Contract
As an Office Administrator and Scanning Clerk at the Bereavement Authority of Ontario (BAO), you will support the organization’s digital records and administrative operations through the…
Added 19 days ago
M
Administrative Assistant, Assurance & Accounting
MNP
Edmonton, AB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 19 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
BC · Union Bay, BC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office A

Falk Built Ltd

Executive Assistant & Concierge

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

You stay one step ahead, connect the dots, and keep things moving.

Falkbuilt is digitizing interior construction. Digital Component Construction takes methods the industry already knows and makes them faster, cleaner and smarter, turning building interiors from a disposable expense into a lasting digital asset.

We’re here to change an industry. And we’re having a pretty good time doing it.

As Falkbuilt enters its next stage of growth, we’re looking for an exceptional Executive Assistant to join our Concierge team and play a key role within the Executive Office. Supporting our CEO and President at the heart of a fast-paced, rapidly growing North American headquarters, you’ll help ensure the leaders shaping the future of construction can stay focused on the work that matters most.

At the centre of this role is a trusted partnership with the Chief of Staff and the broader Executive Office. You’ll bring discretion, sound judgment, and exceptional organization to a dynamic environment where no two days are the same.

Why this role is different

You keep complex calendars moving seamlessly, make travel feel effortless, welcome the people who walk through our doors, and help the Executive Office run with the same precision we expect from all Falkers.

Hospitality matters. As part of Falkbuilt’s Concierge team, you help create the experience for everyone from employees and clients to investors and board members, with a commitment to the highest standards of service, professionalism and care.

Discretion is non-negotiable. Priorities change, new challenges show up and new tools and technology, like AI, change how we work. Being tech savvy matters. Anticipating what’s needed before anyone asks is the standard. If you thrive on variety, change and figuring things out, you’ll fit right in. Plus, keeping up with our CEO will help you train for our yearly step-count walking challenge.

The person we’re looking for

You’re organized, resourceful, discreet and almost impossible to rattle. You read the room, anticipate what’s needed, and know when to ask and when to just handle it.

You make complex days feel effortless, from calendars and travel to clients, board members and everything in between. When something goes wrong, you solve it, learn from it and move on.

You’re curious about the business, comfortable with change and new tools, including AI, and always looking for ways to make things work better. A secret love for sales wouldn’t hurt.

What you’ll own

Protect confidentiality - business and personal - without exception.
Run complex calendars for the CEO and President. Priorities shift; you keep the day coherent.
Partner with the Chief of Staff on executive priorities, workflow and follow-through.
Coordinate meetings, deadlines, events, preparation and follow-up.
Welcome clients, partners, investors, board members and visitors with genuine hospitality.
Handle meeting logistics - rooms, technology, catering, materials and the details people only notice when they're missing.
Arrange domestic and international travel for executives, employees and clients.
Drive a company vehicle when needed for airport pickups, hotel drop-offs, client transportation, etc.
Prepare expense reports, corporate credit card reconciliations, executive files, records and confidential documentation.
Support special projects, internal and external company initiatives, client meetings, tradeshows, Branch Summits and other events alongside the fun and dynamic Concierge team.

What success looks like

You earn trust through absolute discretion, sound judgment and professionalism.
Calendars, travel, meetings, events and competing priorities run smoothly even under pressure.
You anticipate problems, know when to make the call and when to ask and quietly get things done.
You appreciate the details, communicate clearly and represent the Executive Office with confidence.
You learn quickly, own mistakes and get better when something doesn’t go as planned.
You use technology, including Microsoft 365, collaboration platforms, and AI, to work smarter and help the team succeed.
High standard, service-first, no silos. We get more done when we work together.

What you bring

5+ years supporting senior executives or C-suite leaders as an Executive Assistant or Executive Administrator.
Exceptional organization, judgment, discretion and written and verbal English communication skills.
Proven experience managing complex calendars, travel, executive communications and confidential information.
Strong proficiency with Microsoft 365 and SharePoint, with comfort using collaboration platforms, modern technology and AI tools.
The ability to work independently, collaborate effectively as part of a team, and adapt quickly when priorities change.
A valid driver’s license, clean driving record and comfort driving guests in a company vehicle.
A service-first mindset, you like people, order, and making hard days look easy.

This is an in-office position at Falkbuilt HQ in Calgary. Occasional travel and after-hours support will be required.

How we work

We are collaborative, hardworking, fast-moving and a little unconventional, well-behaved dogs included.

We work hard, laugh harder, pivot fast and stay curious about what’s next. Every Falker learns how Digital Component Construction actually gets built because understanding the business is everyone’s business. We’re serious about change, less serious about ourselves.

We like people with good instincts, big curiosity and high standards.

We are Falkers.

Let’s talk Falk.

Falkbuilt thanks all applicants for their interest. Only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, travel arrangements, and executive communications while providing high-level administrative support to the CEO and President. They will also act as a key member of the Concierge team, ensuring a welcoming environment for clients, investors, and board members.

Requirements

Candidates must have 5+ years of experience supporting C-suite executives and possess exceptional organizational and communication skills. Proficiency in Microsoft 365, modern collaboration tools, and a valid driver's license are required for this role.

Skills

Executive Support
Calendar Management
Travel Coordination
Hospitality
Discretion
Microsoft 365
SharePoint
AI Tools
Communication
Organization
Problem Solving
Expense Reporting
Event Coordination
Professionalism
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Concierge
Digital Component Construction
Microsoft 365
SharePoint
AI
Calendar Management
Travel Coordination
Expense Reports
Hospitality
Confidentiality
Administrative Support
Corporate Travel
Event Planning
Client Relations
Executive Office
Construction Industry
Collaboration Platforms
Professionalism
Logistics

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