Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,852
Employers: 2,412

Advertised starting pay

Average starting payCAD / hour: $29.26Across 419 listings
Average starting payCAD / year: $72,456Across 374 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%683 listings
On-site: 84%4,079 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (263), HealthCareersInSask.ca (61), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 7 days ago
TF
Administrative Coordinator II
Thermo Fisher Scientific
Whitby, ON
- Full-time
Added 7 days ago
M
Bilingual Administrative Coordinator
Manulife
Montreal, QC
- Full-time
…Most of your incoming requests will directly support the Plan Administration Support team within Plan Member…
Added 7 days ago
PG
Proofreader
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
Added 7 days ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Full-time
Added 7 days ago
EI
Receptionist and Administrative Assistant
EBC Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Office buildings, hospitals and research centers, educational institutions
Added 7 days ago
TT
Responsable de bureau / Office Manager
Transformer Table
Montreal, QC
- $50,000 to $80,000 CAD / year
- Full-time
Added 7 days ago
TP
Proofreader
ThePub Productions
Toronto, ON · Greater Toronto Area, Canada
- $65,000 to $85,000 CAD / year
- Full-time
Added 7 days ago
IS
Supply Chain Management Analyst
InSync Systems
Calgary, AB
- Contract
Added 7 days ago
SF
Finance Admin Assistant – Children’s Services
Siksika Family Services Corporation
Calgary, AB
- Full-time
Added 7 days ago
CO
Court Liaison Officer (Permanent Part-Time) (26-072) - External Closes Oct 23/26
City of Campbell River
Campbell River, BC
- Part-time
Added 7 days ago
Casual Receptionist - Lilythorne Retirement
Claridge Homes
Ottawa, ON
Added 7 days ago
CH
Part Time Receptionist - Lilythorne Retirement
Claridge Homes
Ottawa, ON
- Part-time
Added 7 days ago
UO
Administrative Assistant - Clinical Trials
University of Alberta
Edmonton, AB
- Full-time
Added 7 days ago
VS
Administrative Assistant (2026-10862)
Verve Senior Living
Toronto, ON · North York, ON
- Part-time
Added 7 days ago
RJ
Office Administrator
Raymond James Ltd.
Waterloo, ON
- Full-time
Added 7 days ago
H
Unit Clerk
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Added 7 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Kindersley, SK
- Part-time
Department: Community Health Services Administration
Added 7 days ago
S
Landscape Architecture - Contract Administrator
Stantec
Toronto, ON
- Full-time
Added 7 days ago
Administrative Assistant to Manager - Primary Health Care
Nova Scotia Health and IWK Health
Sydney, NS
Added 7 days ago
UP
Administrative Coordinator/Audit Assistant
Unified Procurement Services Team (UPST)
NB · Chiasson Office, NB
- Full-time
Categories: Business & Financial Services, Administrative & Office Support, Internal Audit
Added 7 days ago
W
Procurement Specialist, Electrical & Instrumentation
Worley
AB · Edmonton, AB
- Full-time
Added 7 days ago
S
Executive Assistant
Stifel
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
Added 7 days ago
RJ
Office Administrator
Raymond James
Waterloo, ON
- Full-time
Added 7 days ago
NT
Administrative assistant
NT Temps
Alliston, ON
- Full-time
Added 7 days ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…

Falk Built Ltd

Executive Assistant & Concierge

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

You stay one step ahead, connect the dots, and keep things moving.

Falkbuilt is digitizing interior construction. Digital Component Construction takes methods the industry already knows and makes them faster, cleaner and smarter, turning building interiors from a disposable expense into a lasting digital asset.

We’re here to change an industry. And we’re having a pretty good time doing it.

As Falkbuilt enters its next stage of growth, we’re looking for an exceptional Executive Assistant to join our Concierge team and play a key role within the Executive Office. Supporting our CEO and President at the heart of a fast-paced, rapidly growing North American headquarters, you’ll help ensure the leaders shaping the future of construction can stay focused on the work that matters most.

At the centre of this role is a trusted partnership with the Chief of Staff and the broader Executive Office. You’ll bring discretion, sound judgment, and exceptional organization to a dynamic environment where no two days are the same.

Why this role is different

You keep complex calendars moving seamlessly, make travel feel effortless, welcome the people who walk through our doors, and help the Executive Office run with the same precision we expect from all Falkers.

Hospitality matters. As part of Falkbuilt’s Concierge team, you help create the experience for everyone from employees and clients to investors and board members, with a commitment to the highest standards of service, professionalism and care.

Discretion is non-negotiable. Priorities change, new challenges show up and new tools and technology, like AI, change how we work. Being tech savvy matters. Anticipating what’s needed before anyone asks is the standard. If you thrive on variety, change and figuring things out, you’ll fit right in. Plus, keeping up with our CEO will help you train for our yearly step-count walking challenge.

The person we’re looking for

You’re organized, resourceful, discreet and almost impossible to rattle. You read the room, anticipate what’s needed, and know when to ask and when to just handle it.

You make complex days feel effortless, from calendars and travel to clients, board members and everything in between. When something goes wrong, you solve it, learn from it and move on.

You’re curious about the business, comfortable with change and new tools, including AI, and always looking for ways to make things work better. A secret love for sales wouldn’t hurt.

What you’ll own

Protect confidentiality - business and personal - without exception.
Run complex calendars for the CEO and President. Priorities shift; you keep the day coherent.
Partner with the Chief of Staff on executive priorities, workflow and follow-through.
Coordinate meetings, deadlines, events, preparation and follow-up.
Welcome clients, partners, investors, board members and visitors with genuine hospitality.
Handle meeting logistics - rooms, technology, catering, materials and the details people only notice when they're missing.
Arrange domestic and international travel for executives, employees and clients.
Drive a company vehicle when needed for airport pickups, hotel drop-offs, client transportation, etc.
Prepare expense reports, corporate credit card reconciliations, executive files, records and confidential documentation.
Support special projects, internal and external company initiatives, client meetings, tradeshows, Branch Summits and other events alongside the fun and dynamic Concierge team.

What success looks like

You earn trust through absolute discretion, sound judgment and professionalism.
Calendars, travel, meetings, events and competing priorities run smoothly even under pressure.
You anticipate problems, know when to make the call and when to ask and quietly get things done.
You appreciate the details, communicate clearly and represent the Executive Office with confidence.
You learn quickly, own mistakes and get better when something doesn’t go as planned.
You use technology, including Microsoft 365, collaboration platforms, and AI, to work smarter and help the team succeed.
High standard, service-first, no silos. We get more done when we work together.

What you bring

5+ years supporting senior executives or C-suite leaders as an Executive Assistant or Executive Administrator.
Exceptional organization, judgment, discretion and written and verbal English communication skills.
Proven experience managing complex calendars, travel, executive communications and confidential information.
Strong proficiency with Microsoft 365 and SharePoint, with comfort using collaboration platforms, modern technology and AI tools.
The ability to work independently, collaborate effectively as part of a team, and adapt quickly when priorities change.
A valid driver’s license, clean driving record and comfort driving guests in a company vehicle.
A service-first mindset, you like people, order, and making hard days look easy.

This is an in-office position at Falkbuilt HQ in Calgary. Occasional travel and after-hours support will be required.

How we work

We are collaborative, hardworking, fast-moving and a little unconventional, well-behaved dogs included.

We work hard, laugh harder, pivot fast and stay curious about what’s next. Every Falker learns how Digital Component Construction actually gets built because understanding the business is everyone’s business. We’re serious about change, less serious about ourselves.

We like people with good instincts, big curiosity and high standards.

We are Falkers.

Let’s talk Falk.

Falkbuilt thanks all applicants for their interest. Only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, travel arrangements, and executive communications while providing high-level administrative support to the CEO and President. They will also act as a key member of the Concierge team, ensuring a welcoming environment for clients, investors, and board members.

Requirements

Candidates must have 5+ years of experience supporting C-suite executives and possess exceptional organizational and communication skills. Proficiency in Microsoft 365, modern collaboration tools, and a valid driver's license are required for this role.

Skills

Executive Support
Calendar Management
Travel Coordination
Hospitality
Discretion
Microsoft 365
SharePoint
AI Tools
Communication
Organization
Problem Solving
Expense Reporting
Event Coordination
Professionalism
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Concierge
Digital Component Construction
Microsoft 365
SharePoint
AI
Calendar Management
Travel Coordination
Expense Reports
Hospitality
Confidentiality
Administrative Support
Corporate Travel
Event Planning
Client Relations
Executive Office
Construction Industry
Collaboration Platforms
Professionalism
Logistics

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