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Added 1 min ago
Field Office Administrator
Spartan Delta Corp.
Calgary, AB
Full-time
Spartan is seeking an individual to fulfill the responsibilities of a Field Office Administrator to join the Field Operations team. This role is primarily responsible for providing…
Added 1 min ago
Technician Onsite Support (Soutien technique sur place)
AVI-SPL Canada
Montreal, QC
Full-time
Added 16 mins ago
Service Administrator - III
Raise
Clairmont, AB
Contract
We at Raise are hiring a Service Administrator - III for one of our top clients. After establishing themselves as an industry leader, they’re now expanding their team to meet rising demand.…
Added 16 mins ago
Senior Systems Analyst, Help Desk Manager & End Point Support
Canadian Standards Association
Toronto, ON
Full-time
Certifications considered an asset: CompTIA A+ or Network+, Microsoft 365 Certified: Modern Desktop Administrator Associate, ITIL Foundation, or AVIXA CTS. Bilingualism (English/French) is…
Added 31 mins ago
Technology Support Technician
Picton Mahoney Asset Management
Toronto, ON
Full-time
Certifications such as MS-102 (Microsoft 365 Administrator) and MD-102 are considered an asset.
Added 45 mins ago
Institute and Graduate Administrator
Carleton University
Ottawa, ON
Other
Job Title: Institute and Graduate Administrator
Added 45 mins ago
Database and Software Administrator
AtkinsRéalis
Mississauga, ON
Full-time
The Database Administrator (DBA) & Software Administrator supports Candu Projects by ensuring the availability, performance, security, and integrity of Oracle, MSSQL, and IBM Informix…
Added 45 mins ago
Database and Software Administrator
AtkinsRéalis
Mississauga, ON
Full-time
The Database Administrator (DBA) & Software Administrator supports Candu Projects by ensuring the availability, performance, security, and integrity of Oracle, MSSQL, and IBM Informix…
Added 45 mins ago
Sales Administrator
Clean Harbors
Brampton, ON
Part-time
Clean Harbors/Safety-Kleen is seeking a part-time Sales Administrator responsible for analyzing, reporting sales information and providing overall administrative support to the Eastern…
Added 45 mins ago
Technology Support Technician
PICTON Investments
Toronto, ON
Full-time
Certifications such as MS-102 (Microsoft 365 Administrator) and MD-102 are considered an asset.
Added 1 hour ago
Accounts Payable Administrator
Jumpstart Refugee Talent - Partner
Toronto, ON
Full-time
…is currently looking to add an experienced Accounts Payable Administrator to their…
Added 1 hour ago
US Payroll Administrator (12-16 Month Contract)
Lallemand
Montreal, QC
Contract
Added 1 hour ago
Administrator & Fundraising Coordinator
Pesce & Associates Human Resources Consultants
Toronto, ON
Full-time
FSWC is seeking a dependable and organized Administrator & Fundraising Coordinator to provide day-to-day administrative support and assist with fundraising activities. This newly created…
Added 1 hour ago
EHS&T Administrator (Temporary)
Boart Longyear
Temiskaming Shores, ON · Saskatoon, SK
We are looking to hire a EHS&T Administrator to support our operations in Western Canada. This role can be based out of our Haileybury facility or our Saskatoon, facility.
Added 1 hour ago
Executive Assistant & Concierge
Falk Built Ltd
Calgary, AB
Full-time
5+ years supporting senior executives or C-suite leaders as an Executive Assistant or Executive Administrator.
Added 1 hour ago
Senior Accounts Payable Administrator
IMT CORPORATION
ON
$50,200 to $68,300 CAD / year
Full-time
Elevate your expertise with IMT Precision! We are recruiting for a Senior Accounts Payable Administrator to join our team and contribute to the delivery of essential manufacturing solutions…
Added 1 hour ago
Accounts Payable Administrator
Flanagan Foodservice Inc
Kitchener, ON
$40,000 to $50,000 CAD / year
Full-time
Position Title: Accounts Payable Administrator
Added 1 hour ago
Contract Administrator
Convergint Technologies Ltd
Ottawa, ON · Calgary, AB · AB · Brantford, ON · Mississauga, ON · Regina, SK · Burnaby, BC · Dartmouth, NS · NB
$60,000 to $65,000 CAD / year
Convergint is currently recruiting for a team-oriented, results-driven, Contract Administrator to join our amazing culture. Under direct supervision, the Contract Administrator will assist…
Added 1 hour ago
Project Administrator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be…
Added 1 hour ago
Production Administrator- 7/7 or 14/14
Weldco-Beales MFG Alberta Ltd
Fort McMurray, AB
Full-time
Weldco Heavy Industries (WHI) is hiring a Production Administrator to join our team at our steel fabrication and repair facility in Fort McKay, Alberta.
Added 1 hour ago
Financial Controls & Reconciliations Analyst
Toronto Transit Commission Pension Fund Society
Toronto, ON
Full-time
Experience in investment accounting, a pension plan, asset management, investment management, a fund administrator, or another financial services environment is preferred.
Added 1 hour ago
Windows Systems Administrator - L3
Global Relay
Vancouver, BC
The Windows Administrator – L3, is a key member of the Operations team and works closely with other System Administrators, Desktop, Security, and Cyber Security Operations Center teams. The…
Added 1 hour ago
Office Administrator
Canadian Plains Energy Services
Lloydminster, SK
Full-time
An office administrator provides administrative support in the Lloydminster office is approachable, organized, and customer service oriented. The administrator maintains an appropriate…
Added 1 hour ago
Administrative Assistant - Schools
The Muslim Association of Canada
Mont-Royal, QC
Reporting Structure: This position reports directly to the Principal/Administrator. The responsibilities of the Administrative Assistant will include, but are not limited to:
Added 1 hour ago
Office Administrator, (Calgary) - Facilities and Corporate Services
Alberta Blue Cross
Calgary, AB · Hybrid
Full-time
…a collaborative, people-focused, and results-driven Office Administrator in our new Calgary office to manage all daily office…

Falk Built Ltd

Executive Assistant & Concierge

Calgary, AB, Canada

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

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Original job description

You stay one step ahead, connect the dots, and keep things moving.

Falkbuilt is digitizing interior construction. Digital Component Construction takes methods the industry already knows and makes them faster, cleaner and smarter, turning building interiors from a disposable expense into a lasting digital asset.

We’re here to change an industry. And we’re having a pretty good time doing it.

As Falkbuilt enters its next stage of growth, we’re looking for an exceptional Executive Assistant to join our Concierge team and play a key role within the Executive Office. Supporting our CEO and President at the heart of a fast-paced, rapidly growing North American headquarters, you’ll help ensure the leaders shaping the future of construction can stay focused on the work that matters most.

At the centre of this role is a trusted partnership with the Chief of Staff and the broader Executive Office. You’ll bring discretion, sound judgment, and exceptional organization to a dynamic environment where no two days are the same.

Why this role is different

You keep complex calendars moving seamlessly, make travel feel effortless, welcome the people who walk through our doors, and help the Executive Office run with the same precision we expect from all Falkers.

Hospitality matters. As part of Falkbuilt’s Concierge team, you help create the experience for everyone from employees and clients to investors and board members, with a commitment to the highest standards of service, professionalism and care.

Discretion is non-negotiable. Priorities change, new challenges show up and new tools and technology, like AI, change how we work. Being tech savvy matters. Anticipating what’s needed before anyone asks is the standard. If you thrive on variety, change and figuring things out, you’ll fit right in. Plus, keeping up with our CEO will help you train for our yearly step-count walking challenge.

The person we’re looking for

You’re organized, resourceful, discreet and almost impossible to rattle. You read the room, anticipate what’s needed, and know when to ask and when to just handle it.

You make complex days feel effortless, from calendars and travel to clients, board members and everything in between. When something goes wrong, you solve it, learn from it and move on.

You’re curious about the business, comfortable with change and new tools, including AI, and always looking for ways to make things work better. A secret love for sales wouldn’t hurt.

What you’ll own

Protect confidentiality - business and personal - without exception.
Run complex calendars for the CEO and President. Priorities shift; you keep the day coherent.
Partner with the Chief of Staff on executive priorities, workflow and follow-through.
Coordinate meetings, deadlines, events, preparation and follow-up.
Welcome clients, partners, investors, board members and visitors with genuine hospitality.
Handle meeting logistics - rooms, technology, catering, materials and the details people only notice when they're missing.
Arrange domestic and international travel for executives, employees and clients.
Drive a company vehicle when needed for airport pickups, hotel drop-offs, client transportation, etc.
Prepare expense reports, corporate credit card reconciliations, executive files, records and confidential documentation.
Support special projects, internal and external company initiatives, client meetings, tradeshows, Branch Summits and other events alongside the fun and dynamic Concierge team.

What success looks like

You earn trust through absolute discretion, sound judgment and professionalism.
Calendars, travel, meetings, events and competing priorities run smoothly even under pressure.
You anticipate problems, know when to make the call and when to ask and quietly get things done.
You appreciate the details, communicate clearly and represent the Executive Office with confidence.
You learn quickly, own mistakes and get better when something doesn’t go as planned.
You use technology, including Microsoft 365, collaboration platforms, and AI, to work smarter and help the team succeed.
High standard, service-first, no silos. We get more done when we work together.

What you bring

5+ years supporting senior executives or C-suite leaders as an Executive Assistant or Executive Administrator.
Exceptional organization, judgment, discretion and written and verbal English communication skills.
Proven experience managing complex calendars, travel, executive communications and confidential information.
Strong proficiency with Microsoft 365 and SharePoint, with comfort using collaboration platforms, modern technology and AI tools.
The ability to work independently, collaborate effectively as part of a team, and adapt quickly when priorities change.
A valid driver’s license, clean driving record and comfort driving guests in a company vehicle.
A service-first mindset, you like people, order, and making hard days look easy.

This is an in-office position at Falkbuilt HQ in Calgary. Occasional travel and after-hours support will be required.

How we work

We are collaborative, hardworking, fast-moving and a little unconventional, well-behaved dogs included.

We work hard, laugh harder, pivot fast and stay curious about what’s next. Every Falker learns how Digital Component Construction actually gets built because understanding the business is everyone’s business. We’re serious about change, less serious about ourselves.

We like people with good instincts, big curiosity and high standards.

We are Falkers.

Let’s talk Falk.

Falkbuilt thanks all applicants for their interest. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant will manage complex calendars, travel arrangements, and executive communications while providing high-level administrative support to the CEO and President. They will also act as a key member of the Concierge team, ensuring a welcoming environment for clients, investors, and board members.

Requirements

Candidates must have 5+ years of experience supporting C-suite executives and possess exceptional organizational and communication skills. Proficiency in Microsoft 365, modern collaboration tools, and a valid driver's license are required for this role.

Skills

Executive Support
Calendar Management
Travel Coordination
Hospitality
Discretion
Microsoft 365
SharePoint
AI Tools
Communication
Organization
Problem Solving
Expense Reporting
Event Coordination
Professionalism
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Concierge
Digital Component Construction
Microsoft 365
SharePoint
AI
Calendar Management
Travel Coordination
Expense Reports
Hospitality
Confidentiality
Administrative Support
Corporate Travel
Event Planning
Client Relations
Executive Office
Construction Industry
Collaboration Platforms
Professionalism
Logistics

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