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Family Service Toronto

Client Payment Administrator

Toronto, ON, Canada

Pay: $45,967 to $56,549 CAD / year
Job type: Full-time · Temporary
Working hours: 35 hours per week
Posting language: English
Posted: Sep 28, 2026

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Original job description

POSITION DETAILS

Client Payment Administrator

Program:

PassportONE

Contract:

Multiple openings for 6-month temporary contract; Full-Time, 35 hours per week

Location:

128A Sterling Rd and from a safe home-based office as required Salary:

$45,967– $56,549 BU Salary Grade 5 Application Deadline:

Oct 09th,2026 by 5:00 pm File Number:

PP1 #28-26 - with cover letter and resume

E-Mail:

hrdep@familyservicetoronto.org

Mail:

HR, 355 Church Street, Toronto ON M5B 0B2

Web:

familyservicetoronto.org

Grow with us!

Family Service Toronto (FST) helps people face a wide variety of life challenges. For over 100 years, we have worked with individuals, families and communities destabilized by precarious mental health and/or socioeconomic circumstances, to achieve greater resilience, stability and equity.

We’re proud of our people and culture! We are constantly evolving what we do and how we do it. Our work is grounded in the lived experience of the clients and the community. We celebrate diversity, equity, inclusion, and excellence. We are agile, learning and always willing to try new things.

The Opportunity!

Reporting to the Manager, PassportONE-Client Payments, the Client Payment Administrator will perform financial responsibilities for the PassportONE program. PassportONE is part of Family Service Toronto’s Developmental Services that includes DS- Children & CE, DS-Adult & Person-Directed Planning and Passport Programs. PassportONE improves the Passport Program experience by ensuring client invoice processing and reimbursement is efficient and timely.

Responsibilities:

Verifies that disbursements are within budget and receipts and authorizations are valid.
Verifies and ensures arithmetical accuracy of invoices.
Identifies issues and communicate with Passport Agencies (PAs) through eForm routing process to resolve the problems.
Processes invoice data to eForm in a timely and accurate manner. Ensures that the expenses comply with the Ministry of Children, Community and Social Services guidelines and PassportONE policies.
Processes invoices through TPA Portal as required.
Adjusts client relationship in CRM as needed.
Prepares, checks and reviews invoice batches to ensure accuracy daily.
Flags problems while processing invoices and notifies PAs and Manager PassportONE-Client Payments.
Assists in annual audit by retrieving required documents.
Provide back-up to Accounts Payable Administrator as required.
Contributes and assists in the development of organizational and departmental policies and services pertinent to the role.
Provides feedback and suggests changes to improve efficiency and effectiveness of PassportONE systems, user manuals, procedures and routines.
May be assigned additional duties that are consistent with this role.

Qualifications:

One to two years community college or a combination of education and experience in a relevant field.
One to three years’ experience working in financial services (e.g., accounts payable, working with a general ledger).
Familiarity with accounting principles and accounts payable procedures.
Intermediate in MS EXCEL, WORD, Outlook and CRM.
Experience in use of computerized accounting software (e.g., Great Plains).
Demonstrated initiative, professionalism and reliability including the ability to carry out required duties in a detailed-oriented, methodical and thorough manner.
Ability to carry out multiple tasks, work under pressure and organize work to meet peak period requirements.
Ability to prioritize, flag critical issues and problem solve.
Experience working in a team-oriented, collaborative environment.
Excellent organizational skills including the ability to carry out required duties in a detailed, methodical and thorough manner.
Good communication and human relations skills; strong customer service approach.
Ability to convey accounts payable-related information to clients, staff and vendors with clarity, accuracy and tact.
Working knowledge of relevant legislation.
Ability to maintain confidentiality.
Demonstrated commitment to principles of social justice, equity, inclusion and cultural competency.
Current criminal reference check with vulnerable sector check satisfactory to FST.

Interested?

This job posting is for the new vacancies within our organization. We are actively seeking qualified candidates to fill this current position as soon as possible. If you meet the listed qualifications and are interested in joining our team, we encourage you to apply.

Please indicate file number PP1 #28-26 on your application and submit cover letter and resume by October 09^th,2026 by 5:00 pm to hrdep@familyservicetoronto.org

Our goal is to attract, develop, and retain highly talented individuals from diverse backgrounds allowing us to benefit from a wide variety of experiences and perspectives.

We actively encourage applicants from all equity seeking groups. First Nations, Inuit, Métis, Black and People of Colour, people with disabilities, people of diverse gender expression, and people with lived experience of poverty are encouraged to apply.
In accordance with Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and FST’s Equity and Inclusion policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance. Family Service Toronto does not use artificial intelligence (AI) or automated tools to screen, assess, or select applicants during the recruitment process.

We thank all applicants and will contact the individuals selected for an interview.

Apply About employer

More about this job

Responsibilities

Verify and process client invoices, reimbursements, and disbursements accurately and promptly, ensuring compliance with program policies and ministry guidelines. Resolve invoice issues with Passport Agencies, support audits and accounts payable coverage, and contribute to improvements in program systems and procedures.

Requirements

Requires one to two years of community college education or equivalent relevant education and experience, plus one to three years of financial services experience. Candidates should know accounting and accounts payable procedures, have intermediate Microsoft Office and CRM skills, and demonstrate accuracy, organization, communication, confidentiality, and a commitment to equity and inclusion.

Skills

Accounts Payable
Invoice Processing
Financial Verification
Accounting Principles
Microsoft Excel
Microsoft Word
Microsoft Outlook
Customer Service
Communication
Organization
Problem Solving
Prioritization
Confidentiality
Teamwork
Attention To Detail
Cultural Competency

Visa sponsorship

Not detected in the job text

Keywords

Passport Program
Accounts Payable
Invoice Processing
Client Reimbursements
Disbursements
Financial Services
Accounting Principles
General Ledger
Microsoft Excel
Microsoft Word
Microsoft Outlook
Great Plains
TPA Portal
Eform Routing
Budget Verification
Invoice Reconciliation
Audit Support
Ministry Guidelines
Confidentiality
Customer Service
Problem Solving
Cultural Competency
Social Justice
Equity And Inclusion

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