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Fanshawe College

Events & Engagement Officer

London, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 10, 2026
Experience: Post-secondary 3 year diploma or degree or equivalent in Corporate Communications, Event Planning or similar field; or equivalent combination of Education and Experience
Posting language: English
Posted: Nov 10, 2026

Original job description

This position is subject to the terms of Appendix D in the Full-Time Support Staff Collective Agreement.

Note: This is for 1 Temporary Full-Time vacancy until November 29, 2027. This position is in-person work based in London, Ontario. This position is deemed a critical replacement vacancy.

Payband: This position is paid at Payband I, $41.20 - $47.57 per hour

Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m. with occasional evenings and weekends for special events.

Why this Role is Important

Reporting to the Manager, Domestic Student Recruitment & Special Events, the Events & Engagement Officer supports the planning, coordination, and delivery of student recruitment and corporate events. The Officer plays a key role in creating welcoming, engaging, and well-organized experiences for prospective students, their supporters, and internal and external stakeholders.

How You'll Make An Impact

Event Management

Develop, Coordinate, Execute And Evaluate Corporate Events As Well As Assist Other Departments To Organize And Plan Other Special Events By

Organize and implement signature events with a focus on student recruitment
Lead the planning, logistics, and execution of recruitment events on and off campus, as well as virtual (e.g., CIP, Guidance Symposium, Level Up, program information sessions, tours, outreach events)
Coordinate event details including scheduling, registration, AV, venue setup, catering, materials, and volunteers/staffing
Work with vendors and internal partners to ensure smooth event delivery
Anticipate event logistics and timelines, develop event work back schedules
Produce appropriate invites and signage for events
Arrange for event set-up and take-down
Propose promotional materials as required
Prepare all materials and logistical requirements for the events - name tags, signage, giveaways, audio visual equipment, catering, etc.
Prepare proposed budget for each event for approval by internal stakeholders
Ensure that all facility and event requirements adhere to college policies and relevant legislation, following risk management protocols in event planning to protect the health and safety of all participants
Presents to Project teams/task forces pre and post event
Collects and submits invoices for payment
Investigate and analyze potential events that will position Fanshawe as a leader in education and in the community, based on audience, venue, timing, cost and opportunity

Student Communications Support

Support the implementation of student-focused communications and engagement initiatives, in collaboration with Recruitment and Communications Officers
Work cross-functionally to support student recruitment efforts for prospective students and engagement efforts for current students
Support Communications Officers in drafting, editing, and distributing student communications across email, social media, newsletters and web platforms
Assist in maintaining content on event webpages and student recruitment digital platforms
Monitor student inquiries related to recruitment events and provide timely, accurate responses
Gather photos, student stories, and other content to support recruitment communications, in coordination with the broader recruitment and communications team.
Coordinate with other marketing and communication resources as needed for events, including photography, media promotion

Administration & Reporting

Prepare event summary reports including attendance, budget and direct attendee feedback as well as recommendations for future events
Maintain accurate records of event logistics, communications, and participant data
Support the Supervisor in tracking project timelines and deliverables

Performs Other Duties As Assigned

What You'll Bring

Post-secondary 3 year diploma or degree or equivalent in Corporate Communications, Event Planning or similar field; or equivalent combination of Education and Experience
Minimum of 5 years of knowledge of industry best practices and emerging trends in social media, websites, branding design and production
Experience in writing and editing for a variety of audiences for an established brand or organization with diverse and engaged audiences
Experience in project management in a collaborative environment involving cross-functional teams on time-sensitive tasks
Substantial experience in corporate events planning. The incumbent must have experience working with a variety of vendors to be able to negotiate services and fees as well as experience working with senior staff to plan high level corporate events
Ability to work under pressure with tight and competing deadlines is required
Strong project management skills; demonstrated ability in working independently and working as a team member, along with solid decision-making abilities

Ready to Apply?

If you’re ready to strengthen our student experience and contribute to something bigger - we’d love to hear from you. Submit your application by the specified closing date.

Fanshawe College uses Workday to manage recruitment and hiring processes.

Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Apply on LinkedIn About employer

More about this job

Responsibilities

Plans, coordinates, delivers, and evaluates corporate and student recruitment events, including in-person, off-campus, and virtual events. Supports student communications and engagement, coordinates event logistics and vendors, and maintains records and reports on attendance, budgets, and feedback.

Requirements

Requires a three-year post-secondary diploma or degree in corporate communications, event planning, or a similar field, or an equivalent combination of education and experience. Candidates need at least five years of relevant knowledge and experience, including substantial corporate event planning, project management, writing and editing, and vendor negotiation.

Skills

Event Planning
Event Coordination
Project Management
Corporate Event Planning
Student Recruitment
Student Communications
Writing And Editing
Social Media
Website Content Management
Branding
Vendor Negotiation
Budgeting
Risk Management
Cross-Functional Collaboration
Event Reporting
Decision-Making

Visa sponsorship

Not detected in the job text

Keywords

Corporate Events
Student Recruitment
Event Planning
Event Logistics
Virtual Events
On-Campus Events
Off-Campus Events
Event Registration
Audio-Visual Equipment
Venue Setup
Catering
Vendor Management
Vendor Negotiation
Event Budgets
Risk Management
Health And Safety
Student Communications
Email Communications
Social Media
Newsletters
Web Platforms
Event Webpages
Digital Recruitment Platforms
Content Writing
Editing
Branding
Project Management
Attendance Reporting
Participant Data
Workday

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Jobs in Canada