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Added 21 mins ago
XG
Mining Manager
Xtrava Group
ON · Ontario, Canada
- $150,000 to $250,000 CAD / year
- Full-time
…broader leadership responsibilities and progress through the…
Added 51 mins ago
CH
Guest Experience Representative, Calgary (Winter 2026/27)
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Part-time
An opportunity to grow and learn in a work environment that promotes feedback and development.
Added 1 hour ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
We are seeking an experienced Project Manager with a minimum of 10 years of experience managing Information Technology projects, along with a valid PMP or PRINCE2 Practitioner…
Added 1 hour ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
We are seeking an experienced Project Manager with a minimum of 10 years of experience managing Information Technology projects, along with a valid PMP or PRINCE2 Practitioner…
Added 1 hour ago
SD
Front Store Manager, Salaried Full Time Day
Shoppers Drug Mart
Orangeville, ON
- Full-time
The Front Store Manager (FSM) is responsible for managing the overall Front Store’s performance. The Front Store includes all areas of the store, including cosmetics, excluding Pharmacy.…
Added 1 hour ago
PG
Manufacturing Engineering Manager
Pangeo Group
Vaughan, ON
- $100,000 to $130,000 CAD / year
- Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Engineering Manager, you lead the Manufacturing Engineering function and carry full…
Added 1 hour ago
PG
Plant Manager-Manufacturing
Pangeo Group
Vaughan, ON
- $150,000 to $190,000 CAD / year
- Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. The Plant Manager runs it, end to end. You own the safe, orderly, efficient operation of the…
Added 1 hour ago
J
Chargé de Programme en évènementiel
JPdL
Montreal, QC
- Full-time
Position: Program Manager in Events, Montreal, QC
Added 2 hours ago
AC
Senior Manager, Canadian Corporate Tax
ACCA Careers
Markham, ON
- Full-time
Network in the local business community, consider business development opportunities and contribute to the preparation and delivery of competitive proposals to meet client needs
Added 2 hours ago
AC
Manager, U.S. Corporate Tax
ACCA Careers
Toronto, ON
- Full-time
Network in the local business community, consider business development opportunities and contribute to the preparation and delivery of competitive proposals to meet client needs
Added 2 hours ago
J
Senior Analyst, Customer Analytics (12-month contract)
Jobber
Kitchener, ON
- Contract
Are you passionate about using data to drive impactful business decisions?
Added 2 hours ago
BT
Bilingual Service Desk Analyst
Buchanan Technologies
Charlottetown, PE
- Full-time
Support Microsoft Windows environments, Microsoft 365 applications, mobile devices, and common business applications
Added 2 hours ago
AC
Senior Tax Manager
Accountor CPA
Calgary, AB
- Full-time
We are seeking an experienced Tax Manager to join our growing accounting and tax practice.
Added 2 hours ago
Meat - Meat Cutter
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Sherwood Park, AB
What began as a meat delivery business in Stellarton, Nova Scotia has grown to over 128,000 teammates at corporate-owned and franchised/affiliate store locations. Sobeys Capital…
Added 2 hours ago
Sales Associate
Laura Canada
Windsor, ON
Effectively develops customer relationships by applying Laura Canada’s Clientele Development tools.
Added 2 hours ago
QR
Warehouse - Team Leader
Quincaillerie Richelieu
Kitchener, ON
- Full-time
· Report any concerns to senior warehouse manager
Added 2 hours ago
QR
Sales Representative - Retail
Quincaillerie Richelieu
Barrie, ON
- Full-time
…including Peterborough and Kawartha Region. The position focuses on business development with both existing and new customers, maintaining strong customer relationships, and promoting our…
Added 2 hours ago
QR
Sales Representative - Retail
Quincaillerie Richelieu
Rocky View No 44, AB · Rocky View County, Ouest du Canada
- Full-time
…position will work out of the Calgary office and focuses on business development both existing and new, maintaining strong customer relationships, and promoting our innovative product…
Added 2 hours ago
QR
Sales Representative - Coatings
Quincaillerie Richelieu
Rocky View No 44, AB · Rocky View County, Ouest du Canada
- Full-time
…position will work out of the Calgary office and focuses on business development both existing and new, maintaining strong customer relationships, and promoting our innovative product…
Added 2 hours ago
QR
Sales Representative - Industrial
Quincaillerie Richelieu
Kitchener, ON
- Full-time
· Be responsible for any existing sales and focus on new business development.
Added 2 hours ago
QR
Sales Representative - Industrial
Quincaillerie Richelieu
Mississauga, ON
- Full-time
· Be responsible for any existing sales and focus on new business development.
Added 2 hours ago
QR
Sales Representative - Retail Saskatchewan
Quincaillerie Richelieu
Remote, Canada
- Full-time
- Remote
…proximity of Saskatoon. Under the supervision of the Retail Sales Manager, the Representative will ensure the development of new customers and the retention of existing customers in the…
Added 2 hours ago
QR
Warehouse Supervisor
Quincaillerie Richelieu
Barrie, ON
- Full-time
28. Perform all other related duties as assigned by the Operations Manager. Responsibilities and duties may be modified or reassigned based on operational requirements and business needs.
Added 2 hours ago
QR
National Account Sales Manager-Retail
Quincaillerie Richelieu
Remote, Canada
- Full-time
- Remote
At Richelieu, we believe that sustainable growth is built on strong business relationships, a deep understanding of markets, and a constant ability to create value for our customers. In…
Added 2 hours ago
QR
Product Manager – Door Hardware
Quincaillerie Richelieu
Kitchener, ON
- Full-time
We are seeking a dynamic, experienced Product Manager – Door Hardware to drive product strategy, sales growth, and market development within the door and builders’ hardware industry. Based…

Fanshawe College

Executive Assistant to Senior Vice-President Academic

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 14, 2026
Experience: Minimum 7 years’ of related and progressive experience in executive-level administrative support within a complex, high-paced organization
Posting language: English
Posted: Oct 15, 2026

Original job description

Note: This is for 1 Regular Full-Time vacancy. This position is deemed a critical replacement vacancy.

Why this Role is Important

Reporting to the Vice President or member of the Executive Leadership Team (ELT), the Executive Assistant is a high-impact role providing expert-level administrative, project, and strategic support in a confidential and politically sensitive environment. This role is central to the effective operation of the executive office, requiring superior organizational skills, discretion, and proactive initiative. The Executive Assistant acts as an extension of their leader, proactively anticipating needs, managing complex calendars, coordinating high-level initiatives, and serving as a critical liaison across the institution and with external stakeholders.

How You’ll Make An Impact

Executive Calendar & Communications Management

Manage front-office interactions, greeting visitors and ensuring professional, tactful communication with executives, government officials, and external stakeholders
Manage and optimize the executive’s complex calendar, including scheduling high-priority meetings and engagements
Screen, triage, and prioritize incoming communications (emails, calls,correspondence), drafting and responding on behalf of the leader when appropriate
Monitor key deadlines and upcoming commitments to ensure the executive office is well-prepared and informed

Confidential & Strategic Administrative Support

Manage confidential and high-stakes situations, escalating matters appropriately when needed
Handle sensitive negotiations and crisis management with discretion and sound judgment
Support executive decision-making by providing well-researched insights on sensitive issues
Prepare confidential briefing notes, reports, presentations, and correspondence with accuracy and discretion
Support governance and policy processes through timely documentation, meeting preparation, and strategic follow-up
Maintain awareness of emerging priorities and provide research and insight to support executive decision-making
Oversee compliance with college policies, ensuring regulatory and institutional governance requirements are met
Maintain deep knowledge of institutional policies, procedures, and strategic priorities

Meeting & Event Coordination

Plan and coordinate internal and external meetings, leadership team sessions, board and committee meetings, stakeholder engagements, and strategic retreats, ensuring cost-effective and logistical efficiency
Manage meeting logistics including agendas, materials preparation, minute-taking, and follow-up action tracking
Provide confidential administrative support for committees and councils, including agenda creation, document preparation, and action item monitoring

Stakeholder Liaison & Relationship Management

Serve as a key liaison between the executive’s office and senior executives, board members, government officials, and external partners
Cultivate strong, professional relationships that facilitate collaboration, diplomacy, and effective communication
Navigate complex governance, political, and regulatory matters with diplomacy and professionalism
Collaborate with other executive assistants and administrative teams to manage peak workloads and provide cross-departmental support
Interpret and explain departmental and college policies, referring complex issues to leadership as needed

Process Improvement, Budget Oversight & Initiative Support

Identify opportunities to streamline administrative workflows and improve efficiency within the executive office
Lead or support special projects and initiatives aligned with the executive’s office strategic objectives
Develop tools, templates, and processes to support project tracking, alignment, and reporting
Monitor and maintain departmental budget, overseeing financial summaries and expense approvals
Lead the preparation of the annual operating budget in collaboration with relevant stakeholders
Assess expense claims for compliance with institutional policies and procedures

Records & Document Management

Prepare, organize, maintain, and safeguard confidential files, correspondence, and institutional records
Ensure document version control, accessibility, and compliance with information management standards
Monitor the timely review, archival, and disposal of executive documents in accordance with institutional policies
Track and follow up on action items from committee meetings to ensure progress on key initiatives

What You'll Bring

Post-secondary 3 year diploma/degree in Business Administration, Office Administration, Public Administration or a related field
Minimum 7 years’ of related and progressive experience in executive-level administrative support within a complex, high-paced organization
Demonstrated experience managing the calendar, communications, and priorities of a senior executive or leadership team member
Proven track record of handling confidential and politically sensitive information with discretion and sound judgment
Experience preparing high-quality briefing materials, reports, and presentations for internal and external stakeholders
Successful coordination of executive meetings, board sessions, or high-profile events, including logistics and documentation
Strong experience liaising with senior leaders, board members, and external partners across diverse sectors or organizational levels

What This Opportunity Offers

Comprehensive Pension & Benefits: Join a defined-benefit pension plan (through the CAAT Pension Plan) that delivers predictable lifetime retirement income, plus dental, disability, travel insurance and extended health coverage.
Vacation: Enjoy paid time off and benefit from a scheduled holiday closure that offers additional rest and time with family during the winter season
Tuition & Professional Development: Continue your learning journey - eligible employees and their dependents can take select Fanshawe programs or courses at a reduced cost
Inclusive, Meaningful Campus environment: Work alongside passionate colleagues in an inclusive culture that values diversity, drives student success, and connects you to the local community and campus life.

Ready to Apply?

If you’re ready to strengthen our student experience and contribute to something bigger - we’d love to hear from you. Submit your application by the specified closing date.

Fanshawe College uses Workday to manage recruitment and hiring processes.

Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative, strategic, and project support to a senior executive, including managing calendars and communications, preparing confidential materials, and coordinating meetings and governance activities. Serve as a liaison with internal and external stakeholders while overseeing budgets, records, policy compliance, and improvements to executive-office processes.

Requirements

Requires a post-secondary three-year diploma or degree in business administration, office administration, public administration, or a related field, plus at least seven years of progressive executive-level administrative experience. Candidates should have demonstrated experience supporting senior leaders, handling sensitive information, preparing executive materials, coordinating high-profile meetings, and liaising with senior stakeholders.

Skills

Executive Calendar Management
Executive Communications
Confidential Information Handling
Strategic Administrative Support
Briefing and Report Preparation
Meeting and Event Coordination
Governance Support
Stakeholder Relations
Project Coordination
Budget Oversight
Process Improvement
Records Management
Policy Compliance
Research and Analysis
Discretion and Judgment
Minute-Taking

Benefits

Defined-Benefit Pension Plan
Dental Insurance
Disability Insurance
Travel Insurance
Extended Health Coverage
Paid Vacation
Holiday Closure
Tuition Discounts
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Executive Calendar Management
Communications Management
Confidential Information
Strategic Administrative Support
Briefing Notes
Reports
Presentations
Governance
Policy Compliance
Meeting Coordination
Board and Committee Meetings
Minute-Taking
Stakeholder Engagement
Project Tracking
Process Improvement
Budget Oversight
Expense Approvals
Records Management
Document Version Control
Information Management
Higher Education
Workday
CAAT Pension Plan

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