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Fanshawe College

Payroll Representative

London, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 14, 2026
Experience: Minimum 3 years recent and practical experience processing full cycle payroll (hourly and salaried) in a large organization with multiple collective agreements
Posting language: English
Posted: Oct 15, 2026

Original job description

Note: This is for 1 Full-Time vacancy. This position is Hybrid with in-person work based in London, Ontario. This position is deemed a critical replacement vacancy.

Payband: This position is paid at Payband G, $35.29 - $40.73 per hour

Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m.

Why this Role is Important

Within defined portfolios under the direction of the Senior Manager, Total Rewards and as part of a team, the Payroll Representative is responsible for processing payroll on a timely and accurate basis in accordance with legislation, collective agreements, policies and established practices and procedures. The payroll representative is the main point of contact for employees, departments and managers regarding payroll information and must be self directed in order to prioritize activities in a fast-paced environment with tight deadlines.

How You'll Make An Impact

Administration of Payroll System

Processes regular pay cycles (bi-weekly, bi-monthly) for salaried, and hourly employees
Receives and organizes all documents and tasks required to process payroll information
Reviews, analyzes and interprets all inputs to ensure the information is accurate and adheres to the collective agreements, college and governments policies, regulations and guidelines where applicable
Inputs transactions not captured in Workday prior to processing payroll within the designated cut-off deadlines
After the payroll has been calculated, the incumbent is responsible for verifying all changes and/or input that was processed and associated calculations to ensure accuracy. Payroll output is recalculated and verified again following any changes or corrections to ensure for accuracy
Enter, adjust payroll deductions as required to ensure accuracy
Accurately calculate, process, and validate payroll adjustments and inputs related to employee deductions (such as pension and group benefits) and earnings (including reduced workload and leave adjustments) to ensure accuracy
Calculate and reconcile various payroll payments, including top-up amounts, retroactive pay, vacation payouts, recovery of overpayments, and court-ordered garnishments, ensuring all transactions are correct and compliant.
Process, calculate, transmit, and reconcile all payroll transactions with the College’s banking institution
Prepare, reconcile and adjust T4’s
Create Journal Entries and Year-To-Date payroll adjustments to record special payments
Produce Records of Employment (ROEs) as required by legislation, responding to Service Canada inquires for further information
Review payroll reports to verify data integrity to ensure high-level accuracy of payroll data entry and take any corrective action as needed

Customer Service

Responds verbally and in writing to employee inquiries in a timely manner, requests from departments, and external agencies in a professional and timely manner
Provides clarification of payroll administrative practices, researches and resolves issues as required
Provides written letters to employees to verify employment, income as requested
Deliver quality departmental customer services by providing timely, professional and accurate information to staff as well as other internal and external stakeholders regarding payroll related matters
Guides, advises and provides direction to customers on payroll administrative practices (including recommended use of documents, forms and systems), researches and resolves issues as required
Performs other related duties as assigned

What You'll Bring

Post-secondary 2 year diploma in Business, Finance, Human Resources or related field required with specialization in payroll/compensation preferred
Payroll Compliance Professional (PCP) certification with the National Payroll Institute
Minimum 3 years recent and practical experience processing full cycle payroll (hourly and salaried) in a large organization with multiple collective agreements
An equivalent combination of education and experience may be considered
Demonstrated experience with compliance and statutory requirements
Experience resolving discrepancies professionally and confidentially
Advanced level of competency/proficiency in MS office including Outlook, Word, Excel and PowerPoint
Advanced knowledge of cloud-based HR/payroll systems (i.e. Workday)
Demonstrated experience working in a team environment
Excellent communication and analytical skills
Understanding of confidentiality and compliance

Fanshawe College uses Workday to manage recruitment and hiring processes.

Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Process and verify payroll for salaried and hourly employees, including deductions, adjustments, special payments, banking transactions, tax forms, and records of employment, ensuring accuracy and compliance with legislation and collective agreements. Respond to payroll inquiries from employees, managers, departments, and external agencies, resolve issues, and provide clear guidance on payroll practices.

Requirements

Requires a two-year post-secondary diploma in business, finance, human resources, or a related field, with payroll or compensation specialization preferred, and Payroll Compliance Professional certification. Candidates need at least three years of recent full-cycle payroll experience in a large organization with multiple collective agreements, along with statutory compliance experience, advanced Microsoft Office and Workday proficiency, and strong communication and analytical skills.

Skills

Full-Cycle Payroll Processing
Payroll Compliance
Payroll Reconciliation
Payroll Adjustments
Payroll Deductions
Collective Agreement Interpretation
Workday
Microsoft Office
Excel
Customer Service
Issue Resolution
Confidentiality
Analytical Skills
Communication
Teamwork
Statutory Compliance

Visa sponsorship

Not detected in the job text

Keywords

Payroll Processing
Full-Cycle Payroll
Workday
Payroll Compliance Professional
National Payroll Institute
Collective Agreements
Payroll Reconciliation
Payroll Adjustments
Payroll Deductions
Pension
Group Benefits
Retroactive Pay
Vacation Payouts
Overpayment Recovery
Court-Ordered Garnishments
Banking Transactions
T4
Journal Entries
Year-To-Date Adjustments
Records Of Employment
Service Canada
Microsoft Office
Outlook
Word
Excel
PowerPoint
Statutory Requirements
Customer Service
Confidentiality
Higher Education

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