FSU Events Operations Coordinator

*If you are a current Fanshawe Student Union employee, please apply to jobs directly through UKG. Do not apply on the external career page.

*External candidates applying to an FSU job opportunity for the first time, will need to create an account as part of the application process.

Posting Closes: November 10, 2026

Temporary Full-Time (until April 2027)
Opportunity to renew contract, subject to approval

Summary
Reporting to the Events & Activities Supervisor, the FSU Events Operations Coordinator supports the planning, coordination, delivery, and evaluation of student events, activities, and engagement initiatives. The Coordinator is responsible for supporting event logistics, supporting program development, coordinating vendors and resources, and ensuring the successful execution of initiatives that enhance the student experience across all campuses.

This position plays a key role in delivering high-quality programming that fosters student engagement, community building, and campus spirit.

The position requires flexibility to work evenings and weekends to support events and programming activities.

Job Duties

Event Planning & Coordination

• Coordinate logistics for student events, activities, campaigns, and special projects, in collaboration with the Supervisor
• Support event timelines, task lists, and operational plans.
• Book venues, equipment, catering, transportation, and external vendors.
• Prepare event documentation, run sheets, and setup plans.
• Ensure events comply with institutional policies, safety requirements, and risk management procedures.

Program Development & Delivery

• Assist with the implementation of student engagement programs.
• Research student interests, trends, and emerging programming opportunities.
• Support the planning and execution of orientation, awareness campaigns, leadership programs, and large-scale campus events.
• Collaborate with campus partners and student leaders to deliver engaging experiences.

Administrative Support

• Maintain event calendars and project plans.
• Assist Supervisor with purchases, invoices, vendor payments, and reimbursement requests.
• Track attendance, participation data, and program outcomes.
• Assist with budget monitoring and reporting.

Event Operations

• Provide on-site support during events and activities.
• Coordinate setup, teardown, and event staffing requirements.
• Troubleshoot operational issues and respond to unforeseen challenges.
• Ensure exceptional participant experiences.

Assessment & Reporting

• Collect participant feedback and event evaluation data.
• Track key performance indicators related to participation and engagement.
• Prepare summary reports and recommendations for future improvements.

Job Requirements

• Diploma or degree in Event Management, Recreation, Hospitality, Business Administration, Public Administration, or related field.
• 1-3 years of experience coordinating events, programs, or initiatives.
• Experience working in a post-secondary or student-focused environment is an asset.
• Excellent organizational and project management skills.
• Strong interpersonal and customer service abilities.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving skills.
• Proficiency with Microsoft Office Suite.
• Valid driver’s license and access to a personal vehicle for travel between campuses and for picking up supplies, etc.
• Ability to work occasional evenings and weekends.