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Fasken

Billing Coordinator (6 Month Contract)

Vancouver, BC, V6C 0A3, Canada

Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 10, 2026

Original job description

Who We Are

Fasken is a leading international business law and litigation firm, and was recently voted one of Canada’s Best Employers for 2024. Our firm’s over 900 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In the Life

Reporting to the Manager, Billing and Collection in our Vancouver office, the Billing Coordinator is responsible for all phases of client billing for their assigned portfolio of lawyers. In the role, the successful applicant will be accountable for billing, drafting and finalizing client invoices, billing analysis, and collaboration with their billing peers in order to attain the Firm’s billing goals. This is a 6-month contract position with potential for extension and the opportunity to transition into a permanent role.

Responsibilities include, but are not limited to:

Preparing and processing all client billings, including :
- Preparing and printing to PDF monthly proformas for assigned lawyers
- Answering all incoming billing related inquiries from lawyers or assistants
- Completing a variety of miscellaneous billing duties including write-offs and transfers of work in progress (WIP), revaluing WIP due to currency fluctuations, setting up special rates on files and revaluing WIP, and updating timekeeper billing rates and revaluing WIP as necessary
- Assisting with the year-end audit as required
Assist the Collection Team by following up on outstanding accounts for assigned lawyers
Assist as needed with AR Payment Reconciliation
Assisting with special projects and other duties as assigned

Must Haves

Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times

Why Work With Us

Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

Flexible medical and dental benefits (effective from day 1)
Employee & family assistance program
Monetary incentive for employee referrals
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Compensation

The typical salary range for this position is $50,000 - $65,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Billing Coordinator is responsible for managing the full billing cycle for an assigned portfolio of lawyers, including drafting and finalizing invoices. They also assist with collections, accounts receivable reconciliation, and various billing analysis tasks.

Requirements

Candidates must possess strong client service skills, excellent communication abilities, and a high level of attention to detail. The role requires the ability to work collaboratively in a fast-paced environment and proficiency in managing billing-related inquiries and financial data.

Skills

Billing
Client service
Invoicing
Data analysis
Accounts receivable
Communication
Problem solving
Attention to detail
Time management
Collaboration
Research
Financial reconciliation

Benefits

Flexible medical and dental benefits
Employee and family assistance program
Monetary incentive for employee referrals
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Billing
Invoicing
Proformas
Accounts Receivable
WIP
Write-offs
Audit
Reconciliation
Client Service
Legal Firm
Financial Analysis
Contract
Data Entry
Reporting

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