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Added 3 mins ago
IS
UI Angular Developer
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Toronto, ON
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Added 3 mins ago
WW
Order Specialist
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- $55,000 to $70,000 CAD / year
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We are hiring for a recent vacancy in our global sourcing and supply team, as Order Specialist in our Brampton, Ontario office. This primarily on-site role offers the opportunity to play a…
Added 3 mins ago
D
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Mississauga, ON
- Contract
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HH
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As the Gift Card Marketing Specialist, you will be responsible for driving gift card sales through strategic marketing initiatives and partnerships and will collaborate closely with retail…
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S
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AS
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Added 3 mins ago
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Senior Payroll Specialist
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- $110,000 to $120,000 CAD / year
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Reporting to the Environmental Head and Part of a large Rail & Transit Project, Systra is looking for a Soils Specialist for the team.
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EE
Order Specialist
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Administrative Support Specialist
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CCC Intelligent Solutions Analyst
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Provide back up to the Specialist team as needed
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Program and Engagement Specialist, Slogotski Hunt Centre for Entrepreneurship
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The program and engagement specialist supports the work of the Slogotski Hunt Centre for Entrepreneurship (SHCE) by coordinating partnerships, events, communications, and engagement…
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Support Account Executives and Service Specialist/Consultants
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Sr. Manager, Tax Audit & Risk
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Manage external tax advisors, coordinate specialist support, and monitor associated costs against approved budgets
Added 18 mins ago
Trades Client Services Specialist
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Kelowna, BC
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Added 18 mins ago
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Journeyman Electrician – Building Control Systems Specialist
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- Full-time
Must have unrestricted authorization to work in Canada
Added 18 mins ago
H
Specialist, Project Management and Planning (Major Projects)
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Added 18 mins ago
HA
Senior Instrumentation and Controls Specialist
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- Full-time
We have a current vacancy for a highly skilled and detail-oriented Senior Instrumentation and Controls Specialist to join our team.
Added 18 mins ago
VC
Talent Acquisition Sourcer
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Remote, Canada
- $65,000 to $75,000 CAD / year
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…stewardship and process management; what we need now is an outbound specialist who thrives on uncovering hidden talent and feeding qualified Doctors of Veterinary Medicine (DVMs) and…
Added 18 mins ago
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Added 18 mins ago
BIM Leader - Mechanical
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Added 33 mins ago
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Data Governance / Data Privacy Specialist
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ON · Ontario, Canada
- $60 to $70 CAD / hour
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Manage cross-border data transfer assessments and clearances end-to-end

Fasken

Proposal Specialist

Toronto, ON, M5H 2T6, Canada
Ottawa, ON, K1P 6L5, Canada

$85,000 to $95,000 per annum. · Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: $85,000 to $95,000 per annum.
Job type: Full-time
Posting language: English
Posted: Nov 12, 2026

Original job description

Permanent Position – Hybrid

The Proposals Specialist is responsible for delivering high-quality proposals, pitches and presentations that support the Firm’s client and growth objectives. Working closely with lawyers and Business Development professionals, the role provides hands-on support throughout the proposal process, from initial assessment, response planning, pricing approach through drafting, production and final delivery.

The role ensures proposal materials are compelling, client-focused, accurate, consistent with the Firm’s brand and responsive to client requirements. The position also contributes to the ongoing improvement of proposal tools, content, resources and processes. This position reports to the Supervisor, Proposals.

Primary Responsibilities:

Content Excellence:
- Lead and coordinate the preparation of RFx (Requests for Proposals, Requests for Information, pitches and presentations) for qualified opportunities.
- - Facilitate the application of the Firm’s Opportunity Assessment Process, providing guidance regarding opportunity qualification and pursuit strategy.
RFx Writing:
- Work closely with lawyers and other business departments (BD, Client Insights) to develop persuasive, client-focused content that clearly communicates the Firm’s experience, capabilities and value proposition.
- Work with the Pricing team to identify and develop relevant alternative fee arrangements in compliance with firm policies. Draft, edit and tailor firm descriptions, lawyer biographies, experience descriptions and other supporting materials.
Quality Assurance:
- Review proposal materials for quality, accuracy, consistency, tone, branding and responsiveness to client requirements to ensure deliverables meet Firm standards.
Knowledge Management:
- Maintain and leverage previous proposals, pitch materials, templates, precedents and other resources.
- Share best practices and support knowledge-sharing across the Pursuit and Business Development team.
Innovation and Efficiency:
- Work with the Supervisor, Proposals to identify and recommend opportunities to improve proposal processes, templates, resources, tools and workflows to strengthen quality and efficiency.
- Leverage AI-enabled tools, ensuring compliance with Firm policies, client requirements and confidentiality obligations.
Feedback and reporting:
- Log opportunities and outcomes, following up with lawyers to understand wins/losses and report on RFx outcomes quarterly.
- Work with the Senior Director, Pursuits on proposal debriefs to understand outcomes and inform continuous improvement efforts.

Required Knowledge and Experience:

Post-secondary education in Marketing, Communications or a related field.
A minimum of three years experience working on proposals is required.
Experience working in a legal or other professional services firm is strongly preferred.
An equivalent combination of education, training and experience is acceptable.
Strong understanding of proposal, pitch, RFP and RFI development processes.
Knowledge of professional services marketing and business development practices.
Proficiency with Microsoft Office programs, including Copilot, Outlook, Excel, PowerPoint and Word.
Experience with CRM and content management systems

Pay Range

$85,000 to $95,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Proposal Specialist leads the preparation of RFx materials and pitches while collaborating with lawyers and business development teams to ensure high-quality, client-focused content. The role also focuses on process improvement, knowledge management, and leveraging AI tools to enhance proposal efficiency and outcomes.

Requirements

Candidates must have post-secondary education in Marketing, Communications, or a related field and at least three years of experience in proposal development. Proficiency in Microsoft Office, CRM systems, and a strong understanding of professional services marketing practices are required.

Skills

Proposal writing
RFP development
Business development
Project coordination
Pricing strategy
Content management
Quality assurance
Microsoft Office
Copilot
CRM
Marketing communications
Strategic planning
Stakeholder management
Data analysis
Professional services marketing

Visa sponsorship

Not detected in the job text

Keywords

Proposal Specialist
RFx
RFP
RFI
Business Development
Marketing
Communications
Legal
Professional Services
Pricing
CRM
Microsoft Office
Copilot
Content Management
Quality Assurance
Knowledge Management
Strategy
Pitching
Presentations
Project Management
AI-enabled tools
Client Insights
Brand consistency
Workflow optimization
Reporting
Debriefs
Opportunity Assessment
Alternative fee arrangements
Professional writing
Collaboration

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Work requirements

Jobs in Canada