Estimator
- Vaughan, ON, Canada
$50,000 USD / year · Full-time
Applications open in a new tab.
Job details
- Pay
- $50,000 USD / year
- Job type
- Full-time
- Apply by
- Working hours
- 44 hours/week
- Posting language
- English
- Posted
Original job description
Location: On-site (Everyday in office)
Position Type: Full-time | 44 hours/week (Monday – Friday, 9:00 AM – 5:00 PM)
Compensation: $50,000 per year
About the Role
Our Company is seeking an organized, proactive, and energetic Administrative Assistant to support our day-to-day office operations. In this on-site role, you will be the backbone of our administrative workflows, handling cross-department documentation, client and vendor correspondence, database maintenance, and reporting.
Key Responsibilities
- Office Coordination: Manage daily on-site office administrative tasks, maintain office supplies, and support internal team needs.
- Documentation & Records: Draft, format, review, and organize business correspondence, reports, invoices, and standard administrative documents.
- Data Management & Spreadsheets: Enter, clean, and analyze operational data using Microsoft Excel; build and maintain tracking spreadsheets.
- CRM Administration: Update and maintain customer and vendor records within the CRM system, ensuring accurate contact details, order notes, and follow-ups.
- Communication Management: Monitor, organize, and respond to incoming emails and phone inquiries; route urgent messages to appropriate team members.
- Cross-Department Support: Assist operations, sales, and logistics teams with scheduling, file archiving, and ad-hoc administrative projects.
Qualifications & Skills
- Technical Proficiency: Strong working knowledge of Microsoft Excel (formulas, data sorting, formatting) and standard office software (Word, Outlook).
- CRM Experience: Familiarity with CRM platforms or general database management software.
- Communication: Excellent written and verbal communication skills for drafting professional emails and documents.
- Work Style: High energy, detail-oriented, adaptable, and capable of prioritizing tasks in a fast-paced environment.
- Schedule & Presence: Fully available for on-site work Monday through Friday, 9:00 AM to 5:00 PM (44 hours/week).
More about this job
Responsibilities
Coordinate daily office operations and prepare, organize, and maintain business documents, records, spreadsheets, and CRM data. Manage incoming communications and provide scheduling, archiving, and administrative support to operations, sales, and logistics teams.
Requirements
Candidates should have working knowledge of Microsoft Excel, Word, and Outlook, along with familiarity with CRM platforms or database management. Strong written and verbal communication, attention to detail, adaptability, and the ability to prioritize tasks in a fast-paced environment are required.
Skills
- Microsoft Excel
- Data Entry
- Data Analysis
- Spreadsheet Management
- CRM Administration
- Database Management
- Written Communication
- Verbal Communication
- Document Preparation
- Recordkeeping
- Email Management
- Phone Communication
- Scheduling
- Organization
- Attention To Detail
- Task Prioritization
Visa sponsorship
Not detected in the job text
Categories
- Administrative
Keywords
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- CRM
- Database Management
- Data Entry
- Data Cleaning
- Data Analysis
- Tracking Spreadsheets
- Office Coordination
- Administrative Support
- Business Correspondence
- Reports
- Invoices
- Customer Records
- Vendor Records
- Email Management
- Phone Inquiries
- Scheduling
- File Archiving
- Operations
- Sales
- Logistics